State Administrative Expenses for Child Nutrition


To provide each State agency with funds for its administrative expenses in supervising and giving technical assistance to local schools, school districts and institutions in their conduct of Child Nutrition Programs. State agencies that administer the distribution of USDA Foods to schools and child or adult care institutions are also provided with State Administrative Expense (SAE) funds.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Food and Nutrition Service, Department of Agriculture
Type(s) of Assistance Offered
A - Formula Grants
Program Accomplishments
Not applicable.
Public Law 095-627, 42 U.S.C. 1776
Child Nutrition Act of 1966, as amended, 42 U.S.C. 1776, 1779
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
State agencies responsible for the administration of the Child Nutrition Programs and agencies responsible for the distribution of USDA Foods to schools and child or adult care institutions, including agencies in the U.S. Territories, may apply.
Beneficiary Eligibility
Not applicable.
Costs are to be determined and documented in accordance with agency regulations (7 CFR 235).
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Each State agency submits to their Food and Nutrition Service (FNS) Regional Office an initial state administrative expense (SAE) plan for disbursement of funds. A State agency may amend its plan at any time to reflect changes in funding or activities. Substantive changes require FNS approval.
Award Procedure
Release of funds to a State agency is contingent upon approval of the State agency's initial SAE plan. Upon approval of the plan, the State agency and FNS enter into a written agreement. FNS will determine the amount of SAE funds available for payment to the State agency, specify the terms and conditions of the State agency's annual grant, and make funds available for payment via a letter of credit.
Not applicable.
Approval/Disapproval Decision Time
Not applicable.
Not applicable.
How are proposals selected?
Not applicable.
How may assistance be used?
SAE funds must be used for purposes specified in the legislation, consistent with the cost principles and constraints on allowable and unallowable costs, and indirect cost rates as prescribed in government wide guidance at 2 CFR Part 200. These funds may be used, under certain conditions, for the procurement of supplies, equipment, and services.
What are the requirements after being awarded this opportunity?
Not applicable.
7 CFR Part 235.8 - Each State agency shall provide FNS with full opportunity to conduct management evaluations of all operations of the State agency and shall provide OIG with full opportunity to conduct audits of all such operations. Each State agency shall make available its records, including records of the receipt and expenditure of funds, upon a reasonable request by FNS, OIG, or the U.S. Comptroller General.
Each State agency keeps records on administrative expenses conforming with the applicable SAE plan and maintains current accounting records of SAE funds that identify fund authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Title 7 Chapter II Part 235 Subpart 11(a)

Matching requirements are not applicable to this assistance listing.

This program has MOE requirements, see funding agency for further details. Additional Information: Expenditures of funds from State sources in any fiscal year for the administration of the National School Lunch Program, School Breakfast Program, Special Milk Program, Child and Adult Care Food Program shall not be less than that expended or obligated in fiscal year 1977. Failure of a State to maintain this level of funding will result in the total withdrawal of SAE funds.
Length and Time Phasing of Assistance
Funding is provided each fiscal year during the period covered by the agreement. A State agency may carryover up to twenty percent of SAE funds allocated to it for obligation and expenditure during the succeeding fiscal year. Method of awarding/releasing assistance: Letter.
Who do I contact about this opportunity?
Regional or Local Office
See Appendix IV of the Catalog.
Headquarters Office
Cynthia Long
Food and Nutrition Service, 3101 Park Center Drive Room 628
Alexandria, VA 22302 US
Phone: 703-305-2590
Website Address
Financial Information
Account Identification
(Formula Grants) FY 18$298,847,210.00; FY 19 est $299,277,239.00; FY 20 est $300,000,000.00; FY 17$282,486,399.00; FY 16$280,052,957.00; -
Range and Average of Financial Assistance
FY2019: Range is $375,411 - $35,853,867 Average is $5,542,171 (50 States, DC, PR, GU, VI) FY2018: Range is $375,533 - $35,742,589 Average is $5,533,912 (50 States, DC, PR, GU, VI)
Regulations, Guidelines and Literature
Program regulations are codified at 7 CFR Part 235.
Examples of Funded Projects
Not applicable.


Related Federal Grants

Federal Grants Resources