Special Milk Program for Children
To provide subsidies to schools and institutions to encourage the consumption of fluid milk by children.
General information about this opportunity
Last Known Status
Agency: Department of Agriculture
Office: Food and Nutrition Service
Type(s) of Assistance Offered
Fiscal Year 2014: The number of half pints served as part of the SMP was 49.9 million in FY 2014. A total of 3,868 schools, non-residential child care institutions, and summer camps participated in the SMP in FY 2014. The portion of half pints served free during FY 2014 was about 9.0 percent. Fiscal Year 2015: No Current Data Available Fiscal Year 2016: No Current Data Available
Child Nutrition Act of 1966, as amended, 42 U.S.C. 1772 and 1779.
Who is eligible to apply/benefit from this assistance?
The State or U.S. Territory (except territories subject to the requirements of the Compact of Free Association) administers this program. Public and nonprofit private school of high school grade or under, and public and private nonprofit residential and nonresidential child care institutions, except Job Corps centers, may participate in this program upon request if they do not participate in a meal service program authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966. This generally includes nonprofit nursery schools, child care centers, settlement houses and summer camps. Schools with split session kindergarten and pre-kindergarten programs can receive subsidies for milk served to children in the split session kindergartens and pre-kindergartens that do not have access to another meal service program operating in the school. All schools and child care institutions that participate must agree to operate this program on a nonprofit basis for all children without regard to race, sex, color, national origin, age or disability.
All children enrolled in participating schools and institutions who do not have access to other Child Nutrition Programs, may participate in this program.
Applicant organizations must furnish evidence of nonprofit status. Costs will be determined in accordance with USDA Uniform Federal Assistance Regulations (for FY 2016, at 2 CFR Part 200 applies to this program). 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Public schools in all States make application to the State educational agency unless the State applies and is approved a waiver to designate an alternate agency. Appropriate forms may be obtained from this agency. In most cases, nonprofit private schools and institutions also apply to the State educational agency. However, in some States, the State educational agency is prohibited by State statute from disbursing Federal funds to nonprofit private schools and institutions. In such instances, the application will be referred to the appropriate alternate State agency or the appropriate Food and Nutrition Service Regional Office (FNSRO).
The State agency reviews the written application of the school or child care institution and, upon determination of eligibility, makes a written agreement for participation in this program.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
Agreements are effective upon approval of the State Agency.
State Agencies are responsible for determining eligibility of a school or institution.
Agreements are permanent; amended as necessary.
How are proposals selected?
How may assistance be used?
Funds are made available to State agencies to encourage the consumption of fluid milk by children in public and private nonprofit schools of high school grade and under, public and private nonprofit nursery schools, child care centers, settlement houses, summer camps, and similar nonprofit institutions devoted to the care and training of children, except Job Corps centers, provided that these schools and institutions do not participate in a meal service program authorized under the National School Lunch Act or the Child Nutrition Act of 1966. The Child Nutrition Amendments of 1986 expanded eligibility to include children in split session kindergarten and pre-kindergarten programs in nonprofit schools and institutions that do not have access to the Federal meal service program operating in schools the children attend. Disbursement to States is made on the basis of the number of half-pints of milk served to non-needy children, using a reimbursement rate specified by law. Milk served free to eligible needy children is reimbursed at the average cost of a half-pint of milk. Please refer to regulations: 7 CFR Part 215 -- Special Milk Program; 7 CFR Part 235 -- State Administrative Expense; 7 CFR Part 245 -- Free and Reduced Price Eligibility.
What are the requirements after being awarded this opportunity?
State agencies, schools, and institutions file monthly reports on program operations to claim reimbursement. Schools must submit final claims to the State agency no later than 60 days after the claiming month, and States must submit final program reports to the Food and Nutrition Service no later than 90 days after the claiming month. For each fiscal year, States must submit final grant close out reports to the Food and Nutrition Service not later than 120 days after the close of the fiscal year to which they pertain. No cash reports are required. No progress reports are required. For each fiscal year, States must submit final grant close out reports to the Food and Nutrition Service not later than 120 days after the close of the fiscal year to which they pertain. No performance monitoring is required.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.
Schools and institutions must maintain full and accurate records of Special Milk Program operations. Such records must be retained for a period of 3 years after the end of the fiscal year to which they pertain except that, if audit findings have not been resolved, the records must be retained as long as required for their resolution. This program is subject to periodic audits.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Section 3(a) of the Child Nutrition Act of 1966, as amended, 742 U.S.C. 1772, describes the funding formula for cash assistance. The reimbursement rate for each paid half-pint of milk served to children is adjusted each school year to correspond to the change in the Producer Price Index for Fluid Milk Products published by the Bureau of Labor Statistics. The statistical factor used for beneficiary eligibility for free milk is 130 percent of the poverty line and the source is the Federal income poverty guidelines. The cost of milk in excess of the Federal reimbursement must be borne by sources within the States (7 CFR Part 215). Disbursement to States is based on the number of half-pints served to children.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
For the period covered by the agreement on a fiscal year basis. Method of awarding/releasing assistance: by letter of credit.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. See the Food and Nutrition Service Regional Offices listed in Appendix IV of the Catalog.
Cynthia Long, 3101 Park Center Drive Room 628, Alexandria, Virginia 22302. Phone: (703) 305-2590.
(Formula Grants) FY 14 $10,662,000; FY 15 est $11,216,000; and FY 16 est $11,314,000
Range and Average of Financial Assistance
No Data Available.
Regulations, Guidelines and Literature
Program regulations are codified at 7 CFR Parts 215 and 245.
Examples of Funded Projects