State Administrative Expenses for Child Nutrition (10.560)
Program
10.560 State Administrative Expenses for Child Nutrition
Federal Agency
FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE
Authorization
Child Nutrition Act of 1966, as amended, 42 U.S.C. 1776, 1779.
Program Number
10.560
Last Known Status
Active
Objectives
To provide each State agency with funds for its administrative expenses in supervising and giving technical assistance to local schools, school districts and institutions in their conduct of Child Nutrition Programs. State agencies that administer the distribution of USDA donated commodities to schools or child or adult care institutions are also provided with State administrative expense funds (SAE).
Types of Assistance
Formula Grants.
Uses and Use Restrictions
SAE funds must be used for purposes specified in the legislation, consistent with the cost principles and constraints on allowable and unallowable costs, and indirect cost rates as prescribed in OMB Circular No. A-87. These funds may be used, under certain conditions, for the procurement of supplies, equipment, and services.
Eligibility Requirements
Applicant Eligibility
State agencies responsible for the conduct of Child Nutrition Programs, and agencies responsible for the distribution of USDA donated commodities to schools or child or adult care institutions including agencies in the U.S. Territories.
Beneficiary Eligibility
State agencies responsible for the conduct of Child Nutrition Programs, and agencies responsible for the distribution of USDA donated commodities to schools, including agencies in the U.S. Territories.
Credentials/Documentation
Costs are to be determined and documented in accordance with agency regulations (7 CFR 235) and USDA Uniform Federal Assistance Regulations (7 CFR Parts 3015 or 3016 and 3019).
Application and Award Process
Preapplication Coordination
This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
The State agency enters into a written agreement with the Food and Nutrition Service (FNS) on a form prescribed by the FNS. The standard application forms as furnished by the Federal agency must be used for this program. This program is excluded from coverage under OMB Circular No. A-110.
Award Procedure
Release of funds to a State agency is contingent upon receipt and approval of their plan for disbursement of SAE funds. A State agency must submit an initial Plan in fiscal year 1997 and their estimated funding needs for the duration of fiscal year 1997. Thereafter, in accordance with Public Law 104-193 which deleted the requirement for an annual plan unless there are substantive changes, a State agency would only submit revisions to the initial plan.
Deadlines
In accordance with Public Law 104-193, a State agency must submit a plan only when there are significant changes to the initial plan submitted in fiscal year 1997 which was due by August 15, 1996. Data on additional funds needed or funds not needed and to be returned as applicable, are due by May 1 of each year.
Range of Approval/Disapproval Time
Appeals
Not applicable.
Renewals
Annually.
Assistance Considerations
Formula and Matching Requirements
For the National School Lunch Program, the School Breakfast Program, and the Special Milk Program, funds are allocated on the basis of an amount equal to one percent of the total funds used in the State for these programs during the second preceding year based on FNS program and fiscal data. No State receives less than $100,000 or the amount it received in fiscal year 1981, whichever is larger. For the Child and Adult Care Food Program a sliding grant is made based on FNS program and fiscal data. In addition, the Secretary has discretionary authority to provide funds to States for program improvement, based on FNS program and fiscal data. The authorizing legislation which establishes eligibility for SAE funds is the Child Nutrition Act of 1966, as amended, Section 7 (42 U.S.C. 1776). This program has a Maintenance of Effort (MOE) requirement. See funding agency for details. Any reduction of funds from State sources below the fiscal year 1977 level will result in a withdrawal of Federal funds under this grant.
Length and Time Phasing of Assistance
Funded each fiscal year during the period covered by the agreement. A State agency may carry over up to twenty percent of SAE funds allocated to it for obligation and expenditure during the succeeding fiscal year.
Post Assistance Requirements
Reports
Each State agency shall submit quarterly financial status information on SAE funds on forms provided by FNS and will continue to report information on the use of SAE funds, after the end of the fiscal year to which they pertain, until all unpaid obligations have been liquidated.
Audits
In accordance with the provisions of OMB Circular No. A- 133, "Audits of States, Local Governments, and Non-profit Organizations," State governments, that expended $300,000 or more under Federal awards within any fiscal year shall have either a single audit or (in certain cases) a program specific audit made for that year. Audits may be conducted less frequently under conditions specified in A-133.
Records
Each State agency shall keep records on administrative expenses conforming with the applicable SAE plan and shall maintain current accounting records of SAE funds that shall adequately identify fund authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income.
Program Accomplishments
The availability of SAE funds has enabled State agencies to be more effective in meeting their administrative responsibilities under the National School Lunch, School Breakfast, Special Milk, Child and Adult Care Food Program, and Food Distribution Program.
Financial Information
Account Identification
12-3539-0-1-605.
Obligations
(Grants) FY 02 $126,782,739; FY 03 est $129,581,000; and FY 04 est $133,598,000.
Range and Average of Financial Assistance
From $216,768 to $15,063,297; $2,347,828.
Regulations, Guidelines and Literature
Regulations 7 CFR Part 235, "State Administrative Expense Funds."
Related Programs
10.550, Food Donation; 10.553, School Breakfast Program; 10.555, National School Lunch Program; 10.556, Special Milk Program for Children; 10.558, Child and Adult Care Food Program.
Information Contacts
Regional or Local Office
See Appendix IV of the Catalog.
Headquarters Office
Director, Child Nutrition Division, Food and Nutrition Service, Department of Agriculture, Alexandria, VA 22302. Telephone: (703) 305-2590. Contact: Stanley C. Garnett, Director.
Web Site Address
Examples of Funded Projects
Not applicable.
Criteria for Selecting Proposals
Not applicable.
