Academic Exchange Programs - Special Academic Exchange Programs

 

As authorized by the Fulbright-Hays Act, the Bureau of Educational and Cultural Affairs (ECA) seeks to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchange programs, including the exchange of scholars, researchers, professionals, students, and educators. ECA programs foster engagement and encourage dialogue with citizens around the world. Educational and cultural engagement is premised on the knowledge that mutual understanding, the development of leaders and future leaders, and the benefits of education programs influence societies and affect official decision-making almost everywhere in the world today. ECA programs inform, engage, and influence participants across strategic sectors of society – including young people, women, teachers, scholars, journalists, and other professionals – increasing the number of foreign individuals who have first-hand experience with Americans and with the values of freedom, representative government, rule of law, economic choice, and individual dignity, while building international knowledge and capacity among Americans. The purpose of Special Academic Exchange Programs is to provide targeted support for U.S. and foreign students and others who may not otherwise have the resources to pursue international exchange opportunities or who are in fields directly relevant to identified needs in their countries.

General information about this opportunity
Last Known Status
Active
Program Number
19.011
Federal Agency/Office
Agency: Department of State
Office: Bureau of Educational and Cultural Affairs
Type(s) of Assistance Offered
Cooperative Agreements; Project Grants
Program Accomplishments
Fiscal Year 2014: The grant to the Council of American Overseas Research Centers (CAORC) provides program and administrative funds to 20 Overseas Research Centers (ORCs) in all world regions, and coordinates grant management, administrative operations, and the program collaboration of these centers. Approximately 208 grants were awarded in FY14, including eight U.S. fellows conducting multi-country research in countries where ORCs are located.

Under the Benjamin A. Gilman International Scholarship Program, 2,785 undergraduate students were awarded scholarships for study abroad in countries around the world.

Alumni of the Tibetan Scholarship Program are active through an alumni association and work with Tibetan refugee youth. Approximately 414 Tibetan scholarships have been awarded in the past 27 years.

Under the U.S.-South Pacific Scholarship Program, three students were awarded graduate scholarships and one student was awarded an undergraduate scholarship.

Under the U.S.-Timor-Leste Scholarship Program, four students were awarded undergraduate scholarships with pre-academic English language study. Fiscal Year 2015: No Current Data Available. Fiscal Year 2016: No Current Data Available.
Authorization
The Fulbright-Hays Act of 1961, as amended, Public Law 87-256, 22 U.S.C 2451.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the Grants.gov or GrantSolutions.gov announcement for further eligibility criteria.
Beneficiary Eligibility
Beneficiaries include recipient organizations, educational institutions, other non-government organizations (NGOs) that meet the provisions described in Internal Revenue Code section 26 USC 501(c)(3), as well as sponsored participants, and the American people and the people of participating countries who interact with the international participants.
Credentials/Documentation
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the Grants.gov or GrantSolutions.gov announcement for further eligibility criteria. OMB Circular2 CFR Part 200, Subpart E Cost Principles under Special Considerations for States, Local Governments, and Indian Tribes applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. OMB Circular 2 CFR Parts 200 and 600 entitled the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Announcements are posted on the Grants.gov and Department of State's website: http://eca.state.gov/organizational-funding or GrantSolutions.gov website for organizations meeting eligibility requirements. Announcements are made as necessary during the fiscal year. The application procedures are described in the Grants.gov or GrantSolutions.gov announcement.
Award Procedure
Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal Bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the Bureau’s Grants Office. The FAA and the original proposal with subsequent modifications (if applicable) shall be the only binding authorizing document between the recipient and the U.S. Government. The FAA will be signed/validated by an authorized Grants Officer, and sent via GrantSolutions.gov to the recipient’s responsible officer identified in the application.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 60 to 90 days. Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal Bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the Bureau’s Grants Office. The FAA and the original proposal with subsequent modifications (if applicable) shall be the only binding authorizing document between the recipient and the U.S. Government. The FAA will be signed by an authorized Grants Officer, and mailed to the recipient’s responsible officer identified in the application.
Appeals
Not Applicable.
Renewals
As stated in the Grants.gov or GrantSolutions.gov announcements.
How are proposals selected?
As stated in the Grants.gov or GrantSolutions.gov announcements.
How may assistance be used?
Special Academic Exchange Programs support participants in undergraduate, graduate, and/or non-degree professional development programs. Special Academic Exchange Programs target underserved populations from the U.S., developing world or strategically important areas. These programs provide selected participants with the opportunity to participate in exchanges and develop international competencies and skills, which allow them to serve as leaders in their professions and communities. Funding is provided to non-profit organizations, colleges, and universities to support their work in designing and administering programs as well as coordinating program logistics. Funding supports publicity and recruitment, screening of applications, communication with participants, monitoring of participants, payment of participant costs, and the provision of enrichment activities for both participants and alumni. American Overseas Research Centers are located throughout the world -- in Europe, Latin America, the Near and Middle East, South and Southeast Asia, and West Africa -- and provide services to scholars, including assistance with research and publication.

The Benjamin A. Gilman International Scholarship Program provides scholarships for study abroad to U.S. undergraduates with significant financial need, including students from diverse backgrounds and students going to non-traditional study abroad destinations.

The National Clearinghouse on Disability and Exchange (NCDE) provides information to the disabilities community about exchange opportunities and assists exchange organizations with incorporating people with disabilities into their programs.

The United States-South Pacific Scholarship Program provides educational opportunities for academically talented individuals from South Pacific island nations to pursue bachelor's and master's degrees at U.S. institutions in fields that are directly relevant to development needs in the South Pacific region.

The Tibetan Scholarship Program (TSP) provides scholarships for students from the Tibetan refugee communities of India and Nepal to pursue two-year Master’s degrees in the United States in fields that will contribute to those communities. The TSP, a Congressionally-mandated program, began in 1988 with the goal of fostering mutual understanding and building the capacity of participants to engage and impact their communities when they return home. Student enrichment activities include U.S.-based arrival orientations, mid-year and re-entry, professional development workshops and a mentoring component to support students during and after their exchanges.

The United States-Timor-Leste Scholarship Program provides educational opportunities for academically talented future leaders from Timor-Leste to pursue bachelor’s degrees at U.S. institutions in priority fields that are directly relevant to development needs in Timor-Leste. Special Academic Programs include several other academic exchange initiatives in which the U.S. Congress has particular interest. Please refer to Grants.gov or GrantSolutions.gov for further information.
What are the requirements after being awarded this opportunity?
Reporting
Financial and Program Reporting requirements are described in the Grants.gov announcement. Cash reports are not applicable. Progress reports are not applicable. Cash reports are not applicable. Progress reports are not applicable. Financial and Program Reporting requirements are described in the Grants.gov announcement. Cash reports are not applicable. Progress reports are not applicable. As stated in the Grants.gov announcements.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of OMB Circular 2 CFR Part 200 Subpart F Audit Requirements, a nonfederal entity that expends $750,000 or more during the non-Federal entity’s fiscal year in Federal awards must have a single or program-specific –audit conducted for that year in accordance with the provisions of this part. The Recipient must comply with the OMB audit requirements. For all DOS awards, regardless of business type, the Recipients are subject to the audit requirements found in OMB audit requirements. Please refer to the Department of State Standard Terms and Conditions for Domestic Financial Assistance Awards (https:///www.statebuy.state.gov/fa/pages/home.aspx) for additional guidance.
Records
The Recipients must maintain financial records, supporting documents, statistical records, and all other records pertinent to an award for a period of three years from the date of submission of the final expenditure report. Please refer to the Department of State Standard Terms and Conditions for Domestic Financial Assistance Awards (https://www.statebuy.state.gov/fa/pages/home.aspx) for additional guidance.
Other Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
As stated in the Grants.gov or GrantSolutions.gov announcements. See the following for information on how assistance is awarded/released: Assistance is awarded/released through the Department's central financial management database.
Who do I contact about this opportunity?
Regional or Local Office
None.
Headquarters Office
Lana Muck for AORCs, NCDE, USSPSP, TSP, USTLSP and Leeanne Dunsmore for Gilman Lana Muck: Department of State, Bureau of Educational and Cultural Affairs, Office of Academic Exchange Programs, 2200 C Street, NW, SA-5, Fourth Floor, Room 4B07

Leeanne Dunsmore: Department of State, Bureau of Educational and Cultural Affairs, Office of Global Educational Programs, 2200 C Street, NW, SA-5, Fourth Floor, Room 4L12, Washington, District of Columbia 20037 Email: fulbright@state.gov;studyabroad@state.gov Phone: Lana Muck: (202) 632-3238 Leean
Website Address
http://exchanges.state.gov
Financial Information
Account Identification
19-0201-0-1-154.
Obligations
(Cooperative Agreements) FY 14 $18,796,750; FY 15 est $18,796,750; and FY 16 est $18,796,750
Range and Average of Financial Assistance
$422,400 to $12,100,000.
Regulations, Guidelines and Literature
As stated in the Grants.gov or GrantSolutions.gov announcements. In addition, organizations should be familiar with OMB Circular 2 CFR Parts 200 and 600 entitled the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. For a copy of the OMB circulars cited, please contact the U.S. Government Publishing Office or download from www.ecfr.gov website.
Examples of Funded Projects
Not Applicable.

 


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