Academic Exchange Programs - Undergraduate Programs
As authorized by the Fulbright-Hays Act, the Bureau of Educational and Cultural Affairs (ECA) seeks to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchange programs, including the exchange of scholars, researchers, professionals, students, and educators. ECA programs foster engagement and encourage dialogue with citizens around the world. Educational and cultural engagement is premised on the knowledge that mutual understanding, the development of future leaders, and the benefits of education programs influence societies and affect official decision-making almost everywhere in the world today. ECA programs inform, engage, and influence participants across strategic sectors of society – including young people, women, teachers, scholars, journalists, and other professionals – increasing the number of foreign individuals who have first-hand experience with Americans and with the values of freedom, representative government, rule of law, economic choice, and individual dignity, while building international knowledge and capacity among Americans. The purpose of Undergraduate Programs is to provide targeted support for American students to pursue intensive language study abroad and for foreign students to gain a better understanding of the United States, while developing new generations of world leaders.
General information about this opportunity
Last Known Status
Agency: Department of State
Office: Bureau of Educational and Cultural Affairs
Type(s) of Assistance Offered
Fiscal Year 2014: In 2014, approximately 255 individual UGRAD scholarships were awarded.
There were approximately 455 participants in Study of the U.S. Institutes for Student Leaders including in YSEALI exchanges. Nineteen universities, colleges, and NGOs throughout the United States hosted the SUSI and YSEALI students. In FY2014, 500 Mandela Washington Fellows from all 49 sub-Saharan African countries participated in the inaugural Fellowship. They were hosted by 20 universities and colleges throughout the United States. In FY14, 217 CCI Program participants from 12 countries were placed at U.S. community colleges. Fiscal Year 2015: No Current Data Available. Fiscal Year 2016: No Current Data Available. In FY14, 545 U.S. undergraduate and graduate students to studied in thirteen countries and twenty-two institutes across the world through the Critical Language Scholarship Program. Fiscal Year 2015: No Current Data Available. Fiscal Year 2016: No Current Data Available.
The Fulbright-Hays Act of 1961, as amended, Public Law 87-256, 22 U.S.C 2451.
Who is eligible to apply/benefit from this assistance?
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the Grants.gov or the GrantSolutions.gov announcement for further eligibility criteria.
Beneficiaries include recipient organizations, educational institutions, other non-government organizations (NGOs) that meet the provisions described in Internal Revenue Code section 26 USC 501(c)(3), as well as sponsored participants, and the American people and the people of participating countries who interact with the international participants.
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards project grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the Grants.gov or the GrantSolutions.gov announcement for further eligibility criteria. OMB Circular2 CFR Part 200, Subpart E Cost Principles under Special Considerations for States, Local Governments, and Indian Tribes applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. OMB Circular 2 CFR Parts 200 and 600, entitled the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Announcements are posted on the Grants.gov and Department of State's website: http://eca.state.gov/organizational-funding or GrantSolutions.gov website for organizations meeting eligibility requirements. Announcements are made as necessary during the fiscal year. The application procedures are described in the Grants.gov or GrantSolutions.gov announcement.
Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal Bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the Bureau’s Grants Office. The FAA and the original proposal with subsequent modifications (if applicable) shall be the only binding authorizing document between the recipient and the U.S. Government. The FAA will be signed/validated by an authorized Grants Officer, and sent via GrantSolutions.gov to the recipient’s responsible officer identified in the application.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 60 to 90 days. See Grants.gov or GrantSolutions.gov for announcement.
As stated in Grants.gov or GrantSolutions.gov announcements.
How are proposals selected?
As stated in Grants.gov or GrantSolutions.gov announcements.
How may assistance be used?
Funding is provided to non-profit organizations, colleges, and universities to support their work in designing and administering programs as well as coordinating program logistics. Funding supports publicity and recruitment, screening of applications, communication with participants, payment of participant costs, and the provision of enrichment activities. The Global Undergraduate Exchange Program provides one semester scholarships to outstanding undergraduate students from underrepresented sectors in Central Asia, East Asia and the Pacific, Europe, Eurasia, the Near East, South Asia, Sub-Saharan Africa, and the Western Hemisphere for non-degree full-time study combined with community service, internships, and cultural enrichment.
The Study of the U.S. Institutes for Student Leaders are five- to six-week academic programs focusing on topics in U.S. studies for groups of foreign undergraduates. Hosted by universities, colleges, and NGOs throughout the United States, the Institutes include an intensive academic residency, an educational study tour, leadership development, community service activities, and opportunities for participants to engage with American peers. The Institutes aim to increase the undergraduates’ understanding of U.S. history, government, culture, society, and institutions with the overall goal of increasing mutual understanding between the people of the United States and the people of other countries. This model includes the Young Southeast Asian Leaders (YSEALI) Academic Fellowship, which aims to build the leadership capacity of youth in Asia, to strengthen ties between the United States and Asia, and to nurture an ASEAN identity. YSEALI Academic Fellows take part in five-week programs in the themes of Civic Engagement, Environmental Issues, and Social Entrepreneurship and Economic Development. The Mandela Washington Fellowship for Young African Leaders also follows the SUSI model but targets young professionals from throughout Sub-Saharan Africa. The Mandela Washington Fellowship is the flagship program of President Obama’s Young African Leaders Initiative. The Fellowship aims to empower young people through academic coursework, leaderŹship training, and networking. Fellows take part in a six-week intensive academic and leadership program focused in one of three tracks: business and entrepreneurship, civic leadership, or public management followed by a three-day Presidential Summit. Some fellows also take part in six-week professional development experiences at a U.S. workplace.
The Community College Initiative Program (CCIP) provides participants from underserved and underrepresented groups with a one-year non-degree academic program at a U.S. community college in the fields of agriculture; applied engineering; business management and administration; early childhood education; information technology; media; public safety; and tourism and hospitality management. Participants increase their employment-related skills and knowledge of English, increase their ability to contribute to the economic development of their countries, and promote mutual understanding. Please refer to the Grants.gov or the GrantSolutions.gov announcement for further information.
The Critical Language Scholarship (CLS) Program provides fully-funded, group-based intensive language instruction and structured cultural enrichment experiences to U.S. undergraduate and graduate students through overseas summer institutes. CLS Program languages include Arabic, Bangla, Chinese, Hindi, Indonesian, Japanese, Korean, Persian, Punjabi, Russian, Swahili, Turkish, and Urdu, with institutes held in countries where the target languages are spoken. The CLS Program includes twenty hours a week of formal language instruction for 8-10 weeks (equivalent to one full year of language study). Students also participate in activities that are specifically designed and organized to increase language acquisition and cultural knowledge. CLS students engage with the local host community by living with host families, meeting weekly with local language partners and engaging in volunteer activities while using the host language. The CLS program plays a critical role in preparing U.S. students for the 21st century’s globalized workforce and increasing American competitiveness.
What are the requirements after being awarded this opportunity?
Financial and Program Reporting requirements are described in the Grants.gov announcement. Cash reports are not applicable. Cash reports are not applicable. As stated in Grants.gov announcements. As stated in Grants.gov announcements. As stated in Grants.gov announcements.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of OMB Circular 2 CFR Part 200, Subpart F Audit Requirements, a nonfederal entity that expends $750,000 or more during the non-Federal entity’s fiscal year in Federal awards must have a single or program-specific-audit conducted for that year in accordance with the provisions of this part. The Recipient must comply with the OMB audit requirements. For all DOS awards, regardless of business type, the Recipients are subject to the audit requirements found in OMB audit requirements. Please refer to the Department of State Standard Terms and Conditions for awards (https://www.statebuy.state.gov/fa/pages/home.aspx) for additional guidance.
The Recipients must maintain financial records, supporting documents, statistical records, and all other records pertinent to an award for a period of three years from the date of submission of the final expenditure report. Please refer to the Department of State Standard Terms and Conditions for awards (https://www.statebuy.state.gov/fa/pages/home.aspx) for additional guidance.
Other Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
This program has no matching requirements. None.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
As stated in Grants.gov or GrantSolutions.gov announcements. See the following for information on how assistance is awarded/released: Assistance is awarded/released through the Department's central financial management database. See the following for information on how assistance is awarded/released: Assistance is awarded/released through the Department's central financial management database.
Who do I contact about this opportunity?
Regional or Local Office
Heidi Manley (Critical Language Scholarship Program and Community College Initiative Program) and Lana Muck (Global Undergraduate Exchange Program and Study of the U.S. Intstitutes for Students Leaders) Heidi Manley: Bureau of Educational and Cultural Affairs, Office of Global Educational Programs, 2200 C Street, NW, SA-5, Fourth Floor, Room 4CC16
Lana Muck: Bureau of Educational and Cultural Affairs, Office of Academic Exchange Programs, 2200 C Street, NW, SA-5, Fourth Floor, Room 4B07, Wasington, District of Columbia 20037 Email: email@example.com;firstname.lastname@example.org
Phone: Heidi Manley (202)632-9265; Lana
(Cooperative Agreements) FY 14 $51,246,894; FY 15 est $51,246,894; and FY 16 est $51,246,894
Range and Average of Financial Assistance
$153,454 to $6,500,000.
Regulations, Guidelines and Literature
As stated in the Grants.gov or GrantSolutions.gov announcements. In addition, organizations should be familiar with OMB Circulars A-110 (Revised) (Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations), A-122/A-21 (Cost Principles for Nonprofit Organizations; Indirect Costs), and A-133/A-128 (Audits of Institutions of Higher Education and Other Nonprofit Organizations) on cost accounting principles. For a copy of the OMB circulars cited, please contact Government Publications or download from http://www.whitehouse.gov/OMB/.
Examples of Funded Projects