Public Safety Partnership and Community Policing Grants

 

To advance the practice of community policing as an effective strategy in communities' efforts to improve public safety. COPS grants support innovative programs that respond directly to the existing and emerging needs of state, local, and tribal law enforcement, to shift law enforcements focus to preventing, rather than solely responding to crime and disorder within their communities; develop state-of-the-art training and technical assistance to enhance law enforcement officers problem- solving and community interaction skills, promote collaboration between law enforcement and community members to develop innovative initiatives to prevent crime, and provide responsive, cost effective service delivery to our grantees to ensure success in advancing community policing strategies within their communities.

General information about this opportunity
Last Known Status
Active
Program Number
16.710
Federal Agency/Office
Agency: Department of Justice
Office: Office of Community Oriented Policing Services
Type(s) of Assistance Offered
PROJECT GRANTS
Program Accomplishments
Not Applicable.
Authorization
Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3796dd, as amended; Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103-322.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
States, units of local government, Federally Recognized Indian tribal governments, U.S. territories or possessions (including the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Mariana Islands), other public and private entities, and multi-jurisdictional or regional consortia thereof.
Beneficiary Eligibility
States, units of local government, Federally Recognized Indian tribal governments, U.S. territories or possessions (including the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Mariana Islands), other public and private entities, and multi-jurisdictional or regional consortia thereof.
Credentials/Documentation
Documentation varies by program, but may include proof of primary law enforcement authority, any specified Memorandums of Understanding, and Certifications, Assurances and Disclosure of Lobbying Activities. OMB Circular No. A-87 applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. An environmental impact statement is required for this program. An environmental impact assessment is required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Applicant submits application and budget forms as well as other required documentation (including required assurances, certifications, retention information, lobbying, etc.) prescribed by the grantor agency and approved by OMB, as outlined in the Application Guide. Application Guides are available from the grantor agency. At the time of submission, original or certified electronic signatures of duly authorized representatives (usually the Law Enforcement and Government Executive). The COPS Office offers the option of applying for COPS Grants online through the COPS website and using the collaborative, multiple-agency E-government initiative Grants.gov. If applicants apply online, the agency is required to complete the mandatory online forms and submit the application through their Authorized Organizational Representative.
Award Procedure
Upon approval by the Director, Office of Community Oriented Policing Services, award notification letters will be sent to grantees. The grant award must be signed by a duly authorized representative and returned to the designated office within 90 days of the award mail date.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 120 to 180 days. Typically between 4-6 months after receipt of application.
Appeals
See 28 CFR Part 18.
Renewals
COPS grants are made for between 1 and 3 years depending on the program. Renewals and/or extensions may be available under some grant programs and will be considered on a case-by-case basis. If available, extensions should be requested not sooner than 90 days prior to the expiration of the original project period.
How are proposals selected?
General criteria for selecting proposals are set forth in the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322. Additional criteria may be developed by the Office of Community Oriented Policing Services and will be published in COPS application materials.
How may assistance be used?
The COPS Office was established in 1994 to assist law enforcement agencies in enhancing public safety through the implementation of community policing strategies. The COPS Office will continue to fulfill its mission of advancing the practice of community policing by:

*providing grants under COPS Hiring to meet the Administration’s goal of an additional 50,000 sworn community policing professionals nationwide,
*continuing to support innovative programs that respond directly to the emerging needs of state, local, and tribal law enforcement, to shift law enforcement’s focus to preventing, rather than reacting to crime and disorder within their communities,
*developing state-of-the-art training and technical assistance to enhance law enforcement officers’ problem-solving and community interaction skills,
*promoting collaboration between law enforcement and community members to develop innovative initiatives to prevent crime,
*providing responsive, cost effective service delivery to our grantees to ensure success in advancing community policing strategies within their communities,
*supporting evidenced-based community policing practices that have proven to be effective; can be easily replicated by a broad cross-section of law enforcement agencies; and, are sustainable, and
*providing national leadership to the law enforcement field regarding the adaptation of Values Based Policing Principles; which is a results driven philosophy that minimizes an organization’s process while emphasizing outcomes. It integrates the core beliefs of an organization into every aspect of its operations. Values Based Policing allows an employee to be driven by “what is right” instead of “what is in writing.”. The COPS Office authorizing statutue contains specific restrictions applicable to all programs. In addition, annual appropriations acts may impose additional restrictions. 100% of COPS funds are Discretionary funds.
What are the requirements after being awarded this opportunity?
Reporting
Program reports are not applicable. Cash reports are not applicable. Annual programmatic reports and quarterly financial status reports will be required as stipulated in the effective edition of the relevant grant owner's manual distributed by the grantor agency. Other reporting requirements, such as a final progress report and a closeout report may also be required depending on the grant program. For COPS Hiring grants awarded under ARRA, agencies that receive funding are required to comply with the additional quarterly reporting requirements as outlined in the Act. Grantees are required to submit quarterly SF-425 financial expenditure reports for each individual COPS grant awarded. COPS uses a risk-assessment model to determine on-site monitoring locations.
Auditing
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records
Financial records, supporting documents, and all other records pertinent to a grant shall be retained for a period of 3 years following the conclusion of Federal assistance.
Other Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
Matching Requirements: There is no local match requirement for CHRP, CSPP, Tech, Meth, SSI, and TRGP. The COPS Office funds 100% of total allowable project costs.

The COPS Office funds up to $125,000 of total project costs under the COPS in Schools grant program. Any costs exceeding this cap are the grantee’s responsibility.

COPS MORE, Interoperable Communications Technology Program (ICTP) , and UHP grantees are obligated to contribute at least 25 percent of the costs of the total allowable project or activity, as funded by the COPS Office, unless a waiver is obtained from the COPS Office (when available under program guidelines). Grant awards may cover up to 75 percent of the costs over the grant period as outlined in the application submission (42 USC 3796dd(I)).

Secure Our Schools grantees are obligated to contribute at least 50 percent of the project or activity.

All matching contributions are cash matches. The COPS Office does not allow in-kind matches.
This program has MOE requirements, see funding agency for further details. COPS grants have Non-supplanting and Retention requirements.
Length and Time Phasing of Assistance
COPS grants are made for between 1 and 3 years depending on the program. Assistance is released on a reimbursement or limited advance basis. See the following for information on how assistance is awarded/released: Grantees submit request for payment when needed.
Who do I contact about this opportunity?
Regional or Local Office
None.
Headquarters Office
Ashley Hoornstra 145 N Street NE, Washington, District of Columbia 20530 Email: ashley.hoornstra@usdoj.gov Phone: 202-616-1314
Website Address
http://www.cops.usdoj.gov/
Financial Information
Account Identification
15-0406-0-1-754; 15-0412-0-1-754 - COPS ARRA Funding.
Obligations
(Project Grants) FY 12 Not Available; FY 13 Estimate Not Available; and FY 14 Estimate Not Available. (Project Grants) FY 12 Not Available; FY 13 Estimate Not Available; and FY 14 Estimate Not Available
Range and Average of Financial Assistance
$1,914 to $19,747,117; $647,823 (average).
Regulations, Guidelines and Literature
Application Guides and current edition of M7100.1, which are available from Headquarters.
Examples of Funded Projects
Not Applicable.

 



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