Guardianship Assistance

 

To provide Federal financial participation (FFP) to States, Indian Tribes, Tribal organizations and Tribal consortia (Tribes) who opt to provide guardianship assistance payments for the care of children by relatives who have assumed legal guardianship of eligible children for whom they previously cared as foster parents. This assistance is intended to prevent inappropriately long stays in foster care and to promote the healthy development of children through increased safety, permanency and well-being.

General information about this opportunity
Last Known Status
Active
Program Number
93.090
Federal Agency/Office
Agency: Department of Health and Human Services
Office: Administration for Children and Families
Type(s) of Assistance Offered
Formula Grants
Program Accomplishments
Fiscal Year 2014: Grants were provided to total of 30 States (including the District of Columbia). Fiscal Year 2015: It is anticipated that a total of 32 States (including the District of Columbia) and 5 Tribes will receive grant awards. Fiscal Year 2016: It is anticipated that a total of 32 States (including the District of Columbia) and 5 Tribes will receive grant awards.
Authorization
Social Security Act, Title IV, Part E, Section 473.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Funds are available to States (including the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam and American Samoa) and to Tribes with approved title IV-E plans.
Beneficiary Eligibility
Beneficiaries are children who meet the following requirements: (1) the child has been eligible for title IV-E foster care maintenance payments while residing for at least six consecutive months in the home of the prospective relative guardian; and (2) the State or Tribe has determined that the permanency options of being returned home or adoption are not appropriate for the child; and (3) the child demonstrates a strong attachment to the prospective relative guardian and the prospective guardian is committed to caring permanently for the child; and (4) for children who have attained the age of 14, the child has been consulted regarding the kinship guardianship arrangement. Beneficiaries may also be siblings of eligible children placed in the same kinship guardianship arrangement. FFP is available to States and Tribes for payments made to a relative guardian in accordance with a kinship guardianship agreement that is in writing, negotiated and binding.

The program was amended (through Public Law 13-183) effective September 29, 2014 to allow continuation of title IV-E kinship guardianship assistance payments if the relative guardian dies or is incapacitated and a successor legal guardian is named in the agreement (or in any amendments to the agreement.).
Credentials/Documentation
Costs are to be determined in accordance with 45 CFR Part 75. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 091-Consultation is available to States and Tribes from ACF Regional Offices.

092-Applications are made in the form of a title IV-E Plan, prepared in the format provided by the ACF Children's Bureau. Title IV-E plans and amendments must be submitted to the ACF Regional Child Welfare Program Manager for approval.
Award Procedure
Quarterly awards are made on the basis of estimated expenditures, which are later revised to include only actual allowable claimed expenditures. Next quarter estimates are due on July 30, October 30, January 30 and April 30 each year. Final decisions and awards are made by the Headquarters Office.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
Health and Human Services (HHS) will approve/disapprove applications (title IV-E plans or amendments to them) within 45 days of receipt by HHS.
Appeals
Appeals are processed in accordance with HHS regulations in 45 CFR Part 16.
Renewals
Awards remain effective without plan renewal but title IV-E plans may be amended as necessary.
How are proposals selected?
Not Applicable.
How may assistance be used?
Federal assistance may be used only in support of the care of children who meet the eligibility requirements and their siblings under certain situations as specified in the statute. All relatives assuming guardianship of such children are eligible for the nonrecurring expenses associated with obtaining legal guardianship up to $2,000. A State or Tribe may receive FFP only if its title IV-E plan has been approved by the Secretary.
What are the requirements after being awarded this opportunity?
Reporting
Title IV-E agencies must report on the children assisted,. as required by the Secretary. No progress reports are required. Title IV-E agencies use form CB-496 to report estimates and expenditures and the number of children assisted; the expenditures report is required 30 days after the end of the quarter. Other reports may be necessary as required by the Secretary. No performance monitoring is required.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Audits are conducted in accordance with the requirements in 45 CFR 75 Subpart F.
Records
States and Tribes must maintain all financial and programmatic records necessary for the proper and efficient operation of the program, including records of applications, determinations of eligibility, utilization of awarded grants and other funds for the provision of financial assistance and allocated indirect and direct administrative and training costs in accordance with requirements in Health and Human Services regulations at 45 CFR 75, and written guidance from the Administration for Children and Families.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Funding is provided on an open-ended basis in accordance with sec. 474(a) of the Social Security Act.

Formula Grant Funding Level: FFP is equal to the applicable Federal Medical Assistance Percentage (FMAP) rate (as defined by sec.1905(b) (sec. 479B(d) for Tribes) of the Social Security Act (i.e. from 50% to 83%, depending on the State or Tribe and the fiscal year) and was temporarily enhanced (from FY 2009 through the 3rd quarter of FY 2011) through Section 5001 of Public Law 111-5, the American Recovery and Reinvestment Act of 2009 (ARRA)) for the total expended for kinship guardianship assistance payments; 75% of staff training costs; and 50% of other administrative costs. Short term training provided to kinship guardians was subject to a special FFP rate that varied by fiscal year from FY 2009 through FY 2012, but which was set at 75% for FY 2013 and thereafter.
Matching Requirements: The non-Federal share of program costs (difference between total cost and FFP) in each funding category constitutes the required match to be met by this title IV-E agency. Matching funds from State agencies must be appropriate monies raised from non-Federal revenue sources. Matching funds from Tribal agencies must also be appropriated monies, but may at the option of the Tribe include Federal funds specifically authorized by Federal statutes to be used as match for other Federal programs and, in accordance with 45 CFR 1356.68, for administration and training cost only, and in-kind expenditures (or contributions) from allowable third party sources.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
Federal financial participation is available to a State or Tribe operating under an approved title IV-E plan. The title IV-E agency may implement and claim allowable guardianship assistance program costs beginning on the first day of the quarter in which an approvable title IV-E plan amendment is submitted to the Administration for Children and families (ACF) to implement the guardianship assistance program. See the following for information on how assistance is awarded/released: Method of awarding/releasing assistance: Quarterly, through a letter of credit.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Contact the Regional Child Welfare Program Manager, Administration for Children and Families, HHS, in the appropriate Regional Office. (See Appendix IV of the Catalog for a list of addresses of the Regional Offices.).
Headquarters Office
Liliana Hernandez 1250 Maryland Avenue, SW, Washington, District of Columbia 20024 Email: liliana.hernandez@acf.hhs.gov Phone: (202) 205-8086
Website Address
http://www.acf.hhs.gov/programs/cb
Financial Information
Account Identification
75-1545-0-1-609 - ARRA grants: 75-1545-0-1-609.
Obligations
(Formula Grants) FY 14 $89,707,012; FY 15 est $109,000,000; and FY 16 est $123,400,000
Range and Average of Financial Assistance
FY 2014: $49,338 to $32,577,392 with an average of $2,990,233. The program became available as an option for States as of October 7, 2008, and for Tribes as of October 1, 2009. Title IV-E agencies began separate financial reporting of program costs for quarters commencing in FY 2011. A number of States and Tribes may still be in the process of submitting FY 2014 title IV-E claims for these costs. Therefore, complete data on the range and average of financial assistance is not yet available.
Regulations, Guidelines and Literature
See program guidance in ACYF-CB-PI-10-01 which can be found at http://www.acf.hhs.gov/programs/cb/laws_policies/policy/pi/2010pi1001.htm. Additional program guidance can be found in ACYF-PI-10-11 at http://www.acf.hhs.gov/programs/cb/laws_policies/policy/pi/2010/pi1011.htm. Also see the Health and Human Services (HHS) Grants Policy Statement found online at: http://www.hhs.gov/grantsnet/adminis/gpd/index.htm
Examples of Funded Projects
Not Applicable.