Foster Care_Title IV-E

 

The Title IV-E Foster Care program helps States, Indian Tribes, Tribal organizations and Tribal consortia (Tribes) to provide safe and stable out-of-home care for children under the jurisdiction of the State or Tribal child welfare agency until the children are returned home safely, placed with adoptive families, or placed in other planned arrangements for permanency. The program provides funds to assist with the costs of foster care maintenance for eligible children; administrative costs to manage the program; and training for public agency staff, foster parents and eligible professional partner agency staff. In addition, $3 million is reserved for technical assistance and plan development/implementation grants to eligible Tribes, beginning in fiscal year 2009.

General information about this opportunity
Last Known Status
Active
Program Number
93.658
Federal Agency/Office
Agency: Department of Health and Human Services
Office: Administration for Children and Families
Type(s) of Assistance Offered
Formula Grants; Project Grants
Program Accomplishments
Fiscal Year 2014: 52 States (including the District of Columbia and Puerto Rico) and three Tribes received grant awards to provide assistance to an average of 152,700 in-placement children per month. Training and technical assistance grants are also expected to be provided to seven tribes for program developmental activities. Fiscal Year 2015: It is anticipated that a total of 52 States (including the District of Columbia and Puerto Rico) and twelve Tribes will receive grant awards to provide monthly assistance to in-placement children. Training and technical assistance grants are also expected to be provided to seven tribes for program developmental activities. Fiscal Year 2016: It is anticipated that a total of 52 States (including the District of Columbia and Puerto Rico) and three Tribes will receive grant awards to provide assistance to an average of 152,700 in-placement children per month. Training and technical assistance grants are also expected to be provided to seven tribes for program developmental activities.
Authorization
Social Security Act, Title IV-E, Section 470, et seq.; as amended.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
States (including the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam and Americn Samoa) and Indian Tribes.
Beneficiary Eligibility
Children meeting eligibility criteria for the former Aid to Families with Dependent Children program whose removal and placement in foster care are in accordance with a voluntary placement agreement or judicial determinations to the effect that continuation in the home would be contrary to the child's welfare and that reasonable efforts were made to prevent the removal (or that such efforts were not necessary), and whose placement and care are the responsibility of the State or Tribal agency administering the title IV-E program. See section 472 of the Social Security Act and the Code of Federal Regulations at 45 CFR Part 1356.71 for additional details on program eligibility requirements.
Credentials/Documentation
Formula Grants: Costs are to be determined in accordance with 45 CFR Part 75. Plan Development/Implementation Grants: Non-profit agencies must submit proof of non-profit status. Applicable costs and administrative procedures will be determined in accordance with 45 CFR Part 75. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Formula Grants: Consultation is available to States and Tribes from Regional Administration for Children and Families (ACF) offices. Plan Development/Implementation Grants: Standard application forms as furnished by Health and Human Services must be used. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Formula Grants: Applications are made in the form of a title IV-E Plan, prepared in the format provided by the ACF Children's Bureau. Title IV-E plans and amendments must be submitted to the ACF Regional Child Welfare Program Manager for approval.

Plan Development/Implementation Grants: Announcement of availability of funds for these grants is published on grants.gov and the ACF website, www.acf.hhs.gov/grants/open. Eligible applicants must submit applications by specified deadlines.
Award Procedure
Formula Grants: Quarterly awards are made on the basis of estimated expenditures that are later revised accordingly to include only actual allowable claimed expenditures. Next quarter estimates are due on July 30, October 30, January 30, and April 30 each year. Final decisions and awards are made by the headquarters office. Letter-of-credit is issued by the United States Department of Health and Human Services' (HHS) Payment Management System.

Plan Development/Implementation Grants: Applications are reviewed by professional Federal staff with expertise in child and family services, evaluation and related fields. Final decisions are made by the Commissioner of the Administration on Children, Youth and Families.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
Formula Grants: HHS approves or disapproves title IV-E plans within 45 days of receipt by HHS.

Plan Development/Implementation Grants: HHS approves or disapproves within 3 to 6 months.
Appeals
Appeals are processed in accordance with HHS regulations in 45 CFR Part 16.
Renewals
Awards remain effective without plan renewal, but title IV-E plans may be amended as necessary.
How are proposals selected?
Not Applicable.
How may assistance be used?
Formula grant funds may be used by the State or local (under State supervision) child welfare agency or by the Tribal child welfare agency for Federal Financial Participation (FFP) in foster care maintenance payments on behalf of eligible children; for administrative and training costs; and for costs related to design, implement and operate a statewide data collection system. Funds may not be used for costs of social services such as those that provide counseling or treatment to ameliorate or remedy personal problem, behaviors, or home conditions for a child, the child's family, or the child's foster family. A State or Tribe may receive FFP only if its title IV-E plan has been approved by the HHS Secretary. The HHS Secretary has also approved waivers under section 1130 of the Social Security Act to allow implementation of demonstration projects in a number of States and a Tribe which involve cost neutral use of title IV-E foster care program funds for additional purposes as specified in approved terms and conditions for each project.

Public Law 113-183 amended the program to require that, within one year of enactment (by September 29, 2015, title IV-E agencies develop policies and procedures to identify, document, and determine appropriate services for any child or youth in the placement, care or supervision of the title IV-E agency who is at-risk of becoming a sex trafficking victim or who is a sex trafficking victim.

Plan development/implementation grants to Tribes are one-time grants for projects lasting up to 24 months that are to be used to develop a plan to operate a title IV-E program for foster care, adoption assistance and kinship guardianship as specified under section 479B of title IV-E. The Tribe must submit a plan for the title IV-E program within 24 months of receiving the plan development grant or must repay the grant funds, unless the HHS Secretary waives the requirements under section 471 to carry out a program under section 479B. There is $3 million reserved for technical assistance and plan development/implementation grants to eligible Tribes beginning in FY 2009.
What are the requirements after being awarded this opportunity?
Reporting
Plan Development/Implementation Grants: Program reports are required in accordance with the program announcement. Plan Development/Implementation Grants: Financial reports are required in accordance with the program announcement. No progress reports are required. Formula Grants: A report of estimates, expenditures and children assisted (form CB-496) must be submitted 30 days after the end of each quarter: Other reports as required by the Secretary. No performance monitoring is required.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Audits are conducted in accordance with the requirements in 45 CFR 75
Records
Formula Grants: States and Tribes must maintain all financial and programmatic records necessary for the proper and efficient operation of the program, including records of applications, determinations of eligibility, utilization of awarded grants and other funds for the provision of financial assistance and allocated indirect and direct administrative and training costs in accordance with requirements in Health and Human Services regulations at 45 CFR 75, and written guidance from the Administration for Children and Families.

Plan Development/Implementation Grants: All financial records are to be maintained for 3 years after termination of the project or until a required audit is completed, whichever comes first.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Funding is provided on an open-ended basis. Federal financial participation (FFP) is equal to the applicable Federal Medical Assistance Percentage (FMAP) rate (as defined by sec. 1905(b), and sec. 479B(d) for Tribes) of the Social Security Act (i.e., from 50 percent to 83 percent, depending on the State or Tribe and the fiscal year) and as was temporarily enhanced (from FY 2009 through the 3rd quarter of FY 2011) through section 5001 of Public Law 111-5, the American Recovery and Reinvestment Act of 2009 (ARRA) for the total expended for foster care maintenance payments; 75% of staff or provider training costs; and 50% of other administrative costs. Short term training provided to specified professional partners was subject to a special FFP rate that varied by fiscal year from FY 2009 through FY 2012, but which was set at 75% for FY 2013 and thereafter.

Plan Development/Implementation grants are available up to a maximum of $300,000.
Matching Requirements: The non-Federal share of program costs (difference between total cost and FFP) in each funding category constitutes the required match to be met by the title IV-E agency. Matching funds from State agencies must be appropriated monies raised from non-Federal revenue sources. Matching funds from Tribal agencies must also be appropriated monies, but may at the option of the Tribe include Federal funds specifically authorized by Federal statutes to be used as match for other Federal programs and, in accordance with 45 CFR 1356.68 for administration and training costs only, in-kind expenditures (or contributions) from allowable third party sources.

Plan Development/Implementation Grants: There is no matching requirement.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
Formula Grants: Federal financial participation is available to a State or Tribe operating under an approved title IV-E plan. Method of awarding/releasing assistance: Quarterly, through a letter of credit.

Plan Development/Implementation Grants: Provided on a one-time basis for generally 12 - 24 month project periods. Renewal funding for multiple year grants is dependent upon grantee performance and availability of funds. Method of awarding/releasing assistance: by letter of credit.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Consult the Children's Bureau Regional Child Welfare Program Manager. (See Appendix IV of the Catalog for a list of addresses of the Regional Offices.).
Headquarters Office
Jennifer Butler-Hembree 1250 Maryland Ave, SW, 8th Floor, Washington, District of Columbia 20024 Email: jennifer.butler-hembree@acf.hhs.gov Phone: 225-654-2527
Website Address
http://www.acf.hhs.gov/programs/cb.
Financial Information
Account Identification
75-1545-0-1-609 - ARRA grants: 75-1545-0-1-609.
Obligations
(Formula Grants) FY 14 $4,639,940,973; FY 15 est $4,723,560,852; and FY 16 est $4,525,000,000. (Project Grants (Discretionary)) FY 14 $2,434,709; FY 15 est $2,434,700; and FY 16 est $2,434,700
Range and Average of Financial Assistance
FY 2014 Formula Grants: $ 275,902 to $1,211,401,409, with an average of $8,922,499.

FY 2014 Plan Development/Implementation Grants: $241,405.
Regulations, Guidelines and Literature
45 CFR 1355-1356.
Examples of Funded Projects
Not Applicable.