Emergency Food Assistance Program (Administrative Costs)


To help supplement the diets of low-income persons by making funds available to States for storage and distribution costs incurred by State agencies and local organizations, such as soup kitchens, food banks, and food pantries, including faith-based organizations, in providing food assistance to needy persons.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Food and Nutrition Service, Department of Agriculture
Type(s) of Assistance Offered
A - Formula Grants
Program Accomplishments
Fiscal Year 2016 No Current Data Available . Provided 460,073,845 pounds of USDA Foods purchased with appropriated funds for TEFAP to State and local agencies for distribution to needy persons for use at home or for use at sites which serve prepared meals.
Fiscal Year 2017 No Current Data Available.
Fiscal Year 2018 No Current Data Available.
Fiscal Year 2019 No Current Data Available.
Federal Supplemental Compensation Act of 1982 Amendments, Section 2, as amended, Public Law 98-92, 97 Stat. 608; Food Security Act of 1985, as amended, Section 1569, Public Law 99-198, 99 Stat. 1354; Public Law 100-77, 101 Stat. 536; Public Law 100-435, 102 Stat. 1647; Public Law 101-624, 104 Stat. 3359; Public Law 104-193, 110 Stat. 2105; Public Law 104-127, 110 Stat. 1029; Public Law 107-171, 116 Stat. 330; Public Law 110-246, 122 Stat. 1882
Emergency Food Assistance Act of 1983, Sections 204 and 209, Public Law 98-8, 7 U.S.C. 7508, Statute 97,35
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
State agencies that are designated as distributing agencies by the Governor or other appropriate State executive authority may receive these administrative funds to support the distribution of USDA Foods to low-income persons.
Beneficiary Eligibility
Public or private non-profit organizations, such as food banks, food pantries, and soup kitchens, which provide food assistance to low-income persons.
State agencies and local organizations are required to document their use of the administrative funds, and only those administrative costs permitted under 2 CFR Part 200 for State and local governments will be allowed. Local agencies may be required to document their non-profit status.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. Environmental impact information is not required for this program. An environmental impact assessment is not required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Award Procedure
Administrative funds are allocated among the States on the basis of a legislatively-mandated formula that takes into account each State's relative share of the National number of persons with income below the poverty level (60 percent) and of unemployed persons (40 percent). At a minimum, States must make at least 40 percent of the administrative grant available to emergency feeding organizations, or expend such funds on their behalf.
Not applicable.
Approval/Disapproval Decision Time
Not applicable.
Not applicable.
Federal/State agreements are ongoing and amended as necessary. Local organizations receiving administrative funds must have an agreement with the State agency or with another local organization participating in the program. Such agreements are ongoing and amended as necessary.
How are proposals selected?
Not available.
How may assistance be used?
Administrative funds are provided to State agencies to cover administrative costs incurred at the State and local level in the operation of the program. Funds may only be used for approved administrative expenses, and the State agency is required to pass through at least 40 percent of the funds to emergency feeding organizations or expend such funds on their behalf. In addition, the States must match, either in cash or in-kind, the amount of administrative funds not passed through to emergency feeding organizations. States may choose sites that distribute to low-income households and/or congregate sites that provide prepared meals to the needy. Allowable costs include nutrition education, warehousing, food delivery, participant certification, and other administrative costs.
What are the requirements after being awarded this opportunity?
Not applicable.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503
Normal records accounting for receipts and dispersals; retention required for 3 years following the close of the fiscal year or until any outstanding audit, claim, or litigation is settled.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Title Agriculture Chapter 7 Part 251.3

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
Funds are provided through the electronic transfer system as they are needed for actual expenditures on a fiscal year basis. Any funds which are made available through the initial allocation or a subsequent reallocation that are not used are turned back to the Federal government, and reallocated according to the legislatively mandated formula. Method of awarding/releasing assistance: Letter.
Who do I contact about this opportunity?
Regional or Local Office
None/Not specified.
Headquarters Office
Erica Antonson
3101 Park Center Drive
Alexandria, VA 22302 US
Phone: 7033052680
Website Address
Financial Information
Account Identification
(Formula Grants) FY 18$90,678,541.00; FY 19 est $109,630,000.00; FY 20 est $54,401,000.00; FY 17$77,930,804.00; FY 16$77,930,804.00; - FY 2018 administrative funds include $64,401,000 in appropriated funds and an additional $26,341,755 after conversions and recoveries.
Range and Average of Financial Assistance
In Fiscal Year 2018, the range for assistance to State agencies was from $34,572 to $12,570,848, after conversions and recoveries; the average amount of assistance was $1,648,701.
Regulations, Guidelines and Literature
7 CFR Part 251; refer to 7 CFR Part 250 for applicable provisions on USDA Foods handling.
Examples of Funded Projects
Not applicable.