Electronic Absentee Systems for Elections


The objective of these activities will be to:
1.Establish and ensure successful, sustainable and affordable electronic tools that will improve voting systems for voters protected by the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA).
2.Increase the percentage of ballots successfully returned by UOCAVA voters to be either equal to, or greater than the percentage of ballots returned by the general voting population.
3.Collect and analyze data to increase effectiveness of absentee voting procedures and systems.
4.Establish and maintain a pipeline of ideas, techniques and best practices of Election Officials and their services for UOCAVA voters.

General information about this opportunity
Last Known Status
Deleted 04/02/2020 (Archived.)
Program Number
Federal Agency/Office
Agency: Department of Defense
Office: Federal Voting Assistance Program
Type(s) of Assistance Offered
Project Grants
Program Accomplishments
Not Applicable.
10 U.S.C. 2358
42 USC 1973ff et al
42 USC 1973gg et al
10 USC 1566
10 USC 1566a
PL 107-107, sec 1604, as amended by PL 108-375, Sec 567(a)
PL 107-107, sec 1604, as amended by PL 108-375, Sec 567(b)
NDAA 2010 Sec 589, Executive Order Executive Order 12642, 10 U.S.C 2358.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Applicants are encouraged to develop innovative approaches that utilize their unique assets, capabilities, locations, and personnel.
Beneficiary Eligibility
The amount and period of performance of each selected proposal may vary depending on the research area and the technical approach to be pursued by the selected offeror.
Costs will be determined in accordance to applicable regulations, applicable cost principles and appropriated OMB guidance (such OMB Circular A-87 for State, Local, and Indian Tribal Governments). Applicants may be required to demonstrate that they have the appropriate background, training, experience, and /or equipment to carry out the purposes of the assistance. OMB Circular No. A-87 applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110.
Award Procedure
Award decisions will be based on a competitive selection of proposals based on a scientific, technical, management and cost review. Evaluations will be conducted using the following evaluation criteria: number of UOCAVA voters served, sustainability, innovation, scalability, approach. The Government will evaluate options for award purposes by adding the total cost for all options to the total cost for the basic requirement. Evaluation of options will not obligate the Government to exercise the options during grant performance.
Not Applicable.
Approval/Disapproval Decision Time
From 60 to 90 days. Although DoD will attempt to make award decisions with in sixty (60) to ninety (90) days; actual approval time may vary and depend in part on how quickly DoD obtains the required information and forms.
Not Applicable.
Not Applicable.
How are proposals selected?
Proposals should identify programs and methods that will be used to foster and develop products to lessen the impediments that exist for the UOCAVA voter. Award decisions will be founded on a competitive selection of proposals that are based on scientific, technical, management and cost review as well as relevance and contributions as they relate to FVAP’s specific EASE Grant Program goals.
How may assistance be used?
Develop innovative electronic election systems tools that will reduce impediments faced by UOCAVA voters.
What are the requirements after being awarded this opportunity?
Final report. SF-425. Programmatic interim report
Data collection points reports. No expenditure reports are required. No performance monitoring is required.
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. none
The Comptroller General of the United States or a duly authorized representative from the General Accounting Office shall, until 3 years after final payment under this grant have access to and right to examine any of the recipient's directly pertinent books, documents, papers, or other records involving transactions related to this grant.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
The terms of the assistance shall be determined at time of award. The length and time-phasing of the assistance will be stated in the assistance instrument and appropriately limited by the lawful availability of funds. See the following for information on how assistance is awarded/released:. See the following for information on how assistance is awarded/released: Mutually agreeable schedule for release of funds.
Who do I contact about this opportunity?
Regional or Local Office
Headquarters Office
Bob J Lavelle 4040 N Fairfax Dr
, Arlington, Virginia 22203-1613 Email: bob.lavelle@osd.pentagon.mil Phone: 703-696-8785 Fax: 703-588-1489
Website Address
Financial Information
Account Identification
(Project Grants) FY 13 $0; FY 14 est $0; and FY 15 est $0
Range and Average of Financial Assistance
No Data Available.
Regulations, Guidelines and Literature
DoD Grant and Agreement Regulations and applicable OMB Circulars
Examples of Funded Projects
Not Applicable.


Federal Grants Resources