Voting Access for Individuals with Disabilities-Grants for Protection and Advocacy Systems
Section 291 of HAVA provides that funds be made available to Protection and Advocacy Systems to: (1) ensure full participation in the electoral process for individuals with disabilities; (2) provide education, training and assistance to individuals with disabilities that will promote their participation in the electoral process; (3) participate in advocacy and education efforts revolving around HAVA implementation efforts in their State or Territory; (4) training and education of election officials, poll workers, and election volunteers regarding the rights of the voters with disabilities and best practices in working with individuals with disabilities; (5) assist individuals with disabilities in filing complaints under the State-based administrative grievance procedure required by HAVA and represent individuals with disabilities in any hearing that may be held regarding the complaint; (6) provide assistance to States and other governmental entities regarding the physical accessibility of polling places; and (7) obtain training and technical assistance on voting issues, including education regarding accessible voting equipment and systems. Once educated, the information may be used to inform others of the availability of accessible voting equipment and its use.
General information about this opportunity
Last Known Status
Agency: Department of Health and Human Services
Office: Administration for Community Living
Type(s) of Assistance Offered
Fiscal Year 2014: 4,615,590. Fiscal Year 2015: No current data available. Fiscal Year 2016: No Current Data Available
Help America Vote Act, Title II, Part 5, Section 291, Public Law 107-252.
, Title II, Part 5, Section 291, Public Law 107-252.
Who is eligible to apply/benefit from this assistance?
States and Territories who have a Protection and Advocacy System in place in accordance with the Developmental Disabilities Assistance and Bill of Rights Act of 2000 with the exception of the Commonwealth of the Northern Mariana Islands and Native Americans.
Individuals with full-range of disabilities.
Cost will be determined in accordance with 45 CFR Part 75. OMB Circular No. A-87 applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. The Protection and Advocacy Systems (P&As) for each territory and state must submit an application by the requested deadline as indicated in the Program Instruction. The application may be in the format of its choice addressing the seven areas in emphasis which the Help America Vote Act (HAVA) funds should be used. Funds requested by the P&As are used to provide education, training and assistance to individuals with disabilities that will promote their participation in the electoral process in seven different areas. The application is faxed, emailed and mailed to the Administration on Intellectual and Developmental Disabilities (AIDD) for furthering review and processing. The application is reviewed thoroughly in accordance with the eligibility criteria as outlined in the program instruction and processed approved by the program office.
Funds will be awarded annually.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
Appeals are processed in accordance with HHS regulations in 45 CFR Part 16.
None. Awards are generally made for a 12-month project period.
How are proposals selected?
How may assistance be used?
To assist Protection and Advocacy Systems to ensure full participation in the electoral process of individuals with a full-range of disabilities. Grant funds are only available for five years after the appropriation year, as required by 31 U.S.C. Section 1552.
What are the requirements after being awarded this opportunity?
Annual narrative report that describes how any funds authorized are due no later than December 31st of each year. No cash reports are required. Annual program and annual financial status reports required. Expenditures are to be reported using a Financial Status Report Short Form (SF-425) submission of annual financial reports are due 90 days after the end of each 12-month period (October 1 - September 30). Monitoring is performed through the review of annual program and financial status reports required.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of Subpart F-Audit Requirements, under 45 CFR Part 75.500, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year. Except as noted in 45 CFR Part 75.500.
Records must be retained for at least 3 years; records shall be retained beyond the 3-year period if all findings have not been resolved.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
Grants are awarded annually. The Protection and Advocacy System in each State including the District of Columbia or the Commonwealth of Puerto Rico shall receive less than $70,000 and no Territory will receive less than $35,000. Method of awarding/releasing assistance: quarterly.
Who do I contact about this opportunity?
Regional or Local Office
None. Administration on Intellectual and Developmental Disabilities, Administration for Community Living, Department of Health and Human Services, 1 Massachusetts Avenue, N.W., Washington, DC 20201. Contact: Melvenia Wright. Telephone: (202) 357-3486.
Melvenia Wright, Administration on Intellectual and Developmental Disabilities, Administration for Community Living, Department of Health and Human Services, 1 Massachusetts Avenue, N.W., Washington, DC 20201., Washington, District of Columbia 20201 Email: email@example.com
Phone: (202) 357-3486
(Formula Grants) FY 14 $4,615,590; FY 15 est $4,963,000; and FY 16 Estimate Not Available
Range and Average of Financial Assistance
The awards range from $35,00 to $323,000. The average award amount is approximately $144,000.
Regulations, Guidelines and Literature
45 CFR Part 75, Grant Administrative Requirements.
Examples of Funded Projects