State Vital Statistics Improvement Program


To enhance the performance of the National Vital Statistics System (NVSS) by convening states to aid in a) improving vital statistics data quality, timeliness and public health utility, b) increasing the competencies of the vital statistics workforce, and c) promoting accreditation of jurisdictional vital statistics programs consistent with National Center for Health Statistics goals.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Centers For Disease Control and Prevention, Department of Health and Human Services
Type(s) of Assistance Offered
B - Project Grants
Program Accomplishments
Fiscal Year 2016 Progress was made on activities continued from Fiscal year 2015, including maintaining an updated web site of current jurisdictional practices and compliance with national standards, promoting training to improve data quality, coordinating efforts on accreditation and conducting surveys and webinars.
Fiscal Year 2017 Progress was made in promoting data quality training, coordinating efforts on accreditation, basic Registrar training and provision of technical assistance to jurisdictions.
Fiscal Year 2018 Accomplishments included provision of assistance to jurisdictions in beta testing proposed accreditation standards, training and mentoring of new registrars, and convening of jurisdictions to prioritize efforts to address vital statistics data quality.
Fiscal Year 2019 Anticipated accomplishments include provision of technical assistance and training to jurisdictions in achieving Public Health Accreditation for Vital and Health Statistics, training and mentoring of new registrars and field services/quality assurance staff, and convening of jurisdictions to advance efforts to address vital statistics data quality. In addition, completion of an assessment of state vital statistics quality assurance programs is expected.
Fiscal Year 2022 Accomplishments include provision of technical assistance and training to jurisdictions in achieving Public Health Accreditation for Vital and Health Statistics; training and mentoring of state vital statistics staff, vital records registration and systems and data quality courses; and convening of jurisdictions to advance efforts to improve vital statistics data quality.
Sections 301(a) and 317(k)(2) of the Public Health Service Act 42 USC 241a and 247b
The National Vital Statistics System (NVSS) is operated by the National Center for Health Statistics to fulfill its legislatively mandated mission to produce national vital statistics based on annually collected data from the nation’s birth, death and fetal death records.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Any application requesting an award higher than the funded amount is considered nonresponsive and will receive no further review. In addition, application will be considered non-responsive if they do not contain a letter of support written on behalf of the 57 jurisdictions' vital statistics offices. The letter of support must include the following information or the application will be considered non-responsive: confirmation that the applicant has established relationships with all 57 jurisdiction vital statistics offices, including experience in supporting vital statistics standards and best practices and convening vital statistics offices to advance vital statistics initiatives.
Beneficiary Eligibility
An organization with demonstrated support of the 57 jurisdiction vital statistics offices. (See eligibility requirements.)
Applicants are required to provide measures of effectiveness that will demonstrate the accomplishment of the various identified objectives of the cooperative agreement. Measures must be objective and quantitative, and must measure the intended outcome. These measures of effectiveness must be submitted with the application and will be an element of evaluation.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. To apply for this funding opportunity use application and instructions available on
Award Procedure
After review and approval, a Notice of Award (NoA) will be prepared and processed, along with appropriate notification to the public. Initial awards provide funds for the first budget period (usually 12 months) and the NoA will indicate support recommended for the remainder of the project period, allocation of Federal funds by budget categories, award requirements, and special conditions, if any.
Check for any relevant NOFO information regarding processes for applying for assistance.
Approval/Disapproval Decision Time
From 90 to 120 days. About 120 days from receipt of application.
Not applicable.
Project period of performance is 1 to 5 years. After initial awards, and subject to availability of funds, projects may be continued non-competitively contingent upon satisfactory progress by the recipient (as documented in required reports) and the determination that continued funding is in the best interest of the Federal government.
How are proposals selected?
Applications will be evaluated on the review criteria described in the Notice of Funding Opportunity Announcements (NOFOs). In general, the review and selection process of complete and responsive applications to the NOFO consists of determination of the scientific and technical merit by objective or peer review, availability of funds, and relevance of program priorities and the priorities of CDC.
How may assistance be used?
Restrictions, which must be taken into account while writing your budget, are as follows: approved project plan required prior to expenditure of funds; all travel will need to be identified in the approved project plan; and purchase of computer hardware and software will require prior approval before expenditure.
What are the requirements after being awarded this opportunity?
Performance Reports: Annual Federal Financial Reports (FFR) and performance/progress reports are required. Final FFRs and performance reports are required. Other reporting may be required and will be outlined in the NOFO or the Notice of Award.
In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.
In accordance with 2 CFR ?200, as codified in 45 CFR ?75, there is a 3-year record retention requirement; records shall be retained beyond the 3-year period if final audit has not been done or findings resolved. Property records must be retained in accordance with HHS Grants Policy Statement requirements.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
Financial assistance is provided for a 12-month budget period with a period of performance of up to five years subject to the availability of funds and satisfactory progress of the recipient. Notice of Award
Who do I contact about this opportunity?
Regional or Local Office
None/Not specified.
Headquarters Office
Kelly Brown
4024 Stirrup Creek Drive
Durham, NC 27703 US
Phone: 301-458-4639
Website Address
Financial Information
Account Identification
(Cooperative Agreements) FY 22$720,000.00; FY 23 est $720,000.00; FY 24 est $720,000.00; FY 21$694,495.00; FY 20$694,108.00; -
Range and Average of Financial Assistance
$694,500 per year (5-year Cooperative Agreement)
Regulations, Guidelines and Literature
Not applicable.
Examples of Funded Projects
Not applicable.


Federal Grants Resources