Thomas R. Pickering Foreign Affairs Fellowship Program


As authorized by authorizations stated above. Pickering Program offers only graduate fellowships. The purpose of the program is to attract outstanding students who represent all ethnic and social backgrounds and who have an interest in pursuing a Foreign Service career in the U.S. Department of State. This program encourages the application of members of minority groups historically underrepresented in the Foreign Service, women, and those with financial need. These programs develop a source of trained men and women, from academic fields representing the skill needs of the Department who are dedicated to representing America's interests abroad.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Department of State
Type(s) of Assistance Offered
B - Project Grants
Program Accomplishments
Not applicable.
Section 150 - 1990-1991 Department of State Authorization Bill, Public Law 101-246, Statute 42,47
State Dept Basic Authorities Act of 1956, Title 22, Part 2719, Section 47
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Assistance supports activities and financial obligations such as tuition costs, student travel, program administration costs and other costs as they relate to the administration of the Thomas R. Pickering Graduate Foreign Affairs Fellowship Program.
Beneficiary Eligibility
Not applicable.
Applications may be submitted by public and private non-profit organizations. Please refer to for further eligibility criteria.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable.
Application Procedure
This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Award Procedure
The Recipient must submit all requests, in writing to the Grants , before the project period end date indicated on form DS-1909. Final approval is subject to review and acceptance by the GO. Unless otherwise specified in the award, provisions of the applicable Federal cost principles and other Federal administrative requirements for prior approval apply only to the activities and expenditures specified in the award. o Written prior approval, by way of amendment, from the Department of State's Grants Officer is required for: o Change in the scope or the objective of the project or program (even if there is no associated budget revision requiring prior written approval. o Change in a key personnel specified in the application or award document. o The absence for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator. o The need for additional Federal funding. o The transfer of amounts budgeted for indirect costs to absorb increases in direct costs. o Extension of the period of performance.
Contact the headquarters or regional location, as appropriate for application deadlines
Approval/Disapproval Decision Time
Not applicable.
Not applicable.
How are proposals selected?
Quality of program idea; Program planning ability; Ability to achieve objectives; Multiplier effect/impact i.e. can the program support an increased load; Support diversity; International capacity; institution's record/ability; Cost-effectiveness/savings. Please refer to for further information.
How may assistance be used?
Funding is used to support program administration as well as coordinating program logistics. Funding supports activities and financial obligations such as tuition costs for graduate study; room and board; books, fees and costs associated with summer internship programs including stipends, travel, passport fees, inoculation and visa fees. Additionally, a designated amount of funds may be used for administrative costs associated with the program administration.
What are the requirements after being awarded this opportunity?
Performance Reports: Performance of the grant recipient is monitored closely by the Program Office.
The Recipient must comply with the OMB audit requirements. For all DOS awards, regardless of business type, the Recipients are subject to the audit requirements found in OMB audit requirements. In addition, the Recipients are subject to the audit requirements found in the Single Audit Act of 1984, 31 U.S.C. 7501-7507. Non-Federal entities that expend $500,000 or more in a year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the revised circular. Non-Federal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirement for that year, except as noted in OMB Requirements, but records must be available for review or audit by appropriate DOS officials, pass through entity, and Government Accountability Office. The cost of auditing a non-Federal entity which has Federal awards expended of less than $500,000 for fiscal years ending after December 31, 2003) per year and is thereby exempted under OMB Audit requirements.
Recipients must maintain finanical records, supporting documents, statistical records, and alll other records pertinent to the award period. The recipient is required to submit a quarterly program and financial reports 30 days after the calendar year quarter (March 31st, June 30th, September 30th, and December 31st). A final certified financial report and program report must be submitted to the Grants or Principal Officer within 90 days after the award period end date.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
Please see for information on how assistance is awarded/released. The recipient may charge to the award only allowable costs resulting from obligations incurred during the funding period. Expenditures only for staff costs that are obligated during the award project period, may be charged to the award up to 90 days following the expiration date. These funds shall be available for closeout activities limited to the preparation of final reports. No other staff costs should be obligated and expended. Award is released after close coordination with the Grants Officer, the program officer and the recipient
Who do I contact about this opportunity?
Regional or Local Office
None/Not specified.
Headquarters Office
Christa George
Dept of State SA-1,Student Programs, Rm H-518, 2401 E Street NW

Washington, DC 20522 US
Phone: 202-261-8892
Fax: (202) 261-8842
Financial Information
Account Identification
(Cooperative Agreements) FY 22$6,065,980.00; FY 23 est $6,065,980.00; FY 24 est $6,065,979.00; FY 21$6,065,980.00; FY 20$3,610,000.00; -
Range and Average of Financial Assistance
Please see obligations...
Regulations, Guidelines and Literature
As stated in the announcement. (Please see the following websites for further info and literature : 1. Dept of State - 2. Thomas R. Pickering Fellowship Program -
Examples of Funded Projects
Not applicable.


Federal Grants Resources