Statewide Data Systems, Recovery Act


These grants are intended to enable all States to create comprehensive P-20 systems that permit the generation and use of accurate and timely data, support analysis and informed decision-making at all levels of the education system, increase the efficiency with which data may be analyzed to support the continuous improvement of education services and outcomes, facilitate research to improve student academic achievement and close achievement gaps, support education accountability systems, and simplify the processes used by State educational agencies to make education data transparent through Federal and public reporting.

General information about this opportunity
Last Known Status
Deleted 01/15/2013 (Archived.)
Program Number
Federal Agency/Office
Agency: Department of Education
Office: Institute of Education Sciences
Type(s) of Assistance Offered
Project Grants
Program Accomplishments
Fiscal Year 2010: No Current Data Available Fiscal Year 2011: No Current Data Available Fiscal Year 2012: No Current Data Available
Educational Technical Assistance Act of 2002, Title II, Public Law 107-79, 20 U.S.C 9607; American Recovery and Reinvestment Act of 2009, Public Law 111-5.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
State educational agencies.
Beneficiary Eligibility
State educational agencies, local educational agencies, nonprofit and for profit organizations, and individuals involved with education will benefit.
Applicants for these data systems projects must present a plan and furnish evidence that the scientific competence, facilities, equipment, and supplies are appropriate to carry out the project. Applicants must ensure technical quality; provide for the generation of accurate data and provide for the timely use of such data both to comply with the Elementary and Secondary Education Act of 1965 and to facilitate research to improve student academic achievement and close achievement gaps; and ensure privacy protections. OMB Circular No. A-87 applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. Applications must include: ED Form 424, "Application for Federal Assistance" and ED 524, "Budget Information Non-Construction Programs." Specific application and submission procedures, as well as additional information about the specific contents, page limits, and page formatting of applications, are provided in the individual Request for Applications found under "Funding Opportunities" at the Institute of Education Sciences web site:
Award Procedure
All accepted applications competing for grants are reviewed for technical merit by panels of peer reviewers. Official notice of an approved application is made through issuance of a Notice of Grant Award.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 120 to 180 days.
Not Applicable.
From 30 to 60 days. Recipients of multi-year grants must submit an annual performance report for each year funding has been approved. A review of the annual performance report is used to determine whether substantial progress has been made toward meeting the project objectives. Renewals are subject to the availability of appropriations.
How are proposals selected?
The criteria for selecting applications are contained in the Request for Applications that announces the competition. The Request for Applications is posted on the Funding Opportunities home page of the Institute web site:
How may assistance be used?
Grants may support salaries, travel, equipment, and supplies as required to carry out design and implementation efforts. Restrictions or limitations are imposed against the use of funds for entertainment, foreign travel, general-purpose equipment, alterations and renovations, and other items not regularly required for the development of data systems. Grant funds shall be used to supplement and not supplant other State or local funds used for developing State data systems.
What are the requirements after being awarded this opportunity?
As required by Section 1512 of the American Recovery and Reinvestment Act of 2009. As required by Section 1512 of the American Recovery and Reinvestment Act of 2009 and as required by the Education Department General Administrative Regulations (EDGAR) for direct grant programs. Financial reports and program reports must be submitted as required by grant award terms and conditions. Grantees under this competition should anticipate having to report, at a minimum, at the end of each quarter on the amount of grant funds obligated and expended; all activities for which those funds were obligated and expended; the completion status of those activities; the estimated number of jobs created or retained by the project and those activities; and detailed information on any contracts awarded with grant funds. Staff also monitor drawdowns using agency financial reports. Annual performance reports are required. Staff also monitor drawdowns using agency financial reports. Reporting on performance measures is required.
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. All expenditures by state governments will be audited by the grantee or at the grantee's direction with reasonable frequency, usually once a year but not less then once every 2 years. The Secretary of Education, the Director of the Institute, and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access, for the purpose of audit and examinations, to all applicable records and to any other pertinent books, documents, papers, and records of the grantee.
Each grantee will keep intact, and accessible, records relating to the receipt and expenditure of Federal funds and the expenditures of the grantee's contribution to the cost of the project, if any. Records will normally be retained for 3 years after the date of the submission of the final expenditure report, or for grants that are reviewed annually, 3 years after the date of the award.
Other Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
Contact program office. See the following for information on how assistance is awarded/released: Assistance is awarded/released through electronic transfer.
Who do I contact about this opportunity?
Regional or Local Office
Headquarters Office
Tate Gould, Department of Education, IES, National Center for Education Statistics, Room 9023, 1900 K Street, N.W., Washington, District of Columbia 20006 Email: Phone: (202) 219-7080.
Website Address
Financial Information
Account Identification
(Project Grants) FY 09 $250,000,000; FY 10 $0; FY 11 $0 - No additonal obligations expected for FY 2010 or 2011.
Range and Average of Financial Assistance
Estimated range of new 2009 awards: $5,100,000 to $19,700,000 for the entire project period.
Regulations, Guidelines and Literature
This program is subject to the provisions of the Education Department General Administrative Regulations (EDGAR) in 34 CFR Parts 74, 77, 80, 81, 82, 84, 85, 86 (part 86 applies only to institutions of higher education), 97, 98, and 99. In addition 34 CFR part 75 is applicable, except for the provisions in 34 CFR 75.100, 75.101(b), 75.102, 75.103, 75.105, 75.109(a), 75.200, 75.201, 75.209, 75.210, 75.211, 75.217, 75.219, 75.220, 75.221, 75.222, and 75.230. For more information, see specific Request for Applications available on Institute website http//
Examples of Funded Projects
Not Applicable.


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