Grants to States

 

The Grants to States Program is the largest grant program run by IMLS; it provides funds to State Library Administrative Agencies (SLAAs) using a population-based formula. SLAAs may use federal funds to support statewide initiatives and services; they also may distribute the funds through subgrant competitions or cooperative agreements to public, academic, research, school, and special libraries in their state.

General information about this opportunity
Last Known Status
Active
Program Number
45.310
Federal Agency/Office
Institute of Museum and Library Services
Type(s) of Assistance Offered
A - Formula Grants
Program Accomplishments
Fiscal Year 2015 63 awards made in FY15.
Authorization
Museum and Library Services Act (20 USC CHAPTER 72).
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
State library administrative agencies located in one of the 50 states of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Commonwealth of the Northern Mariana Islands, the Republic of the Marshall Islands, the Federated States of Micronesia, and the Republic of Palau are eligible to submit five-year plans. For information about funding opportunities at the state level, contact the specific state library administrative agency. Section 9131 (b)(3)(C) of the Museum and Library Services Act directs that funds allotted based on the populations of the Republic of the Marshall Islands, the Federated States of Micronesia, and the Republic of Palau be used to award grants on a competitive basis taking into consideration recommendations from the Pacific Region Educational Laboratory in Hawaii. These three republics, along with the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Marianas, are eligible to compete for the grants.
Beneficiary Eligibility
State library agencies. Through activities and services provided, beneficiaries include users of libraries and information services.
Credentials/Documentation
2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. Environmental impact information is not required for this program. An environmental impact assessment is not required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 2 CFR Part 200 applies to this program. To qualify for grants, states must submit a five-year plan as defined in Section 9134 of the Act, for approval by the director of IMLS. The plan is submitted directly to the Institute of Museum and Library Services, Office of Library Services, Grants to States Program, 1800 M Street, NW, Ninth Floor, Washington, DC 20036-5802.
Award Procedure
Grants are awarded to state library administrative agencies.
Deadlines
Contact the headquarters or regional location, as appropriate for application deadlines
Approval/Disapproval Decision Time
A time has not been specified.
Appeals
Appeals may be made in writing to the Director of the Institute of Museum and Library Services.
Renewals
A new state plan is required every five years; the next one is due in 2017.
How are proposals selected?
See the IMLS website at www.imls.gov.
How may assistance be used?
To make grants to state library administrative agencies which shall expend funds, either directly or through subgrants, for: (1) expanding services for learning and access to information and educational resources in a variety of formats, in all types of libraries, for individuals of all ages in order to support such individuals’ needs for education, life-long learning, workforce development, and digital literacy skills; (2) establishing or enhancing electronic and other linkages and improved coordination among and between libraries and entities, for the purpose of improving the quality of and access to library and information services; (3) (A) providing training and professional development, including continuing education, to enhance the skills of the current library workforce and leadership, and advance the delivery of library and information services and; (B) enhancing efforts to recruit future professionals to the field of library and information services; (4) developing public and private partnerships with other agencies and community-based organizations; (5) targeting library services to individuals of diverse geographic, cultural, and socioeconomic backgrounds, to individuals with disabilities, and to individuals with limited functional literacy or information skills; (6) targeting library and information services to persons having difficulty using a library and to underserved urban and rural communities, including children (from birth through age 17) from families with incomes below the poverty line; (7) developing library services that provide all users access to information through local, State, regional, national, and international collaborations and networks; and (8) carrying out other activities consistent with the purposes set forth in section 9121 of the Museum and Library Services Act, as described in the State library administrative agency’s plan.
What are the requirements after being awarded this opportunity?
Reporting
Performance Reports: IMLS staff monitors state library administrative agencies' administration of the formula grants and conducts site visits to each state library administrative agency at least once during the five year plan period.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503
Records
Grant recipients will be required to maintain standard financial statements and project records.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching is voluntary. The federal share is 66 percent and the state matching requirement is 34 percent.

This program has MOE requirements, see funding agency for further details. Additional Information:
Length and Time Phasing of Assistance
All funds are awarded to each state on approval of its five-year plan. Funds must be expended by the end of the federal fiscal year of allotment as noted in grant award documentation. Direct payments for a specialized use upon request.
Who do I contact about this opportunity?
Regional or Local Office
None/Not specified.
Headquarters Office
Robin Dale
955 L'Enfant Plaza North, SW
Suite 4000
Washington, DC 20024 US
rdale@imls.gov
Phone: 202-653-4650
Website Address
http://www.imls.gov
Financial Information
Account Identification
59-0301-0-1-503
Obligations
(Formula Grants) FY 17 est $154,848,000.00; FY 15$154,848,000.00; FY 16 est $154,500,000.00;
Range and Average of Financial Assistance
The formula determining the assistance is based on population.
Regulations, Guidelines and Literature
See the IMLS website at www.imls.gov for the latest program data.
Examples of Funded Projects
Fiscal Year 2015 Visit the IMLS website at www.imls.gov to search awarded grants.
Fiscal Year 2016 Visit the IMLS website at www.imls.gov to search awarded grants.