State Damage Prevention Program Grants
To improve State Damage Prevention programs, which are intended to protect underground facilities from excavation damage.
General information about this opportunity
Last Known Status
Pipeline and Hazardous Materials Safety Administration, Department of Transportation
Type(s) of Assistance Offered
B - Project Grants
Fiscal Year 2016
No Current Data Available Fiscal Year 2016: From 2008-2016, PHMSA has awarded over $13.6 million to 39 state organizations. Work completed under these projects addresses each of the Nine Elements of an Effective Damage Prevention Program, though the work scope varied from state to state. In 2016, PHMSA made 17 awards with a total dollar value of $1,499,976.Fiscal Year 2017
Work completed under this grant program addresses each of the nine elements Enhanced communications between operators and excavators; Fostering support and partnership of all stakeholders; Operator’s use of performance measures for locators; Partnership in employee training; Partnership in public education; Defined role of enforcement agencies in resolving issues; Fair and consistent enforcement of the law; Use of technology to improve the locating process; Data analysis to continually improve the programFiscal Year 2018
Advancement of pipeline safety through the funding of state programs to protect underground pipeline facilities from excavation damage.
Pipeline Inspection, Protection, Enforcement, and Safety Act of 2006, Public Law 109-468, 49 U.S.C. 60134
Pipeline Safety, Regulatory Certainty, and Job Creation Act of 2011, Public Law 112-90
Protecting Our Infrastructure of Pipelines and Enhancing Safety Act of 2016, Public Law 114-183
Pipeline Safety Improvement Act of 2002, Public Law 107-355, 49 U.S.C. 60130
Who is eligible to apply/benefit from this assistance?
State (including U.S. Territory or possessions) authority designated by the Governor is eligible to apply for a grant as long an agency within the State (including U.S. Territory or possessions) has an annual Section 60105 (49 U.S.C.) certification or Section 60106 (49 U.S.C.) agreement in effect with PHMSA. If a State (including U.S. Territory or possessions) does not have a certification or agreement with PHMSA, then no State (including U.S. Territory or possessions) authority can receive a grant.
State Government, U.S. Territory and possessions would receive the ultimate benefit from this program.
A written application describing the status of the State Damage Prevention Program and plans for improvements.
What is the process for applying and being award this assistance?
Preapplication coordination is not applicable.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Detailed information for the application procedures is in the annual notice of funding opportunity announcement Also see: 2 CFR 200 at http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
A committee of pipeline damage prevention stakeholders will review and evaluate the grant applications. Grants will be awarded to applicants with the highest merit based on the evaluation criteria.
Approval/Disapproval Decision Time
120 days after application deadline.
How are proposals selected?
The State Damage Prevention grant application process is competitive. Applications will be evaluated against the selection criteria listed below as well as against each other. Submission of an application is not a guarantee of award. PHMSA may award a grant based on an application in its entirety, award only portions of a grant application, or not award an application at all. Each Application will be reviewed against the criteria listed below. The criteria are weighted as follows: Criterion 1. is most heavily weighted; criterion 2 is second most heavily weighted; criterion 3 is third most heavily weighted; criterion 4 is fourth most heavily weighted; criterion 5 is fifth most heavily weighted. An effective damage prevention program as stated in 49 U.S.C. SS60134 (b) includes one or more of the nine (9) elements below. Grant funding is available to assist state in aligning with one or more of these nine elements. The number of elements addressed in an application will not affect the evaluation of the application. Criterion 1. Relevance to the Nine Elements - This criterion will be used to evaluate proposed work under each element addressed on the application. This criterion will be used to evaluate proposed projects that: o Clearly link results to one or more of the nine elements. o Have merit for advancing implementation or continued support of one or more of the nine elements within the state. o Align with the meaning and intent of the nine elements as described in PHMSA's Damage Prevention Assistance Program (DPAP) Guide (available at http://primis.phmsa.dot.gov/comm/publications/DPAP-Guide-FirstEdition-20080911.pdf?nocache=6648). Proposed work under each element will be evaluated separately. Criterion 2. Costs, Results, and Schedule This criterion will be used to evaluate proposed work under each element addressed in the application. This criterion will be used to evaluate proposed projects that: o Will produce tangible results within the proposed project period. o Establish clear goals, objectives, milestones, and estimates of project costs. o Have deliverables that do not overlap with the deliverables of any other PHMSA grant award. o Use funds efficiently and effectively. Proposed work under each element will be evaluated separately. Criterion 3. State's Commitment to the Nine Elements - This criterion will be used to evaluate the applicant's description of existing damage prevention activities as they relate to the nine elements. This criterion will be used to evaluate applications that demonstrate the State has made substantial progress toward, or has clear and concrete plans for, implementing the nine elements. Criterion 4. - State's Commitment to Damage Prevention Program Effectiveness. This criterion will be used to evaluate the applicant's description of any legislative or regulatory actions (including studies, etc.) taken by the State within the past five (5) years pertaining to damage prevention program improvement. This criterion will be used to evaluate applications that demonstrate the State's commitment to ensuring lasting damage prevention program effectiveness and continuing improvement, including any legislative and/or regulatory actions taken within the past five years or other significant activities, such as efforts of study groups or task teams established to analyze the State's damage prevention program. Criterion 5. Past Performance. This criterion will be used to evaluate past performance of applicants who have received a PHMSA State Damage Prevention grant in the past. Past performance includes fulfillment of grant agreements in a timely manner and compliance with grant terms and conditions. Applicants who received funding previously for a project that is ongoing and are requesting grant funding for the continuation of that project should provide a summary of accomplishments and tasks completed during the previous grant period. The information provided should include measurable results and deliverables, and include any information about tasks that were not completed or other challenges encountered during the grant period. Evaluation of applications from applicants who have not received a PHMSA State Damage Prevention grant in the past will not be affected positively or negatively by this criterion.
How may assistance be used?
Personnel, equipment, and activities that are needed by the State authority to improve damage prevention programs.
What are the requirements after being awarded this opportunity?
Also see: 2 CFR 200 at http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
Grant recipient must maintain for a period of three years: (a) documentation supporting the cost incurred under the grant, and (b) information regarding any sub-awards made using grant funds.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.
Matching requirements are not applicable to this assistance listing.
MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
12 months from date of award. Funds are available (a) reimbursement for costs incurred, or (b) 50% at award, 50% after delivery of mid-year report.
Who do I contact about this opportunity?
Regional or Local Office
1200 New Jersey Avenue, S.E.
Washington, DC 20590 US
(Project Grants (Discretionary)) FY 18$1,497,888.00; FY 19 est $1,500,000.00; FY 20 Estimate Not Available FY 17$1,499,939.00; FY 16$1,499,976.00; -
Range and Average of Financial Assistance
The range is $0-$100,000.
Regulations, Guidelines and Literature
Pipeline Safety Regulations, 49 CFR 192.614, 49 CFR 192.616, 49 CFR 195.440, 49 CFR 195.442, 49 CFR 198.37, and 49 CFR 198.39 Individual copies of regulations may be requested from: Office of Pipeline Safety, Pipeline and Hazardous Material Safety Administration, Department of Transportation, 1200 New Jersey Avenue, SE East Building, 2nd Floor, Washington, DC 205901, Telephone: (202) 366-4595 Fax: (202) 366-4566. Also available on line at http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr195_main_02.tpl.
Examples of Funded Projects
Fiscal Year 2016
Refer to Link http://primis.phmsa.dot.gov/sdp/?nocache=2783&nocache=3193.Fiscal Year 2017
Projects to improve state damage prevention programs will be funded and are anticipated to include enforcement, education and outreach, and other safety programs. Past grant projects can be found at: http://primis.phmsa.dot.gov/sdp/?nocache=2783&nocache=3193.Fiscal Year 2018
For purchase an in-house (dedicated) server and develop a mobile application for the Excavation Center to promote effective excavation stakeholder communications. To support a damage prevention stakeholder conference to educate stakeholders. The project is to fund pipeline safety courses, provide 2019 licenses for the Learning Management System for 1,500 users, conduct statewide 811 public awareness campaigns, and prepare a mandated progress report for the Colorado State Legislature. (Elements 2, 4, 5, 7) To launch a pilot program exploring ways to add augmented reality images, or "experiences," to the ticket taking process. Within this pilot program, partnering utilities, excavators, and locators can create augmented reality experiences detailing information about excavation sites. (Elements 1-9)