Safety Data Improvement Program

 

050 Objectives:
The Federal Motor Carrier Safety Administration’s (FMCSA) objective is to fund State programs designed to improve the overall quality of commercial motor vehicle (CMV) data in accordance with the FMCSA State Safety Data Quality (SSDQ) measures, specifically to increase the timeliness, efficiency, accuracy and completeness of processes and systems related to the collection and analysis of large truck and bus crash and inspection data.

General information about this opportunity
Last Known Status
Active
Program Number
20.234
Federal Agency/Office
Agency: Department of Transportation
Office: Federal Motor Carrier Safety Administration (FMCSA)
Type(s) of Assistance Offered
Project Grants (Discretionary)
Program Accomplishments
Fiscal Year 2014: The FMCSA funded projects from States rated Red and Yellow on the SSDQ Map and that address a specific deficiency in the State’s ability to assure the accuracy, completeness and timeliness of CMV data reported to SAFETYNET, projects from States who describe projects that exhibit the greatest potential to improve performance within one or more SSDQ measures, including improving performance within a Green rating, and projects that from States that address specific deficiencies in the State’s ability to timely and fairly address DataQs system requests for data review and improve the overall quality of crash and inspection data reported by the States to FMCSA. Fiscal Year 2015: No Current Data Available Fiscal Year 2016: No Current Data Available
Authorization
Moving Ahead for Progress in the 21st Century, Public Law 112-141, 126 Stat. 405, 808.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
A State shall be eligible for a grant under this section in a fiscal year if the Secretary determines that the State has (1) conducted a comprehensive audit of its commercial motor vehicle safety data system within the preceding 2 years; (2) developed a plan that identifies and prioritizes its commercial motor vehicle safety data needs and goals; and (3) identified performance-based measures to determine progress toward those goals.

Eligible applicants include State Departments of Public Safety, Departments of Transportation, or State Law Enforcement Agencies in any of the several States of the United States, the District of Columbia, and the Commonwealth of Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State exclusive of local governments. The term does not include any public and Indian housing agency under United States Housing Act of 1937.
Beneficiary Eligibility
Any of the several States of the United States, the District of Columbia, the Commonwealth of Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State exclusive of local governments. The term does not include any public and Indian housing agency under United States Housing Act of 1937.
Credentials/Documentation
No Credentials or documentation are required. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants must register with Grants.gov to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the Grants.gov website.
Award Procedure
An evaluation panel will select award recipients based on an overall application score outlined in the application package, the potential for improvement of national Safety data collection and reporting rates, and the total funding available.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
If the statutory eligibility criteria are met and funds are available, discussion with potential grantees continues until the project plan is mutually acceptable.
Appeals
Appeals will be considered upon demonstration that the proposal meets SaDIP grant eligibility criteria and the State Safety Data Quality measures have been addressed.
Renewals
Renewals or request for extensions to the grant period of performance can be made through the FMCSA State Division Offices.
How are proposals selected?
The FMCSA considers the extent to which each application:

1. Addresses the program’s national priorities and demonstrates knowledge of the program and potential barriers to successfully meeting those priorities.
2. Defines specific, measureable, and feasible program goals and objectives.
3. Outlines activities and accompanying timelines to achieve the project’s goals.
4. Defines a plan to monitor the effective implementation of the strategies and plans to document the project outcomes.
5. Documents infrastructure and other organizational information to demonstrate an ability to perform the activities proposed
in the application.
6. Includes proposed costs that are allocable, allowable, reasonable, and necessary.
7. Addresses program-specific requirements established in the Notice of Funding Availability.
How may assistance be used?
The FMCSA may award grants to improve the overall quality of commercial motor vehicle (CMV) data, and specifically, to improve the timeliness, efficiency, accuracy, and completeness of State processes and systems used to collect, analyze, and report large truck and bus crash and inspection data. The FMCSA gives priority to proposals received from States rated yellow (fair) and red (poor) on the State Safety Data Quality Map, viewable here: http://ai.fmcsa.dot.gov/mapping/ssdq/. Examples of uses for funding may include, but are not limited to the following:
• Hiring staff to manage data quality improvement programs.
• Hiring staff to code and enter CMV safety performance data.
• Revising outdated crash report forms.
• Developing software to transfer data from the State repository to SAFETYNET.
• Purchasing software for field data collection and data transfer.
• Implementing data quality initiatives designed to support the Compliance, Safety, Accountability (CSA) intervention strategies.
• Improving the overall quality of FMCSA Motor Carrier Management Information System (MCMIS) census data. Specific restrictions placed upon the use of the assistance may include: assistance awarded to defray costs associated with the purchase of air cards, Wi-Fi connectivity, lease agreements for laptops or other mobile data devices, etc. may be limited to startup costs only. Interested applicants should note all proposed costs must be allocable, allowable, reasonable, and necessary. The Federal share of a grant under this section shall be 80 percent of the cost of the activities for which the grant is made.
What are the requirements after being awarded this opportunity?
Reporting
A quarterly activity report is to be filed with the FMCSA Division Office. A program evaluation report is to be filed with the FMCSA Division Office within 90 days upon completion of the grant program. No cash reports are required. No progress reports are required. Recipients are required to file a quarterly Federal Financial Report, SF-425 no later than 30 days following the end of the quarter being reported.. Review of reports and/or site visits.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. The Recipient agrees to obtain any other audits required by FMCSA. Project closeout will not alter the Recipient's audit responsibilities. Audit costs for Project administration and management are allowable under this Project to the extent authorized by OMB Circular 2 CFR 200. The Recipient agrees to permit FMCSA, the Secretary of Transportation and the Comptroller General of the United States, or their authorized representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Recipient and its contractors pertaining to the Project. The Recipient agrees to require each third party contractor whose contract award is not based on competitive bidding procedures as defined by the Secretary to permit the Secretary of Transportation and the Comptroller General of the United States, or their duly authorized representatives, to inspect all work, materials, payrolls, and other data and records involving that contract, and to audit the books, records, and accounts involving that contract as it affects the Project.
Records
The recipient shall retain records related to the approved project for the specified time periods as specified in the grant agreement and 2 CFR 200, as applicable. The recipient shall make available to FMCSA copies of all work developed in performance with the grant, including but not limited to software and data.
Other Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
Matching Requirements: Percent: 20.%. The Federal share of a grant under this section shall be 80 percent of the cost of approved eligible activities for which the grant is made; the State share of a grant under this section shall be 20 percent of the cost of the activities for which the grant is made.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
The initial grant period of performance is typically 18 months; grant program extensions are allowable by approval from FMCSA. See the following for information on how assistance is awarded/released: Reimbursement.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Refer to the FMCSA Field Office Roster at the FMCSA website for your FMCSA State Division Office (http://www.fmcsa.dot.gov/about/contact/offices/displayfieldroster.asp).
Headquarters Office
Julie Otto 1200 New Jersey Ave., SE, Washington, District of Columbia 20590 Email: julie.otto@dot.gov Phone: (202) 366-0710 Fax: (202) 366-7980
Website Address
http://www.fmcsa.dot.gov/safety-security/grants/grants.aspx
Financial Information
Account Identification
69-8055-0-7-401.
Obligations
(Salaries) FY 14 $3,000,000; FY 15 est $3,000,000; and FY 16 Estimate Not Available - This funding may be used to cover State salaries and expenses related to the State’s efforts toward continuous improvement of the quality of large truck and bus crash and inspection data.
Range and Average of Financial Assistance
Range $5,000 - $500,000; Average award $250,000.
Regulations, Guidelines and Literature
Section 4128 of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) established the SaDIP grant opportunity. The legislation provides discretionary funding for States to improve the quality of crash and inspection data for large trucks and buses reported by States to FMCSA, as described in 49 U.S.C. Section 31102. The funding is codified in 49 U.S.C. Section 31104. Interested applicants are encouraged to also review the Data Quality Module at Analysis & Information Online: http://ai.fmcsa.dot.gov/DataQuality/dataquality.asp
Examples of Funded Projects
Fiscal Year 2014: The FMCSA funded projects from States rated Red and Yellow on the SSDQ Map and that address a specific deficiency in the State’s ability to assure the accuracy, completeness and timeliness of CMV data reported to SAFETYNET, projects from States who describe projects that exhibit the greatest potential to improve performance within one or more SSDQ measures, including improving performance within a Green rating, and projects that from States that address specific deficiencies in the State’s ability to timely and fairly address DataQs system requests for data review and improve the overall quality of crash and inspection data reported by the States to FMCSA. Fiscal Year 2015: No Current Data Available Fiscal Year 2016: No Current Data Available

 


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