Pre-Disaster Mitigation

 

The objective of the program is to provide funding support to states, Indian tribal governments, territories, and communities for pre-disaster mitigation planning and projects primarily addressing natural hazards. This program promotes implementation of activities designed to reduce injuries, loss of life, and damage and destruction to property from natural hazards which is consistent with DHS QHSR Goal 5.1, “Mitigate Hazards” and links to Presidential Policy Directive (PPD-8) - National Preparedness, Security, Resilience, Prevention, Mitigation, Response, Protection, and Recovery.

General information about this opportunity
Last Known Status
Active
Program Number
97.047
Federal Agency/Office
Agency: Department of Homeland Security
Type(s) of Assistance Offered
PROJECT GRANTS
Program Accomplishments
Fiscal Year 2014: FEMA selected 284 PDM subapplications from 74 applicants: 179 planning and 53 projects and associated management costs for $63 Million. The disposition of each can be found at http://www.fema.gov/pdm-fy14-subapplication-status. Fiscal Year 2015: $127.5 Million in losses avoided based on the ratio of 3:1 for mitigation activities for PDM. Fiscal Year 2016: $120 Million in losses avoided based on the ratio of 3:1 for mitigation activities for PDM.
Authorization
Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 203, Public Law 93-288, 42 U.S.C 5133.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
State agencies, Indian Tribal governments, and local governments and communities are eligible to apply as subapplicants for assistance under the PDM program. All interested subapplicants must apply to the Applicant. Homeowners are not eligible to apply as subapplicants but may request their local jurisdiction to apply on their behalf.
Beneficiary Eligibility
State agencies, Indian Tribal governments, and local governments and communities are eligible to apply as subapplicants for assistance under the PDM program. All interested subapplicants must apply to the Applicant. Homeowners are not eligible to apply as subapplicants but may request their local jurisdiction to apply on their behalf.
Credentials/Documentation
Please see the HMA program guidance. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. An environmental impact statement is required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. The Notice of Funding Opportunity is posted on www.Grants.gov.
Award Procedure
Applications are reviewed by DHS/FEMA program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued. Applicants are responsible for distributing funds to sub-applicants.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
Please see the Notice of Funding Opportunity is posted on www.Grants.gov.
Appeals
Refer to HMA program guidance document.
Renewals
Not Applicable.
How are proposals selected?
Refer to the HMA program guidance.
How may assistance be used?
Mitigation Planning: Planning activities that develop state, Indian tribal, local, and university hazard mitigation plans that meet planning criteria outlined in 44 CFR Part 201 are eligible for the PDM program. Hazard mitigation planning activities must primarily focus on natural hazards but may also address hazards caused by manmade events. Either single or multi-jurisdictional hazard mitigation plans may be submitted for funding. Funding is restricted to a maximum of $400,000 Federal share per planning subapplication for a new plan. A maximum of $150,000 federal share may be requested for an update to an existing plan.

Mitigation Projects: Proposed multi-hazard mitigation projects must primarily focus on natural hazards. Hazard mitigation is any sustained action taken to reduce or eliminate long-term risk to people and property from natural hazards and their effects. Funding is restricted to a maximum of $3 million Federal share per project subapplication. Projects must meet all eligibility criteria including technical feasibility, cost-effectiveness; compliance with environmental and historic preservation laws and regulations and other program requirements. Please see the Hazard Mitigation Assistance (HMA) program guidance on the FEMA website for detailed information: http://www.fema.gov/media-library/assets/documents/103279.
What are the requirements after being awarded this opportunity?
Reporting
Recipients are required to submit quarterly financial and performance reports. Quarterly Performance Reports must include the progress of each subaward. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due 90 days after the expiration or termination of grant award. Recipients are required to submit quarterly financial reports. Quarterly Reports must include the expenditures of each subaward. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial reports are due 90 days after the expiration or termination of grant award. Recipients are required to submit quarterly performance reports. Quarterly Performance Reports must include the progress of each subaward. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final performance reports are due 90 days after the expiration or termination of grant award. Please refer to HMA program guidance for more information. Recipients are required to submit quarterly financial reports. Quarterly Reports must include the expenditures of each subaward. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due 90 days after the expiration or termination of grant award. Recipients are required to submit quarterly performance reports. Quarterly Performance Reports must include the progress of each subaward. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final performance reports are due 90 days after the expiration or termination of grant award. Please refer to HMA program guidance for more information.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records
Grant records shall be retained for a period of 3 years from the date the applicant’s project application is closed. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Title Robert T. Stafford Disaster Relief and Emergency Assistance Act, Chapter 42, Part 5133, Public Law 100-707.
Matching Requirements: In general, PDM funds may be used to pay up to 75 percent of the eligible activity costs. The applicant or subapplicant is responsible for the remaining 25 percent of eligible activity costs. PDM grants awarded to small impoverished communities may receive a Federal cost share of up to 90 percent of the total amount approved under the grant award to implement eligible approved activities in accordance with the Stafford Act. Refer to HMA program guidance for additional information.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Refer to the Notice of Funding Opportunity posted on www.Grants.gov for information on applicable Periods of Performance and Availability of Funds. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: Payment based on Project need.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. See Appendix IV of the Catalog for the list of addresses of Federal Emergency Management Agency Regional Offices.
Headquarters Office
Karen Helbrecht 1800 South Bell Street, Arlington, Virginia 20598-3015 Email: Karen.Helbrecht@fema.dhs.gov Phone: (202) 646-3358 Fax: (202) 646-2880
Website Address
http://www.fema.gov/pre-disaster-mitigation-grant-program
Financial Information
Account Identification
70-0508-0-1-402.
Obligations
(Project Grants) FY 14 $38,237,850; FY 15 est $42,500,000; and FY 16 est $40,000,000
Range and Average of Financial Assistance
No Data Available.
Regulations, Guidelines and Literature
Awards will be governed by Section 203 of the Stafford Act; the DHS FEMA Real Property Acquisition Regulations at 44 CFR Part 80; and the HMA program guidance.
Examples of Funded Projects
Fiscal Year 2014: Grants for mitigation planning as well as projects vary and include activities such as retrofitting structures to resist flood, wind, and earthquake damage; safe rooms; elevating structures above base flood levels; property acquisition and demolition or relocation for the creation of open space; and, minor flood reduction and drainage measures. Fiscal Year 2015: Grants for mitigation planning as well as projects vary and include activities such as retrofitting structures to resist flood, wind, and earthquake damage; safe rooms; elevating structures above base flood levels; property acquisition and demolition or relocation for the creation of open space; and, minor flood reduction and drainage measures. Fiscal Year 2016: No Data Available.

 


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