Port Security Grant Program

 

The Fiscal Year (FY) 2019 Port Security Grant Program (PSGP) is one of four grant programs that constitute DHS/FEMA?s focus on transportation infrastructure security activities. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by the Administration to help strengthen the Nation?s critical infrastructure against risks associated with potential terrorist attacks. The PSGP provides funds to state, local, and private sector partners to support increased port-wide risk management and protect critical surface transportation infrastructure from acts of terrorism, major disasters, and other emergencies. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, the PSGP supports the goal to Strengthen National Preparedness and Resilience. The 2018-2022 FEMA Strategic Plan creates a shared vision for the field of emergency management and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. The Port Security Grant Program supports the goal of Readying the Nation for Catastrophic Disasters. We invite all of our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient Nation. The objective of the FY 2019 PSGP is to provide funding to port authorities, facility operators, and state and local agencies for activities associated with implementing Area Maritime Security Plans (AMSPs), facility security plans, and other port-wide risk management efforts.

General information about this opportunity
Last Known Status
Active
Program Number
97.056
Federal Agency/Office
Federal Emergency Management Agency, Department of Homeland Security
Type(s) of Assistance Offered
B - Project Grants
Program Accomplishments
Fiscal Year 2016 The PSGP provided $100,000,000 for transportation infrastructure security activities to implement Area Maritime Transportation Security Plans (AMSPs) and facility security plans among port authorities, facility operators, and state and local government agencies required to provide port security services. The purpose of the FY 2016 PSGP is to competitively award grant funding to support increased port-wide risk management; enhance domain awareness; conduct training and exercises; expand of port recovery and resiliency capabilities; further capabilities to prevent, detect, respond to, and recover from attacks involving improvised explosive devices (IEDs) and other non-conventional weapons. These activities will assist ports in the implementation of the NPS by supporting the building, sustainment, and delivery of core capabilities essential to achieving the Goal of a secure and resilient Nation. The PSGP provided $100,000,000 for transportation infrastructure security activities to implement Area Maritime Transportation Security Plans (AMSPs) and facility security plans among port authorities, facility operators, and state and local government agencies required to provide port security services. The purpose of the FY 2016 PSGP is to competitively award grant funding to support increased port-wide risk management; enhance domain awareness; conduct training and exercises; expand of port recovery and resiliency capabilities; further capabilities to prevent, detect, respond to, and recover from attacks involving improvised explosive devices (IEDs) and other non-conventional weapons. These activities will assist ports in the implementation of the NPS by supporting the building, sustainment, and delivery of core capabilities essential to achieving the Goal of a secure and resilient Nation.
Fiscal Year 2019 It is expected that funds will be appropriated and allocated to the PSGP program to support increased port-wide risk management; enhance domain awareness; conduct training and exercises; expand of port recovery and resiliency capabilities; further capabilities to prevent, detect, respond to, and recover from attacks involving improvised explosive devices (IEDs) and other non-conventional weapons. These activities will assist ports in the implementation of the NPS by supporting the building, sustainment, and delivery of core capabilities essential to achieving the Goal of a secure and resilient Nation.
Fiscal Year 2020 It is expected that funds will be appropriated and allocated to this program.
Authorization
Maritime Transportation Security Act of 2002, Section 102, Public Law 107-295, 46 U.S.C. 70107
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Pursuant to the Maritime Transportation Security Act of 2002, as amended (MTSA), DHS established a risk-based grant program to support maritime security risk management. Funding is directed towards the implementation of AMSPs, Facility Security Plans (FSP), and Vessel Security Plans (VSPs) among port authorities, facility operators, and state and local government agencies that are required to provide port security services. In administering the grant program, national, economic, energy, and strategic defense concerns based upon the most current risk assessments available will be considered.
Beneficiary Eligibility
Critical national seaports and terminals.
Credentials/Documentation
Not applicable.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. An environmental impact statement is required for this listing. An environmental impact assessment is required for this listing.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applying for an award under this program is a multi-step process. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Failure to comply with any of the required steps before the deadline for submitting the application may disqualify the application from funding. The steps involved in applying for an award under this program are: 1. Applying for, updating, or verifying their Data Universal Numbering System (DUNS) Number and Employer ID Number (EIN); 2. Updating or verifying their System for Award Management (SAM) Registration; 3. Establishing an Authorized Organizational Representative (AOR) in Grants.gov; 4. Submitting an initial application in Grants.gov; and 5. Submitting the final application in the ND Grants system.
Award Procedure
FY 2019 PSGP applications will be evaluated through a three-part review and selection process that encompasses: 1) an Initial Screening; 2) a Field Review; and 3) a National Review. During the Initial Screening and Field Review, applications are evaluated for eligibility, completeness, adherence to programmatic guidelines, and the anticipated effectiveness of investments being proposed. Failure to note the required cost match on the SF-424 and detailed budget worksheet at time of application will result in an application being deemed ineligible. Following the Field Review, a National Review will identify a ranked list of eligible projects from across all eligible Port Areas. Grant projects must be both 1) feasible and effective at reducing the risks for which the project was designed and 2) able to be fully completed within the thirty-six (36) month period of performance. Information that would assist in the feasibility and effectiveness determination includes the following: o Scope of work (purpose and objectives of the project, identification of what is being protected); o Desired outcomes, including expected long-term impact where applicable; o Summary of status of planning and design accomplished to date (e.g., included in a capital improvement plan); o Project schedule; and o PSGP priorities (weighted equally) found in the Preparedness Grants Manual. Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices. 1) Initial Screening DHS/FEMA will conduct an initial screening of all FY 2019 PSGP applications to verify applicant eligibility and to ensure each application is complete. All eligible and complete applications will be provided to the applicable USCG COTP for further consideration as part of the Field Review. DHS/FEMA staff will review the following during the initial screening: o Initial application was submitted into Grants.gov; o Application was submitted into ND Grants; o Applicant was associated with an organization within ND Grants; o Applicant submitted all required assurances and standard forms; o Application included an IJ; o Application included a detailed budget worksheet; and o Application is labeled as SSI. DHS/FEMA will use the information provided in the application as well as any supporting documentation to determine the feasibility and effectiveness of the grant project. Failure to note the required cost match on the detailed budget worksheet at time of application will result in an application being deemed ineligible. Incomplete applications will not be processed for further review and will not be considered for funding. 2) Field Review The Field Review will be led by the applicable USCG COTP in coordination with the Gateway Directors of the U.S. Department of Transportation's (DOT) Maritime Administration (MARAD) and appropriate personnel from the AMSC or AMSC Regional Subcommittee (where established), including owner/operators of MTSA-regulated facilities and vessels as well as federal, state, and local agencies, as identified by the USCG COTP. AMSC members representing state and local agencies should coordinate the field review results with the applicable State Administrative Agency (SAA) and State Homeland Security Advisor (HSA) to support coordination of proposed maritime security projects with the state and urban area homeland security strategies as well as other applicable state and local security plans. Although coordination with the applicable SAA is not required during the Field Review, periodic coordination throughout the year is encouraged. The Field Review for all Port Areas occurs immediately following the Initial Screening by DHS/FEMA staff. During the Field Review, each project is scored for compliance with the application review criteria outlined above. The project scores help determine project rank within each Port Area. The USCG COTPs then provide DHS/FEMA with a prioritized list of maritime security projects recommended for funding within each Port Area based on these scoring results. 3) National Review Following the USCG COTP-led Field Review, a National Review, led by DHS/FEMA, will convene. The National Review encompasses 1) a review by a panel of subject-matter experts (SMEs) from DHS/FEMA and other federal partners that validates the USCG COTP-led Field Review results and identifies projects to receive an additional 10 percent score increase for addressing the National Priorities; and 2) a detailed administrative/financial review of applications recommended for funding. As part of the National Review, the SME panel will have the ability to recommend partial funding for individual projects and eliminate others that are determined to be duplicative or require a sustained federal commitment to fully realize the intended risk mitigation. In addition, the SME panel will validate proposed project costs. Decisions to reduce requested funding amounts or eliminate requested items deemed inappropriate under the scope of the FY 2019 PSGP will take into consideration the ability of the revised project to address the intended PSGP priorities and whether it will achieve the intended risk mitigation goal. Historically, the PSGP has placed a high priority on providing full project funding rather than partial funding. Elements of the application considered during the National Review include the following as specified within this NOFO: o Eligibility of an applicant; o Allowable costs; o Required cost share; and o Alignment with program priorities Independent of the Field and National Reviews, a risk score will also be calculated for each Port Area in which an eligible entity applies for funding under PSGP. A port area risk score will be calculated based on the relative threat, vulnerability, and consequences from acts of terrorism. The risk methodology used to calculate this score is focused on three elements: o Threat - likelihood of an attack being attempted by an adversary; o Vulnerability - likelihood that an attack is successful, given that it is attempted; and o Consequence - effect of an event, incident, or occurrence. The risk methodology determines the relative risk of terrorism faced by a given Port Area, considering the potential risk of terrorism to people, critical infrastructure, economic security, and national security missions. The analysis includes threats from domestic violent extremists, international terrorist groups, and individuals inspired by terrorists abroad. A risk and effectiveness prioritization will then be applied to the SME panel's recommended list of projects for each port area. This analysis considers the following factors to produce a comprehensive national priority ranking of port security proposals: o Relationship of the project to one or more of the national port security priorities; o Relationship of the project to the local port security priorities; o Risk level of the Port Area in which the project would be located; o Those port areas that have a measurable risk of at least 1 percent of the overall maritime security risk based on the comprehensive DHS/FEMA risk methodology would be prioritized above those with less than 1 percent of the overall risk; o To ensure that the most effective projects are funded, the risk and effectiveness prioritization could be limited by Port Area, based on the Port Area's relative risk score; and o Effectiveness and feasibility of the project to be completed in support of the priorities highlighted above during the period of performance. Projects recommended for funding will also receive a detailed administrative/financial review to ensure compliance with all program requirements. As a part of this, applications will be reviewed to ensure there are no ineligible costs, there is an appropriate nexus to maritime security, etc. FEMA may place a risk-based funding cap on port areas to ensure a wide distribution of program funds among multiple port areas. This will ensure that minimally effective projects in the highest risk port areas are not funded ahead of highly effective projects in lower risk port areas; however, this does not guarantee that port areas with minimal risk scores will receive funding. All funding recommendations will be provided to the inter-agency partners for concurrence. All final funding determinations will then be made by the Secretary of Homeland Security, who retains the discretion to consider other factors and information in addition to DHS/FEMA's funding recommendations.
Deadlines
April 12, 2019 to May 29, 2019 All applications must be received by the established deadline. The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of the full application. In general, DHS/FEMA will not review applications that are received after the deadline or consider them for funding. DHS/FEMA may extend the application deadline on request for an applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include ongoing technical problems outside of the applicant's control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. Applicants experiencing technical issues must notify the respective FEMA Headquarters (HQ) Program Analyst prior to the application deadline. Applicants should contact the Centralized Scheduling and Information Desk (CSID) for FEMA HQ Program Analyst contact information. CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid@fema.gov, Monday through Friday, 9:00 a.m. - 5:00 p.m. ET.
Approval/Disapproval Decision Time
Not applicable.
Appeals
Not applicable.
Renewals
Not applicable.
How are proposals selected?
The PSGP uses a risk-based methodology for making funding decisions whereby each Port Area's relative threat, vulnerability, and consequences from acts of terrorism are considered. This approach helps ensure that program funding is directed toward those Port Areas that present the highest risks in support of the National Preparedness Goal (the Goal) of a secure and resilient Nation. Please refer to the Preparedness Grants Manual for further information on the Goal. The PSGP will only fund those eligible projects that close or mitigate maritime security risk vulnerabilities gaps as identified in the applicable AMSP, FSP, VSP, and/or Port-wide Risk Management Plan (PRMP). Projects that enhance business continuity and resumption of trade within a Port Area will also be considered for funding. FY 2019 PSGP applications will be evaluated through a three-part review and selection process that encompasses: 1) an Initial Screening; 2) a Field Review; and 3) a National Review. There are five core PSGP scoring criteria applied in each step of this process: 1) Projects that support development and sustainment of the core capabilities in the Goal and align to PSGP-specific priorities identified in the Preparedness Grants Manual. o PSGP priorities are ranked and weighted based on alignment with Core Capabilities (CC) across the five mission areas of the Goal. Each IJ will be given a score based on how well it addresses each of the PSGP priorities. A composite score is given to each project to determine Port Area prioritized ranking of all reviewed projects based on composite scores. The following scale point shall be used: 0=None; 1=Minimal; 3=Moderate; 9=Significant/Gap Filled 2) Projects that address priorities outlined in the applicable AMTSP, FSP, and/or VSP, as mandated under the MTSA and/or in an applicable PRMP. o AMSP priorities are the top three Transportation Security Incidents (TSIs) (as defined in 46 U.S.C. SS 70101(6)) ranked and correspondingly weighted. Each IJ will be given a score (using the same scale as the National Priorities module) based on how well it addresses one or more TSIs within the context of the five mission areas of the Goal: Prevention, Protection, Mitigation, Response, and Recovery. The following scale shall be used: 0=None; 1=Minimal; 3=Moderate; 9=Significant/Gap Filled 3) Projects that address additional maritime security priorities based on the USCG COTP's expertise and experience within the specific Port Area. 4) Projects that are eligible and feasible, based on the available period of performance. In addition, a recipient's past performance demonstrating competent stewardship of Federal funds may influence funding decisions. o IJs should justify the scope, breadth, and cost of a project, as well as a timeline for completing the project as required within this NOFO. Projects failing to demonstrate these minimum funding considerations may be denied funding. The following scale shall be used: 0=No Funding Recommended; 1=Funding Recommended 5) Projects submitted by a public sector applicant or projects otherwise certified by the USCG COTP as having a port-wide benefit (please see the Preparedness Grants Manual as well as the cost match section of this NOFO for further information regarding what constitutes a port-wide benefit) will have their final scores increased by a multiplier of 10 percent.
How may assistance be used?
The FY 2010 PSGP is one of the Department’s FY 2019 grant programs that directly support maritime transportation infrastructure security activities. PSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the Nation’s critical infrastructure against risks associated with potential terrorist attacks. The vast majority of U.S. maritime critical infrastructure is owned and/or operated by State, local, and private sector maritime industry partners. PSGP funds available to these entities are intended to improve port-wide maritime security risk management; enhance maritime domain awareness; support maritime security training and exercises; and to maintain or reestablish maritime security mitigation protocols that support port recovery and resiliency capabilities. PSGP investments must address U.S. Coast Guard identified vulnerabilities in port security and support the prevention, detection, response, and/or recovery from attacks involving improvised explosive devices (IED) and other non-conventional weapons.
What are the requirements after being awarded this opportunity?
Reporting
Performance Reports: Grant recipients will be monitored on an annual and as needed basis by recipients will be monitored on an annual and as needed basis by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk-based review or on-site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed.
Auditing
Not applicable.
Records
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching is voluntary. Other The FY 2019 PSGP has a cost share requirement. The non-Federal entity contribution can be cash or third-party in-kind, with the exception of construction activities, which must be a cash-match (hard). All applicants will be required to commit to the cost share requirement at the time of application. All public sector and non-governmental, nonprofit PSGP award recipients—meaning recipients other than private, for-profit entities—must provide a non-Federal entity contribution supporting 25 percent (25%) of the total of all project costs. The non-Federal entity contribution should be specifically identified for each proposed project. The non-Federal contribution, whether cash or third-party in-kind, has the same eligibility requirements as the Federal share (e.g. operational costs for routine patrol are ineligible; operational costs for overtime to conduct an approved exercise may be eligible as part of the investment justification) and must be justified as part of the project within the investment justification. For example, if the Federal award for a public sector recipient requires a 25 percent (25%) cost share and the total project cost is $100,000, then: • Federal share is 75 percent of $100,000 = $75,000 • Recipient cost share is 25 percent of $100,000 = $25,000 Private, for-profit PSGP award recipients must provide a non-Federal entity contribution supporting 50 percent (50%) of the total of all project costs. The non-Federal entity contribution should be specifically identified for each proposed project. The non-Federal contribution, whether cash or third party in-kind, has the same eligibility requirements as the Federal share (e.g. operational costs for routine patrol are ineligible, and operational costs for overtime to conduct an approved exercise may be eligible as part of the investment justification) and must be justified as part of the project within the investment justification. For example, if the Federal award for a public sector recipient requires a 50 percent (50%) cost share and the total project cost is $100,000, then: • Federal share is 50 percent of $100,000 = $50,000 • Recipient cost share is 50 percent of $100,000 = $50,000 Exceptions to the cost match requirement may apply. For example, the cost share requirements for projects that have a port-wide benefit need only to be funded at the public sector matching fund level of 25 percent. These projects must be certified by the COTP as having a port-wide benefit. Matching requirements are voluntary. MOE requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
The period of performance is 36 months. For more information, refer to the FY 2019 PSGP Notice of Funding Opportunity (NOFO). Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. Grantees must accept their grant awards no later than 90 days from the award date. The grantee shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a written notice of intent to decline. Funds will remain on hold until the grantee accepts the award through official correspondence (e.g., written, electronic signature, signed letter or fax to GPD) and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds. Method of awarding/releasing assistance: Grantees must accept their grant awards no later than 90 days from the award date. The grantee shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a written notice of intent to decline. Funds will remain on hold until the grantee accepts the award through official correspondence (e.g., written, electronic signature, signed letter or fax to GPD) and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds.
Who do I contact about this opportunity?
Regional or Local Office
None/Not specified.
Headquarters Office
Department of Homeland Security, Federal Emergency Management Agency (FEMA)
400 C Street SW
Washington, DC 20523 US
askcsid@dhs.gov
Phone: 18003686498
Website Address
http://www.fema.gov/government/grant/index.shtm
Financial Information
Account Identification
70-0560-0-1-402
Obligations
(Project Grants) FY 18$100,000,000.00; FY 19 est $100,000,000.00; FY 20 est $100,000,000.00; -
Range and Average of Financial Assistance
Not applicable/available.
Regulations, Guidelines and Literature
The FY 2019 Port Security Grant Program Notice of Funding Opportunity.
Examples of Funded Projects
Not applicable.

 


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