Performance Based Contract Administrator Program


The purpose of HUD?s PBCA program is to implement the policy of the United States, as established in section 2 of the 1937 Act, of assisting States and their political subdivisions (e.g., PHAs) for aiding lower income families in obtaining a decent place to live and of promoting economically mixed housing, assistance payments may be made with respect to existing housing in accordance with the provisions of the above reference section. The PBCA program furthers these policies by effectuating authority explicitly under section 8(b)(1) of the 1937 Act for HUD to enter into ACCs with PHAs for the administration of Section 8 HAP contracts. For the project-based subprograms authorized under Section 8, the 1937 Act authorizes HUD to enter into an ACC with a PHA, as defined in section 3(b)(6)(A) of the 1937 Act. The ACC is the contractual mechanism to support the PHA?s public purpose in making assistance payments to Section 8 project owners. This program will provide assistance to PHAs for the administration of Project-Based Section 8 program within a State. The objective is to have a contract administrator for all states.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Office of Housing-Federal Housing Commissioner, Department of Housing and Urban Development
Type(s) of Assistance Offered
C - Direct Payments For Specified Use; Z - Salaries and Expenses
Program Accomplishments
Not applicable.
United States Housing Act of 1937, Section 8b1,3b6A
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
HUD will accept applications to provide contract administration services for the 42 "States," which are listed in Appendix A of the program Notice of Funding Availability (NOFA). State is defined in the ACC as one of the fifty United States, the District of Columbia, the United States Virgin Islands, or the Commonwealth of Puerto Rico. Please note that there have been 11 PHAs selected for PBCAs in a previous competition. HUD has already entered into an ACC with those PHAs. Entities applying to serve as PBCA in more than one State must submit a separate application for each State for which it applies. See program NOFA for more information. HUD may enter into an ACC for the administration of a project-based Section 8 HAP contract with a legal entity that qualifies as a "public housing authority" as defined under section 3(b)(6)(a) of the Housing Act of 1937.
Beneficiary Eligibility
Families currently receiving assistance as long as their income does not exceed 80 percent of area median income adjusted for family size.
The entity that has entered the ACC with HUD must certify that it is a PHA as required by Federal law, and that it has jurisdiction and authority to carry out Section 8 contract administration services in the agreed service area in accordance with the ACC.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. Environmental impact information is not required for this program. An environmental impact assessment is not required for this listing. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. HUD publishes a Notice of Funding Availability (NOFA) to solicit applications from PHAs to administer project-based Section 8 HAP contracts as PBCAs. Applications are submitted through the federal portal for finding and applying for funding opportunities for competitive programs.
Award Procedure
Awards will be made to applicants that meet the funding criteria in the Notice of Funding Availability.
Contact the headquarters or regional location, as appropriate for application deadlines
Approval/Disapproval Decision Time
From 60 to 90 days. Approval of the PBCA shall be given after applications have been validated and reviewed and ACC awards have been determined, about 2 to 3 months after application period closes. Deadline will be published in program NOFA.
Not applicable.
Contract term and renewal options for administration of project-based Section 8 HAP under the PBCA program shall be specified in the Notice of Funding Availability and incorporated into the grantee ACC. Continuation awards will be determined by performance.
How are proposals selected?
See program NOFA Notice of Funding Availability for details.
How may assistance be used?
HUD is authorized to enter into an annual assistance contract (ACC) with a PHA for the administration of Section 8 housing assistance payment (HAP) contracts through the Performance-Based Contract Administrator (PBCA) program. Under the ACC, the PHA will provide ongoing contract administration services for units receiving project-based Section 8 housing assistance.
What are the requirements after being awarded this opportunity?
Performance Reports: Annual management and occupancy review. Monthly, quarterly and an annual report to HUD. The owner must submit to HUD within 60 days after the end of each fiscal year of the project, financial statements for the project audited by an Independent Public Accountant and other statements as to project operation, financial conditions and occupancy.
The owner must permit HUD to review and audit the management and maintenance of the project at any time to assure the owner is meeting its obligation to maintain the units and related facilities in decent, safe, and sanitary condition.
All program records must be kept by the PBCA for three years. During the three-year period, the PBCA can maintain the storage of the records as they determine to be appropriate, i.e. on site or in a storage area. The three-year period is consistent with the archiving requirements according to HUD Handbook 4350.5, Contract Administration, for non-performance based ACC. During the three-year period, HUD reserves the right to request documents that the PBCA may have available and which HUD determines to be critical to retain by HUD. Section 12 of the PB-ACC provides general guidelines for the maintenance of program records. The owner must reexamine the income and composition of all families at least once each year and prepare and furnish other information required under the Section 8 contract.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
Awards are renewal on an annual basis. Funds are disbursed at amend rents and contract renewals anniversary dates. Based on performance there are monthly fees.
Who do I contact about this opportunity?
Regional or Local Office
Persons may contact local field offices listed on
Headquarters Office
Deborah Lear
451 7th Street SW
Washington, DC 20410. US
Phone: (202) 402-2768.
Website Address
Financial Information
Account Identification
(Salaries and Expenses) FY 16 est $338,000,000.00; FY 17 est $295,000,000.00; FY 15$273,000,000.00;
Range and Average of Financial Assistance
estimated $20 million per month for entire program.
Regulations, Guidelines and Literature
24 CFR 886 Section 8 Housing Assistance Payments Program - Special Allocations. 24 CFR 880 - Section 8 Housing Assistance Payments Program for New Construction; 24 CFR 881 - Section 8 Housing Assistance Payments Program for Substantial Rehabilitation; 24 CFR 883 - Section Housing Assistance State Housing Agencies; 24 CFR 884 - Section 8 Housing Assistance Payments Program for New Construction Set Aside for Section 515 Rural Rental Housing Projects; 24 CFR 891 Subpart E - Loans for Housing for the Elderly or Persons with Disabilities; HUD Section 8 Renewal Policy Guide (1/15/08).
Examples of Funded Projects
Not applicable.


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