Performance and Registration Information Systems Management

 

This program links Federal Motor Carrier Safety information systems with State commercial vehicle registration systems and enables a State to (1) determine the safety fitness of a motor carrier or registrant when applying for registration or while the registration is in effect; and (2) deny, suspend, or revoke the registration of a motor carrier or registrant that has been issued an Out-of-Service (OOS) order by the FMCSA. The PRISM grant program has been consolidated into the Motor Carrier Safety Assistance Program (MCSAP) and High Priority grant programs due to changes in FMCSA?s authorization under the Fixing America?s Surface Transportation Act (Pub. L. No. ? 114-94, ?? 5101(a) and 5101(c) (2015), 49 U.S.C. ?? 31102(a)-(k), 31104 (2016), as amended). Awards are no longer being made under this CFDA; however, pre-existing grants will remain active until project completion and/or period of performance on the individual grant agreements expire. For more information on these changes, visit FMCSA CFDA number 20.218.

General information about this opportunity
Last Known Status
Active
Program Number
20.231
Federal Agency/Office
Federal Motor Carrier Safety, Department of Transportation
Type(s) of Assistance Offered
B - Project Grants
Program Accomplishments
Not applicable.
Authorization
Moving Ahead for Progress in the 21st Century, Section 32602, 32603(c), Public Law 112-141, 49 U.S.C. 405, 807 (2012)
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
The FMCSA may award these grants to the agencies of States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, and the U.S. Virgin Islands. According to 49 U.S.C. 31106(d), FMCSA may use PRISM to fund "other Federal departments, agencies, and instrumentalities, or by making grants to, and entering into contracts and cooperative agreements with, States, local governments, associations, institutions, corporations, and other persons."
Beneficiary Eligibility
Eligible applicants include State agencies located in one of the fifty States, the District of Columbia, Puerto Rico, Northern Mariana Islands, American Samoa, Guam, and the U.S. Virgin Islands. Applicants must work on highway traffic safety activities and must demonstrate a capacity to work with highway traffic safety stakeholders.
Credentials/Documentation
Not applicable.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. As stated in Section 13 of the FMCSA Financial Assistance General Provisions and Assurances, upon execution of the grant agreement recipients agree to comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§ 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205).
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants must register with Grants.gov to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the Grants.gov website.
Award Procedure
The amount of the PRISM grant funding allocated to a qualifying State will be determined by the Federal Motor Carrier Safety Administration (FMCSA) based on the assessed needs of the State, the eligibility of the State, and the availability of funds. Once the State's PRISM Implementation Plan has been approved, the grant will be awarded and the State will be required to sign a grant agreement with FMCSA.
Deadlines
Contact the headquarters or regional location, as appropriate for application deadlines
Approval/Disapproval Decision Time
90-120 days of the submission deadline (subject to availability of funds) or as soon thereafter as administratively practicable.
Appeals
Not applicable.
Renewals
The funds are available for expenditure as stipulated in the grant agreement and the terms and conditions.
How are proposals selected?
The applicant must submit a State PRISM Implementation Plan specifying how the State will meet the program requirements, timeframes for completion, and associated costs of the program.
How may assistance be used?
Financial assistance to States for the implementation of the PRISM program to (A) comply with the program requirements and technical and operational standards; (B) possess or seek the authority to t impose sanctions relating to commercial motor vehicle registration on the basis of a Federal safety fitness determination; and (C) establish and implement a process to cancel the motor vehicle registration and seize the registration plates of a vehicle when an employer is found liable under section 31310 (i)(2)(C) for knowingly allowing or requiring an employee to operate such a commercial motor vehicle in violation of an out-of-service order.
What are the requirements after being awarded this opportunity?
Reporting
Performance Reports: Performance monitoring reports are submitted in the form of status reports.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. The Recipient agrees to obtain any other audits required by FMCSA. Project closeout will not alter the Recipient's audit responsibilities. Audit costs for Project administration and management are allowable under this Project to the extent authorized by 2 CFR 200. The Recipient agrees to permit FMCSA, the Secretary of Transportation and the Comptroller General of the United States, or their authorized representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Recipient and its contractors pertaining to the Project. The Recipient agrees to require each third-party contractor whose contract award is not based on competitive bidding procedures as defined by the Secretary to permit the Secretary of Transportation and the Comptroller General of the United States, or their duly authorized representatives, to inspect all work, materials, payrolls, and other data and records involving that contract, and to audit the books, records, and accounts involving that contract as it affects the Project.
Records
The recipient shall retain records related to the approved project for the annotated time periods as specified in the grant agreement and 2 CFR 200, as applicable. The recipient shall make available to FMCSA copies of all work developed in performance with the grant, including but not limited to software and data.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
The initial grant period of performance is typically 36 months; grant program extensions are allowable with FMCSA’s approval. Reimbursement
Who do I contact about this opportunity?
Regional or Local Office
State Division Offices of the FMCSA are listed at www.fmcsa.dot.gov
Headquarters Office
Lisa Ensley
1200 New Jersey Ave., SE
W66-443
Washington, DC 20590 US
lisa.ensley@dot.gov
Phone: 202-366-1736
Website Address
http://www.fmcsa.dot.gov/safety-security/prism/prism.htm
Financial Information
Account Identification
69-8158-0-7-401
Obligations
(Project Grants) FY 18$0.00; FY 19 est $0.00; FY 20 est $0.00; FY 16$5,000,000.00; FY 17 est $0.00; - Awards are no longer being made under this CFDA; however, pre-existing grants will remain active until project completion and/or period of performance on the individual grant agreements expires.
Range and Average of Financial Assistance
Awards can range from $100,000.00 to $750,000.00
Regulations, Guidelines and Literature
The PRISM Implementation Guide, Procedures Manual, System Specifications, State Training Materials, and other useful information may be obtained from the PRISM website specified below. Performance and Registration Information Systems Management (PRISM) grants funding authorization was part of the contract authority for information systems codified at 49 U.S.C. 31107.
Examples of Funded Projects
Fiscal Year 2016 18 Grants were awarded for a total of $5,000,000. Under this grant program, three additional states joined the PRISM program to modify their license plates registration systems to begin suspending, revoking, and denying license plates to carriers who have been suspended due to Federal OOS orders.
Fiscal Year 2017 No grants were issued under this grant program
Fiscal Year 2018 No grants were issued under this grant program
Fiscal Year 2019 No grants were issued under this grant program

 



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