Performance and Registration Information Systems Management

 

This program links Federal Motor Carrier Safety information systems with State commercial vehicle registration and licensing systems and enables a State to (1) determine the safety fitness of a motor carrier or registrant when licensing or registering the applicant of motor carrier or while the license or registration is in effect; and (2) deny, suspend, or revoke the commercial motor vehicle registrations of a motor carrier or registrant that has been issued an operation out-of-service order by the Federal Motor Carrier Safety Administration (FMCSA).

General information about this opportunity
Last Known Status
Active
Program Number
20.231
Federal Agency/Office
Agency: Department of Transportation
Office: Federal Motor Carrier Safety Administration (FMCSA)
Type(s) of Assistance Offered
Project Grants
Program Accomplishments
Fiscal Year 2014: The FMCSA provided PRISM funds to link State commercial motor vehicle registration and licensing systems with Federal motor carrier safety information systems. This connection enables a State to determine if a motor carrier or registrant has been ordered to cease interstate operations by FMCSA when that carrier or registrant applies for or renews vehicle registration, or while the registration is in effect and enables the State to take action on that information. Law enforcement activities are funded by PRISM grants as an enhancement to track and improve safety performance of carriers with demonstrated poor safety performance. Fiscal Year 2015: No Current Data Available Fiscal Year 2016: No Current Data Available
Authorization
Moving Ahead for Progress in the 21st Century, Section 32602, 32603(c), Public Law 112-141, 49 U.S.C 405, 807 (2012).
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
The FMCSA may award these grants to the agencies of States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, and the U.S. Virgin Islands.

According to 49 U.S.C. 31106(d), FMCSA may use PRISM to fund “other Federal departments, agencies, and instrumentalities, or by making grants to, and entering into contracts and cooperative agreements with, States, local governments, associations, institutions, corporations, and other persons.".
Beneficiary Eligibility
Eligible applicants include State agencies located in one of the fifty States, the District of Columbia, Puerto Rico, Northern Mariana Islands, American Samoa, Guam, and the U.S. Virgin Islands. Applicants must work on highway traffic safety activities and must demonstrate a capacity to work with highway traffic safety stakeholders.
Credentials/Documentation
No Credentials or documentation are required. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
As stated in Section 13 of the FMCSA Financial Assistance General Provisions and Assurances, upon execution of the grant agreement recipients agree to comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§ 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Applicants must register with Grants.gov to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the Grants.gov website.
Award Procedure
The amount of the PRISM grant funding allocated to a qualifying State will be determined by the Federal Motor Carrier Safety Administration (FMCSA) based on the assessed needs of the State, the eligibility of the State, and the availability of funds. Once the State's PRISM Implementation Plan has been approved, the grant will be awarded and the State will be required to sign a grant agreement with FMCSA.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
90-120 days of the submission deadline (subject to availability of funds) or as soon thereafter as administratively practicable.
Appeals
Not Applicable.
Renewals
The funds are available for expenditure as stipulated in the grant agreement and the terms and conditions.
How are proposals selected?
The applicant must submit a State PRISM Implementation Plan specifying how the State will meet the program requirements, timeframes for completion, and associated costs of the program.
How may assistance be used?
Financial assistance to States for the implementation of the PRISM program to (A) comply with the uniform policies, procedures, and technical and operational standards; (B) possess or seek the authority to possess for a time period no longer than determined reasonable by the Secretary, to impose sanctions relating to commercial motor vehicle registration on the basis of a Federal safety fitness determination; and (C) establish and implement a process to cancel the motor vehicle registration and seize the registration plates of a vehicle when an employer is found liable under section 31310 (i)(2)(C) for knowingly allowing or requiring an employee to operate such a commercial motor vehicle in violation of an out-of-service order. Financial assistance to States for the implementation of the PRISM program to (A) comply with the uniform policies, procedures, and technical and operational standards; (B) possess or seek the authority to possess for a time period no longer than determined reasonable by the Secretary, to impose sanctions relating to commercial motor vehicle registration on the basis of a Federal safety fitness determination; and (C) establish and implement a process to cancel the motor vehicle registration and seize the registration plates of a vehicle when an employer is found liable under section 31310 (i)(2)(C) for knowingly allowing or requiring an employee to operate such a commercial motor vehicle in violation of an out-of-service order. PRISM grants are 100 percent federally funded and require no State matching of funds.
What are the requirements after being awarded this opportunity?
Reporting
Reporting requirements for PRISM recipients are outlined in the grant agreement terms and conditions and consists of quarterly performance progress status and financial reports no later than 30 days following the end of the quarter being reported. Progress Reports include the Performance Progress Report Coversheet (SF-PPR), together with SF-PPR-B_PRISM attachment. Financial Reporting requirements include quarterly submission of the Federal Financial Report (SF-FFR, also known as the SF-425) and at least quarterly submission of the Request of reimbursement form (SF-270). No cash reports are required. Progress reports are required quarterly. SF 425. Performance monitoring reports are submitted in the form of status reports.
Auditing
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. The Recipient agrees to obtain any other audits required by FMCSA. Project closeout will not alter the Recipient's audit responsibilities. Audit costs for Project administration and management are allowable under this Project to the extent authorized by 2 CFR 200. The Recipient agrees to permit FMCSA, the Secretary of Transportation and the Comptroller General of the United States, or their authorized representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Recipient and its contractors pertaining to the Project. The Recipient agrees to require each third-party contractor whose contract award is not based on competitive bidding procedures as defined by the Secretary to permit the Secretary of Transportation and the Comptroller General of the United States, or their duly authorized representatives, to inspect all work, materials, payrolls, and other data and records involving that contract, and to audit the books, records, and accounts involving that contract as it affects the Project.
Records
The recipient shall retain records related to the approved project for the annotated time periods as specified in the grant agreement and 2 CFR 200, as applicable. The recipient shall make available to FMCSA copies of all work developed in performance with the grant, including but not limited to software and data.
Other Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements. .
Length and Time Phasing of Assistance
The initial grant period of performance is typically 36 months; grant program extensions are allowable with FMCSA’s approval. See the following for information on how assistance is awarded/released: Reimbursement.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. State Division Offices of the Federal Motor Carrier Safety Administration, as listed on the FMCSA website (www.fmcsa.dot.gov).
Headquarters Office
Julie Otto 1200 New Jersey Ave., SE, Washington, District of Columbia 20590 Email: julie.otto@dot.gov Phone: (202) 366-0710 Fax: (202) 366-7980
Website Address
http://www.fmcsa.dot.gov/safety-security/prism/prism.htm
Financial Information
Account Identification
69-8158-0-7-401.
Obligations
(Project Grants) FY 14 $5,000,000; FY 15 est $5,000,000; and FY 16 Estimate Not Available
Range and Average of Financial Assistance
Awards can range from $100,000 to $750,000.
Regulations, Guidelines and Literature
The PRISM Implementation Guide, Procedures Manual, System Specifications, State Training Materials, and other useful information may be obtained from the PRISM website specified below. Performance and Registration Information Systems Management (PRISM) grants funding authorization was part of the contract authority for information systems codified at 49 U.S.C. 31107.
Examples of Funded Projects
Fiscal Year 2014: The FMCSA funded systems and process modifications needed for initial registration and registration renewal packages to accommodate the PRISM procedural change eliminating the program requirement for vehicle registration agencies to complete MCS-150 on behalf of motor carriers and verify the MCS-150 update date. Additionally, FMCSA funded vehicle registration systems changes to implement registration processes to maintain/update the IRP Status Code within the vehicle registration records and apply the 950 status code to vehicles that are suspended due to a Federal Out-of-Service order. Fiscal Year 2015: No Current Data Available Fiscal Year 2016: No Current Data Available

 



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