Overseas Refugee Assistance Programs for Western Hemisphere
The civil conflict in Colombia continues to be a primary cause of displacement and humanitarian suffering in the Western Hemisphere. For the past several years, the Bureau in conjunction with the Government of Colombia, International Organizations (IOs), NGOs, and the international community has sought to address the needs of more than 3 million internally displaced persons (IDPs) inside Colombia, and thousands of refugees outside Colombia. While Colombia represents the most significant humanitarian assistance requirement in the region, ongoing protection and humanitarian law dissemination programs and activities throughout the hemisphere are needed to maintain capacity for dealing with the needs of refugees, asylum seekers and conflict victims now and in the future, particularly in the Caribbean.
General information about this opportunity
Last Known Status
Agency: Department of State
Office: Bureau of Population, Refugees, and Migration
Type(s) of Assistance Offered
Fiscal Year 2008: In FY 08, more than $1.4 billion was provided for programs worldwide, by the Bureau multilaterally through the United Nations and international organizations and bilaterally to NGOs that fill gaps in the international community's multilateral response. Bureau funding was focused on three priority areas: (1) promoting access to effective protection and first asylum for refugees and conflict victims, with protection of women and children as a priority; (2) providing humanitarian assistance across geographic regions and according to internationally accepted standards; and (3) supporting voluntary repatriation, including sustainable reintegration of refugees in countries of origin. Fiscal Year 2009: In FY 09, $1.74 billion was provided for programs worldwide, by the Bureau multilaterally through the United Nations and international organizations and bilaterally to NGOs that fill gaps in the international community's multilateral response. Bureau funding was focused on three priority areas: (1) promoting access to effective protection and first asylum for refugees and conflict victims, with protection of women and children as a priority; (2) providing humanitarian assistance across geographic regions and according to internationally accepted standards; and (3) supporting voluntary repatriation, including sustainable reintegration of refugees in countries of origin. Fiscal Year 2010: Estimate not available.
The Migration and Refugee Assistance Act of 1962, as amended, (MRA) and 22 U.S.C 2601 et seq., 22 U.S.C 2601.
Who is eligible to apply/benefit from this assistance?
United Nations, international and non-governmental organizations. MRA designates primary UN or IO recipient organizations. NGO activities must be complementary to, and coordinated with, UN programs.
Refugees and victims of conflict requiring assistance.
No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.
What is the process for applying and being award this assistance?
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program. Non-governmental organizations (NGOs) must submit proposals for the Bureau's consideration via Grants.gov in response to funding opportunity announcements posted by the Bureau on Grants.gov to to fill critical needs, with Bureau review following the deadline of the funding announcement. International Organizations (IOs) submit appeals to the Bureau. (Funding opportunity announcements are also posted at http://www.state.gov/g/prm/c27111.htm.) IO and NGO representatives are also encouraged to communicate directly with Bureau program officers regarding priorities and funding timelines. NGOs that have never received PRM funding must be prepared to demonstrate that their organizations meet the financial and accounting requirements of the U.S. Government before they can be eligible to receive Bureau funding.
The Assistant Secretary of the Bureau makes funding decisions based on recommendations from the Bureau's Office of Assistance for Europe, Central Asia and Americas and other Bureau Offices. The Comptroller or Deputy Comptroller of the Bureau signs the cooperative agreement.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
Renewals or extensions require additional approval.
How are proposals selected?
The Bureau's main objective is to help ensure that refugees and victims of conflict have access to basic life-sustaining resources in ways that meet internationally accepted standards of care in shelter, food supply, nutrition, water supply, sanitation, and public health. NGO proposals should clearly use SPHERE standards as the basis for design, implementation, and evaluation, including proposed objectives and indicators. Underlying PRM's support for humanitarian assistance is a commitment to protection, targeted support to women, vulnerable individuals, coordination with relevant UN agencies and other NGOs, sustainability of programming, security, and capacity building. NGOs in search of Bureau funding would do well to address these specific areas in any proposals sent for funding.
How may assistance be used?
The cooperative agreement, grant or contribution provides funds to meet the organization's objectives as approved by the Bureau. Funding documents authorize funds based on the organization's budget submission after Bureau approval.
What are the requirements after being awarded this opportunity?
PRM requires program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. A program report is required within thirty (30) days following the end of each three month period of performance during the validity period of the agreement. The final program report is due ninety (90) days following the end of the agreement. The submission dates for program reports will be written into the grant or cooperative agreement. Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement (January 30th, April 30th, July 30th, October 30th). The final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement. For agreements containing indirect costs, final financial reports are due within 60 days of the finalization of the applicable negotiated indirect cost rate agreement (NICRA). No progress reports are required. Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement (January 30th, April 30th, July 30th, October 30th). The final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement. For agreements containing indirect costs, final financial reports are due within 60 days of the finalization of the applicable negotiated indirect cost rate agreement (NICRA). The general performance of the Recipient's operations will be evaluated and monitored to ensure that the established objectives are being successfully met and to determine whether the performance is in compliance with the terms of the award.
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Bureau funds must be included in an appropriate audit or audits performed by independent public accountants in accordance with U.S. Government Auditing Standards established by the Comptroller General of the United States covering financial audits. The audit report is due 30 days after issuance or nine months after the end of the audit period.
Retention and access requirements for records are set forth in 22 CFR 145.53.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
This program has no matching requirements. Although there are no matching requirements, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Generally, funds are awarded for a 12-month period. Shorter time periods may also be authorized. See the following for information on how assistance is awarded/released: Payments will be made through the U.S. Department of Health and Human Services Payment Management System (PMS). Recipients request funds based on immediate disbursement requirements and disburse funds as soon as possible to minimize the Federal cash on hand in accordance with the policies established by the U.S. Treasury Department and mandated by the OMB Circulars.
Who do I contact about this opportunity?
Regional or Local Office
Jessica Yutacom Department of State, Bureau of Population, Refugees and Migration (PRM), 2401 E Street NW, L505 , Washington, District of Columbia 20522-0105 Email: YutacomJW@state.gov
Phone: (202) 663-1040 Fax: (202 ) 663-1530
(Cooperative Agreements) FY 08 Not Available; FY 09 est $46,000,000; and FY 10 Estimate Not Available
Range and Average of Financial Assistance
For FY09 under MRA, assistance for the Western Hemisphere Andean region was approximately $33 million, with the bulk ($28.5 million) going to UNHCR and ICRC, our primary international organization partners in the region. Assistance for 11 NGOs ranged from $262,000 to $1,975,712, with an average of $877,198.
Regulations, Guidelines and Literature
All inquiries should be directed to the information contacts listed below.
Examples of Funded Projects