Academic Exchange Programs - Educational Advising and Student Services
As authorized by the Fulbright-Hays Act, the Bureau of Educational and Cultural Affairs (ECA) seeks to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchange programs, including the exchange of scholars, researchers, professionals, students, and educators. ECA programs foster engagement and encourage dialogue with citizens around the world. Educational and cultural engagement is premised on the knowledge that mutual understanding, the development of future leaders, and the benefits of education programs influence societies and affect official decision-making almost everywhere in the world today. ECA programs inform, engage, and influence participants across strategic sectors of society – including young people, women, teachers, scholars, journalists, and other professionals – increasing the number of foreign individuals who have first-hand experience with Americans and with the values of freedom, representative government, rule of law, economic choice, and individual dignity while building international knowledge and capacity among Americans. The purpose of overseas educational advising and student services (known as EducationUSA) and student mobility research is to support mutual understanding by promoting U.S. higher education and encouraging the development of study abroad programs through a global network of EducationUSA advising centers.
General information about this opportunity
Last Known Status
Agency: Department of State
Office: Bureau of Educational and Cultural Affairs
Type(s) of Assistance Offered
Fiscal Year 2014: Through these cooperative agreements/grants, EducationUSA’s 404 advising centers in 170 countries reached approximately 13,000 million prospective students through three categories of advising services: in-center, outreach, and virtual. Fourteen Regional Educational Advising Coordinators (REACs) offer training and guidance to the more than 500 advisers at these centers. The 2014 Open Doors Report on international student mobility, which is financed by one of these grants, showed an increase of 8.1 percent in international students studying in the United States (from approximately 819,644 to 886,052) and a 2.1 percent increase in the number of U.S. students studying abroad (from 283,332 to 289,408 between academic years 2012-2013 and 2013-2014). International students contributed approximately $27 billion to the U.S. economy in 2014. Fiscal Year 2015: No Current Data Available. Fiscal Year 2016: No Current Data Available.
The Fulbright-Hays Act of 1961, as amended., Public Law 87-256, 22 U.S.C 2451.
Who is eligible to apply/benefit from this assistance?
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the Grants.gov or GrantSolutions.gov announcement for further eligibility criteria.
Beneficiaries include recipient organizations, educational institutions, other non-government organizations (NGOs) that meet the provisions described in Internal Revenue Code section 26 USC 501(c)(3), as well as sponsored participants, and the American people and the people of participating countries who interact with the international participants.
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the Grants.gov or GrantSolutions.gov announcement for further eligibility criteria. OMB Circular2 CFR Part 200, Subpart E Cost Principles under Special Considerations for States, Local Governments, and Indian Tribes applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. OMB Circular 2 CFR Parts 200 and 600, entitled the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Announcements are posted on the Grants.gov and Department of State's website: http://eca.state.gov/organizational-funding or GrantSolutions.gov website for organizations meeting eligibility requirements. Announcements are made as necessary during the fiscal year. The application procedures are described in the Grants.gov or GrantSolutions.gov announcement.
Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal Bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the Bureau’s Grants Office. The FAA and the original proposal with subsequent modifications (if applicable) shall be the only binding authorizing document between the recipient and the U.S. Government. The FAA will be signed/validated by an authorized Grants Officer, and sent via GrantSolutions.gov to the recipient’s responsible officer identified in the application.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 60 to 90 days.
As stated in the Grants.gov or GrantSolutions.gov announcements.
How are proposals selected?
As stated in Grants.gov or GrantSolutions.gov announcements.
How may assistance be used?
Funding is provided for nonprofit organizations to support research on international exchange programs, coordination of overseas EducationUSA advising programs, and training for educational advisers to ensure that international students receive accurate, current, and comprehensive information on U.S. higher education. Please refer to the Grants.gov or GrantSolutions.gov announcement for further information.
What are the requirements after being awarded this opportunity?
Financial and Program Reporting requirements are described in the Grants.gov announcement. Cash reports are not applicable. Progress reports are not applicable. As stated in the Grants.gov announcements. As stated in the Grants.gov announcements.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of OMB Circular 2 CFR Part 200, Subpart F Audit Requirements, a nonfederal entity that expends $750,000 or more during the non-Federal entity’s fiscal year in Federal awards must have a single or program-specific-audit conducted for that year in accordance with the provisions of this part. The Recipient must comply with the OMB audit requirements. For all DOS awards, regardless of business type, the Recipients are subject to the audit requirements found in OMB audit requirements. Please refer to the Department of State Standard Terms and Conditions for Domestic Financial Assistance Awards (https://www.statebuy.state.gov/fa/pages/home.aspx) for additional guidance.
The Recipients must maintain financial records, supporting documents, statistical records, and all other records pertinent to an award for a period of three years from the date of submission of the final expenditure report. Please refer to the Department of State Standard Terms and Conditions for Domestic Financial Assistance Awards (https://www.statebuy.state.gov/fa/pages/home.aspx) for additional guidance.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
As stated in the Grants.gov or GrantSolutions.gov announcements. See the following for information on how assistance is awarded/released: Assistance is awarded/released through the Department's central financial management database.
Who do I contact about this opportunity?
Regional or Local Office
Jarred Butto Department of State
Bureau of Educational and Cultural Affairs
Educational Information and Resources (ECA/A/S/A)
2200 C Street NW
SA-05, Rm. 04W12
, Washington, District of Columbia 20037 Email: ButtoJ@state.gov
Phone: (202) 632-6353
(Cooperative Agreements) FY 14 $7,888,229; FY 15 est $7,888,229; and FY 16 est $7,888,229
Range and Average of Financial Assistance
$500,000 to $6,018,229.
Regulations, Guidelines and Literature
As stated in the Grants.gov or GrantSolutions.gov announcements. In addition, organizations should be familiar with OMB Circular 2 CFR Parts 200 and 600 entitled the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
For a copy of the OMB circulars cited, please contact the U.S. Government Publishing Office or download from www.ecfr.gov website.
Examples of Funded Projects