Medical Reserve Corps Small Grant Program


To support the development of Medical Reserve Corps (MRC) units in communities throughout the United States to: (1) increase capacity at the community level to respond during emergencies which have medical consequences, and (2) improve public health in communities through volunteerism on an ongoing basis.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Agency: Department of Health and Human Services
Office: Office of the Secretary
Type(s) of Assistance Offered
Cooperative Agreements
Program Accomplishments
Not Applicable.
Section 1703 of the Public Health Service (PHS) Act.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Eligible applicants for this funding opportunity are national-level nonprofit organizations with significant local, state and national networking connections.
Beneficiary Eligibility
General public.
Proof of nonprofit status is required as part of the application submission. Costs will be determined in accordance with 45 CFR 74 and 92. This program is excluded from coverage under OMB Circular No. A-87.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program.
Award Procedure
Final award decisions will be made by the Director of the Office of the Civilian Volunteer
Medical Reserve Corps. In making this decision, the Director will fund one cooperative
agreement and will consider:
(1) recommendations of the review panel;
(2) reviews for programmatic and grants management compliance;
(3) the reasonableness of the estimated cost to the government considering the available funding and anticipated results; and
(4) the likelihood that the proposed project will result in the expected benefits.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 30 to 60 days.
Not Applicable.
Not Applicable.
How are proposals selected?
Complete review criteria are published in the Federal Register Notice or can be obtained from the Program contact. Listed below are some criteria used to review applications: 1) Implementation plan which describing linkages to existing community resources, the role the Medical Reserve Corps will most likely have, and the time frame for planning and implementation; 2) Management plan describing the organization's capabilities; 3) Evaluation plan describing program goals and how those goals will be assessed; 4) Supporting documentation detailing how the Medical Reserve Corps is connected to a Citizen Corps Council; and 5) Background on the adequacy of demonstrated knowledge of emergency medical response/care systems and utilization of volunteers.
How may assistance be used?
Funds are to be used for establishment of community-based, citizen volunteer Medical Reserve Corps. Funds may be used for organizing, volunteer recruitment, assessment of risks and vulnerabilities, strategy development, planning, training, drills/practice, supplies and equipment.
What are the requirements after being awarded this opportunity?
Progress reports are required monthly, quarterly and annually. A final performance report is due 90 days following the end of the project period. Cash reports are required for each cash withdrawal or transfer. Progress reports are required for each budget period. As of February 1, 2011, the Department of Health and Human Services (DHHS) will begin the transition from use of the SF-269, Financial Status Report (Short Form or Long Form) to the use of the SF-425 Federal Financial Report for expenditure reporting.
1. Grantees must submit quarterly Federal Financial Reports due on one of the standard due dates by which cash reporting is required to be submitted to PMS or at the end of a calendar quarter. The FFR is due 30 days after the end of each calendar quarter.
2. Also, grantees must submit an annual Federal Financial Report due 90 days after the end of the budget period/project period end date.
3. Reports are to be submitted electronically through GrantSolutions . In addition to the required quarterly progress reports, a final performance report is due 90 days following the end of the project period. In addition to the required progress reports, a final performance report is due 90 days following the end of the project period.
This program is excluded from coverage under OMB Circular No. A-133. In accordance with the provisions of OMB Circular No. A- 133 "Audit of States, Local Governments, and Non-Profit Organizations, nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt as noted in Circular No. A- 133. In addition, grants and cooperative agreements are subject to inspection and audits by HHS and other Federal government officials.
Financial records, supporting documents, statistical records, and all other records pertinent to a grant shall be retained for a minimum of 3 years, or longer pending completion and resolution of any audit finding(s).
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
This Cooperative Agreement will have a project period not to exceed 5 years, funds will be alloted on 12 month budget periods. Following the initial budget period, continued funding is subject to the availability of funds and satisfactory program performance. Necessary instructions regarding payment procedures will be provided at the time of the award. Method of awarding/releasing assistance: quarterly.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Capt. Patrick Denis
Deputy Director
Division of Civilian Volunteeer MRC
Office of the U.S. Surgeon General
1101 Wootton Pkwy. Suite 184 Rockville, MD 20852
Phone 240-453-2828
Headquarters Office
Eric C. West, Tower Building Suite 550, 1101 Wootton Parkway, Rockville, Maryland 20852 Email: Phone: (240) 453-8449.
Website Address
Financial Information
Account Identification
(Cooperative Agreements) FY 13 $5,550,000; FY 14 est $4,030,000; and FY 15 Estimate Not Available
Range and Average of Financial Assistance
Only one Cooperative Agreement awarded at the amount of $6,775,000.
Regulations, Guidelines and Literature
Not Applicable.
Examples of Funded Projects
Not Applicable.


Federal Grants Resources