Los Alamos National Laboratory - Fire Protection


The general objective of this Cooperative Agreement is to provide financial support for staff, response vehicles, specialized tours and training, and the use of two fire station facilities to the Incorporated County of Los Alamos to allow the County to provide an enhanced level of fire department services, including advanced nuclear facility capable, industrial fire suppression, advanced emergency medical, rescue, hazardous materials response, and other services through its municipal fire department.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Department of Energy
Type(s) of Assistance Offered
B - Project Grants
Program Accomplishments
Fiscal Year 2016 Continued effecting planning and response to Los Alamos National Laboratory. In summer of 2017, completed training and research into pre-incident planning upgrades. Maintained an independent and fully capable LAFD Hazmat team.
Fiscal Year 2017 Continued effecting planning and response to Los Alamos National Laboratory.
Fiscal Year 2018 Continued effecting planning and response to Los Alamos National Laboratory.
31 USC 6305, 31 U.S.C. 6304
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
EMERGENCY PREPAREDNESS: The fire department has an authorized staffing level of 139 fire fighters and officers and 11 civilian support staff. The fire department staff, in addition to being trained as conventional fire fighters responding to fires in residence and businesses, is also trained to respond to fires and other emergencies at nuclear and high hazard facilities. PLANNING: The fire department is responsible for the development of Pre-Incident Plans at necessary LANL buildings and facilities. PUBLIC WORKS: The fire department is responsible for hydrant testing at LANL. TRAINING: Fire fighters receive special training prior to engaging in fire fighting or emergency operations at nuclear and high hazard facilities at LANL, not only to ensure their safety, but to ensure that their actions contribute to control of the incident, versus making the incident worse by possibly spreading contamination or taking actions which result in unnecessary damage to mission critical or costly equipment.
Beneficiary Eligibility
Los Alamos Fire Department is an agency within Los Alamos County. Los Alamos County is a political subdivision of the State of New Mexico.
Not applicable.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable.
Application Procedure
This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Award Procedure
Funds awarded via the NNSA Contracts and Procurement Division, Albuquerque Complex, Albuquerque, New Mexico, coordinating with the NNSA Los Alamos Field Office as the Delegated Program Office. The procedural steps at the NNSA are as follows: Contract Specialist (NA-APM-12), Preparation; Contracting Officer (NA-APM-121), Coordination and Review; Patent Counsel, Coordination and Review; Legal Counsel, Coordination and Review; Independent Review (NA-APM-122.1); Head of Contracting Activity (NA-APM-12), Coordination and Review; Contracting Officer (NA-APM-121), and Final Signature.
Contact the headquarters or regional location, as appropriate for application deadlines
Approval/Disapproval Decision Time
From 30 to 60 days. The Cooperative Agreement was approved and became effective on 10/01/2013.
Not applicable.
Not applicable.
How are proposals selected?
Not applicable.
How may assistance be used?
• Cost effective and efficient management of the delivery of fire department services to LANL, including recruitment, selection, training and promotion of fire department personnel. • Cost effective and efficient management of business aspects of fire department operations, including procurement of services and supplies necessary to perform the agreement, and generating specifications for equipment purchases such as fire department apparatus. • Providing manual fire fighting response and capability. • Providing emergency medical response and capability. • Providing rescue response and capability. • Providing hazardous materials response capability. • Providing fire and safety related non-emergency services as identified in the agreement such as hydrant testing. • Providing fire department standbys at LANL for designated recurring activities, and on an as-needed basis for special hazards. • Maintaining a minimum training capability for fire fighters. • Maintaining certifications for various fire fighter and fire officer levels. • Maintaining emergency and non-emergency procedures associated with the operation of a fire department. • Maintain a fire department response capability that meets NFPA 1500, NFPA 1710 and other applicable NFPA standards to the extent practical for fire department responses to LANL. • Maintain emergency response pre-incident plans for necessary LANL facilities. • Providing agreed upon mutual aid, automatic aid, and outside assistance to the surrounding communities and cities. • Providing other miscellaneous services as defined in the agreement.
What are the requirements after being awarded this opportunity?
Performance Reports: Oversight of the performance attributes of this Cooperative Agreement is the responsibility of the Los Alamos Field Office.
Los Alamos County includes Cooperative Agreement related transactions in its annual Comprehensive Annual Financial Report, completed June 30th of each year.
Required by the Cooperative Agreement terms and conditions.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching is mandatory. 20%. This program has no statutory formula. Matching Requirements: Percent: 20 - 26%. Using a sliding scale implemented over the period of performance, October 1, 2013 through September 30, 2023, the County's cost for providing fire protection within Los Alamos County and LANL will be approximately 23 percent of the overall fire department budget for FY18. This program does not have MOE requirements. Federal contribution is under $100M for the 5-year agreement from FY13 to FY18.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
This Cooperative Agreement is for a 5-year term. The period of performance is October 1, 2013 to September 30, 2018. The Cooperative Agreement will be reassessed for years 2019 thru 2023. Method of awarding/releasing assistance: Lump.
Who do I contact about this opportunity?
Regional or Local Office
For any questions or concerns, please contact the Los Alamos Field Office Emergency Program Manager, James Rast.
Headquarters Office
James E. Rast
3747 W Jamez Rd.
Los Alamos, NM 87544 US
Phone: 5056650838
Website Address
Financial Information
Account Identification
(Project Grants (Cooperative Agreements)) FY 18$18,585,361.00; FY 19 est $19,216,331.00; FY 20 est $20,350,045.00; FY 17$18,236,558.00; FY 16$17,747,975.00; -
Range and Average of Financial Assistance
For the 1st term of the Cooperative Agreement (FY09-FY13), Federal assistance ranged from $13,978,318 to $15,731,859 (estimated). For the 2nd term of the Cooperative Agreement (FY14-FY18), Federal assistance is estimated at $17,478,712 to $19,038,838. For the 3rd term of the Cooperative Agreement (FY19-FY23), Federal assistance is estimated at $19,216,331 to $21,266,489.
Regulations, Guidelines and Literature
The Cooperative Agreement notes numerous regulations (both Federal, local, and Laboratory) and guidelines associated with the performance expectations of the Recipient.
Examples of Funded Projects
Not applicable.


Federal Grants Resources