Help America Vote College Program

 

The purpose of this program is: (1) to encourage students enrolled at institutions of higher education (including community colleges), to assist state and local governments in the administration of elections by serving as nonpartisan poll workers or assistants; (2) to encourage college students to become cognizant of the elections process and civic educations, and to assist in the smooth administration of elections in their community; and (3) to encourage state and local governments to use the services of the students participating in the Help America Vote College Program.

General information about this opportunity
Last Known Status
Active
Program Number
90.400
Federal Agency/Office
Agency: U.S. Election Assistance Commission
Type(s) of Assistance Offered
PROJECT GRANTS
Program Accomplishments
Not Applicable.
Authorization
Help America Vote Act of 2002, Title V, Public Law 111-111-117, Stat. , 42 U.S.C 15521-1523.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
The following are eligible to apply for the Help America Vote College Program: (1) State controlled institutions of higher education; (2) private institutions of higher education; (3) community colleges; (4) non-partisan student organizations; and (5) non-profit organizations, other than institutions of higher education (including faith-based, community-based, and tribal organizations).
Beneficiary Eligibility
College and University Students, election officials.
Credentials/Documentation
No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Applicants must submit applications electronically through Grants.gov. The application for Federal Assistance, Standard Form 424, is to be submitted as well. Specified instructions are published in the Federal Register, at http://www.eac.gov, and at http://www.grants.gov.
Award Procedure
1. compliance review
2. External Review
3. Staff Review and recommendations
4. Award notification
5. issuance of Notice of Grant Award.
Deadlines
Feb 18, 2010 to Mar 31, 2010 As specified in announcement or application instructions.
Approval/Disapproval Decision Time
From 60 to 90 days.
Appeals
Not Applicable.
Renewals
From 30 to 60 days.
How are proposals selected?
Please see Request for Application.
How may assistance be used?
Funds must be used to to assist EAC in implementing the Help America Vote College Program (College Program or HAVCP). EAC established he HAVCP in 2004, and through fiscal year 2009 has distributed over $2.3 million to colleges and nonprofits to recruit, train and support students serving as poll workers on
Election Day.
The purpose of the HAVA College Poll Worker Program is to:
1) Encourage students enrolled at institutions of higher education (including
community colleges) to assist State and local governments in the administration
of elections by serving as poll workers or assistants;
2) Encourage college students to become cognizant of the elections process and civic
education, and to assist in the smooth administration of elections in their
community; and
3) Encourage state and local governments to use the services of the students
participating in the program. Applicants may not use any part of an award from the EAC to fund religious instruction, worship or proselytizing, voter registration, get out the vote (GOTV) drives or other political activities that could be construed as lobbying. Applications that propose voter
registration or GOTV efforts will be considered non-responsive and will not be eligible for funding under this announcement. Project funds must be used for tasks and activities carried out without partisan bias and without promoting any particular political point of view regarding any election issue or
candidates. Applicants should reserve approximately $1,200 of federal funds in the travel line item of the budget to attend a national grantee meeting to be held by the EAC in 2011 to share
best practices and lessons learned about recruiting college poll workers.
Pre-award costs can be requested by applicants approved for funding under this Notice, but are subject to approval from EAC per Office of Management and Budget guidelines. Construction is not an allowable activity or expenditure under this program. Grantees may recover indirect costs under this grant up to 5 percent of the total Federal share of the grant. If an applicant has an approved federal indirect cost rate the remainder
of the indirect costs can be used as a matching contribution. Applicants without an approved indirect rate may not claim indirect costs as a matching contribution. Current and previous EAC grantees must be up-to-date on all reporting requirements in order to receive an award under this competition.
What are the requirements after being awarded this opportunity?
Reporting
Annual reports are due 30 days after the period ending
December 31. No cash reports are required. No progress reports are required. Federal Financial Report SF-425 (FFR) must be submitted
annually for the period ending September 30 by October 31. A final FFR is due 30
days after the close of the grant. No performance monitoring is required.
Auditing
No audits are required for this program.
Records
Records must be retained for at least 3 years; records shall be retained beyond the 3-year period if all findings have not been resolved.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
This program has no matching requirements.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Up to a three year grant award with operating funds for the first year. See the following for information on how assistance is awarded/released: Expense reimbursement.
Who do I contact about this opportunity?
Regional or Local Office
None.
Headquarters Office
Mark Abbott, 1225 New York Ave, NW, Suite 300, Washington, District of Columbia 20005 Email: mabbott@eac.gov Phone: (202) 566-2166.
Website Address
www.eac.gov.
Financial Information
Account Identification
95-1650-0-1-808.
Obligations
(Project Grants) FY 09 $750,000; FY 10 est $750,000; and FY 11 est $750,000
Range and Average of Financial Assistance
Anticipated Number of New Awards: 10-15 Maximum Award Amount: $65,000
Minimum Award Amounts: $30,000.
Regulations, Guidelines and Literature
The Help America Vote Act of 2002; Grant Administrative Requirements; OMB Circulars A-21 and A-122; grant agreement.
Examples of Funded Projects
Not Applicable.

 



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