Federal Work-Study Program


To provide part-time employment to eligible postsecondary students to help meet educational expenses and encourage students receiving program assistance to participate in community service activities.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Agency: Department of Education
Office: Office of Federal Student Aid
Type(s) of Assistance Offered
Program Accomplishments
Fiscal Year 2014: Approximately 692,000 recipients were expected. Fiscal Year 2015: Approximately 703,000 recipients are expected. Fiscal Year 2016: Approximately 703,000 recipients are expected.
Higher Education Act of 1965, as amended, Title IV, Part C; 42 U.S.C. 2751-2756a.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Higher education institutions (public, private nonprofit, postsecondary vocational, and proprietary) meeting eligibility requirements may apply.
Beneficiary Eligibility
Undergraduate, graduate, or professional students enrolled or accepted for enrollment as regular students; are maintaining satisfactory academic progress in accordance with the standards and practices of the institution; have financial need; do not owe a refund on a Title IV grant; are not in default on a Title IV loan; file a statement of educational purpose; file a statement of registration compliance (Selective Service); and meet citizen/resident requirements may benefit.
Institutions must document their eligibility and students must demonstrate financial need. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Representatives of the appropriate ED Regional Office are available for consultation. See listing of ED Regional Offices in Appendix IV of the Catalog. Students should contact the institution(s) they attend or plan to attend. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Participating institutions submit a Fiscal Operations Report/Application to Participate in Federal Student Financial Aid programs (ED Form 646-1) which is mailed to institutions of postsecondary education each summer by the Office of Federal Student Aid. New institutions submit only the application form.
Award Procedure
The Office of Student Financial Aid determines final awards and notifies participating institutions. Postsecondary institutions determine individual student awards.
Oct 01, 2015: Deadlines are specified on the application (usually October 1).
Approval/Disapproval Decision Time
Notices of tentative awards sent by February 1 and final award notifications sent by April 1.
Not Applicable.
How are proposals selected?
Not Applicable.
How may assistance be used?
The Federal share of compensation paid to students does not exceed 75 percent for work on campus, or work in a public agency or private nonprofit organization, unless waived by the Secretary. The Federal share of compensation paid to students does not exceed 50 percent for jobs with a private-for-profit organization. No more than 25 percent of an institution's work-study allocation may be used for private-for-profit organizations. If it provides FWS employment to its students in that year, an institution is entitled to an administrative cost allowance for an award year of 5 percent of the first $2,750,000 of its program expenditures, plus up to 4 percent for expenditures greater than $2,750,000 but less than $5,500,000, plus up to 3 percent of expenditures in excess of $5,500,000. An institution is required to use at least 7 percent of its total FWS allocation to pay the Federal share of wages to students employed in community service jobs unless it receives a waiver.
What are the requirements after being awarded this opportunity?
A single combined Fiscal Operations Report/Application form for Federal Perkins Loans, FSEOG, and FWS (DE 646-1) is submitted by each institution at the close of each award year (June 30). Cash reports are not applicable. Progress reports are not applicable. A single combined Fiscal Operations Report/Application form for Federal Perkins Loans, FSEOG, and FWS (DE 646-1) is submitted by each institution at the close of each award year (June 30). Performance monitoring is not applicable.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Institutions must have a nonfederal audit done on at least an annual basis at its own expense. Audits may also be performed at Government expense by the Department of Education's Office of the Inspector General as often as its time schedule will allow or when deemed necessary by the Secretary.
All records pertaining to activities of a given fiscal year must be retained for a period of 3 years following the institution's submission of its Fiscal Operations Report for an award year or until final resolution of an applicable audit, whichever is later.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Title IV, Part C.
Matching Requirements: Under the funding formula, funds are distributed to institutions, first, on the basis of the institution's base guarantee plus the pro rata share received during the 1999-2000 award year under the FWS Program and, then, on the basis of the aggregate need of the eligible students in attendance. Employers of FWS recipients must contribute 25 percent of the funding, (except in the case of private, for-profit organizations, which must match 50 percent) and in the case of established criteria for which the matching requirement is waived.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Funds are awarded for use by participating institutions for one award year at a time following the year of application. See the following for information on how assistance is awarded/released: electronic transfer.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Students should contact the educational institution(s) they attend or plan to attend. Public and private nonprofit organizations should contact grantee educational institutions in their own State or multi-State areas. Educational institutions should contact the Regional Administrator for Student Financial Assistance in the appropriate ED Regional Office (see Appendix IV of the Catalog).
Headquarters Office
Federal Student Aid Information Center, Federal Student Aid (FSA), Department of Education, P.O. Box 84, , Washington, District of Columbia 20044-0084 Phone: (800) 433-3243.
Website Address
Financial Information
Account Identification
91-0199-0-1-502; 91-0200-0-1-502.
(Direct Payments for Specified Use) FY 14 $1,158,522,000; FY 15 est $1,176,350,000; and FY 16 est $1,176,350,000
Range and Average of Financial Assistance
The average award in FY 2014 was $1,673. The average award in FY 2015 and FY 2016 is estimated at $1,673.
Regulations, Guidelines and Literature
34 CFR 675. Notification to Members of Congress, list of grantees, published annually or as required, no charge; Student Guide, no charge; Federal Student Aid Handbook, no charge; Federal Needs Analysis Methodology, no charge; Verification Handbook, no charge; Training Materials, no charge.
Examples of Funded Projects
Not Applicable.