Emergency Planning for Juvenile Justice Facilities
The purpose of this project is to provide funding to States to develop comprehensive plans that address the specific needs of children, youth, and families involved in the justice system during an emergency. Specifically, the initiative supports implementation of the principles outlined in the OJJDP report, Emergency Planning for Juvenile Justice Residential Facilities (www.ncjrs.gov/pdffiles1/ojjdp/234936.pdf). This report is targeted to state, county, and local juvenile justice authorities charged with the custodial care and supervision of youth in the juvenile justice system, with particular focus on those authorities who oversee residential treatment and correctional and detention facilities that house juveniles via court-ordered placements. The principles outlined in this document may also apply to emergency planning for youth in out-of-home placement.
General information about this opportunity
Last Known Status
Agency: Department of Justice
Office: Office of Juvenile Justice and Delinquency Prevention
Type(s) of Assistance Offered
Project Grants (Discretionary)
Pub. L. No. 113-235; 128 Stat. 2130, 2194-5.
Who is eligible to apply/benefit from this assistance?
1)24-US Territories; 13-state; The only eligible applicant for these funds is the designated state agency that receives Title II Formula Grant funds from OJJDP
2)50-law, justice, and legal services; 72-youth development; 58-planning
3)Contact the program office for additional information.
1)15-local; 14-state; 79-child; 80-youth
2)Contact program office for additional information.
Regarding the question below relating to the applicability of 2 CFR 200, Subpart E – Cost Principles: The cost principles are generally applicable, except with respect to for-profit entities or to organizations listed at Appendix VIII to 2 CFR Part 200. 2 CFR 200, Subpart E - Cost Principles applies to this program.
What is the process for applying and being award this assistance?
Preapplication coordination is required. An environmental impact statement is required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants must submit completed applications via the Office of Justice Programs, Grants Management System or through grants.gov following established criteria. The receipt, review, and analysis of applications will follow Office of Justice Programs policies and procedures for the administration of grant applications.
Upon approval by the Assistant Attorney General, successful applicants are notified via the Grants Management System. One copy of the grant award must be signed by the authorized official and returned to the Office of Justice Programs.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
From 60 to 90 days.
For statutory formula awards, see 28 C.F.R. Part 18. There are no appeal rights for rejection of a discretionary application, but for discretionary awards, see 28 C.F.R. Part 18.
The terms for these grant program budget periods range from 18 to 24 months. No cost extensions of up to 1 year are available.
How are proposals selected?
The following five selection criteria will be used to evaluate each application, with the different weight given to each based on the percentage value listed after each individual criteria
1.Statement of the Problem (15 percent)
2.Goals, Objectives and Performance Measures (5 percent)
3.Project Design and Implementation (45 percent)
4.Capabilities and Competencies (30 percent)
5.Budget: complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities) (5 percent).
How may assistance be used?
The primary purpose of the use of these funds is to support the development of comprehensive emergency plans for juvenile facilities within the State. To accomplish this task, assistance may be used for a number of key activities to include hiring consultants to facilitate the planning process, emergency preparedness training for staff; conducting needs assessments; development of protocols for communication with families, other agencies, and the public; and arranging for effective emergency medical care and mental health services. The goal of developing the emergency plan is to help ensure the efficient continuation of operations during an emergency, the reduction of risk to the physical plant, and, most importantly, the safety and well-being of youth and staff in our nation’s juvenile justice residential facilities. Funds may not be used for construction.
What are the requirements after being awarded this opportunity?
No program reports are required. No cash reports are required. No cash reports are required. Recipients are required to submit semi-annual Progress Reports and quarterly Financial Reports. Recipients are required to report quarterly financial reports to OJP. To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, recipients must provide data that measures the results of their work. Recipients are required to report quarterly financial reports to OJP. To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, recipients must provide data that measures the results of their work.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. See 2 CFR 200 for audit requirements.
See 2 C.F.R . § 200.334 for the government-wide requirements for retention requirements for records.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Grants will be awarded for a 18 month project period but can be extended. There is no restriction placed on the time permitted to spend the money awarded. See the following for information on how assistance is awarded/released: See the following for information on how assistance is awarded/release: Office of Justice Programs’ Financial Guide (www.ojp.usdoj.gov/financialguide/index.htm) and Post Award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf).
Who do I contact about this opportunity?
Regional or Local Office
Kellie Dressler U.S. Department of Justice
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
810 7th Street, NW, Washington, District of Columbia 20531 Phone: 202-514-4817
(Project Grants (Discretionary)) FY 14 $500,000; FY 15 est $500,000; and FY 16 est $0
Range and Average of Financial Assistance
Regulations, Guidelines and Literature
The Emergency Planning for Juvenile Justice Facilities solicitation, Office of Justice Programs’ Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf) applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).
Examples of Funded Projects