Electronic Records Projects


The National Historical Publications and Records Commission seeks proposals that will increase the capacity of archivists and archival repositories to create electronic records archives that preserve records of enduring historical value. The NHPRC supports efforts by archivists and records managers to meet the challenges of electronic records. Projects to increase repository capacity must involve institutions that have already established archives and records management programs. We seek applications in the following categories: 1. Start-up projects: Develop the capacity of institutions to prepare to capture and preserve electronic records, through program planning; or 2. Collaborative projects: Establish and/or improve electronic records archives by engaging in effective and innovative collaborations; or 3. Electronic Records Professional Development projects: Develop and offer professional education curricula, basic and advanced institutes, or research seminars. Most electronic records archives depend upon collaboration among archivists, record managers, and information technology specialists. Only a few organizations have all the required expertise, making training, collaboration and recruitment of new personnel essential components of electronic records archives. We strongly encourage applicants in start up and collaborative projects to include professional development components necessary for the success of those projects. These may consist of basic or advanced electronic records and digital preservation training for archives staff, agency records managers, high level administrators, information technologists, and others. We also seek applications for electronic records professional development projects. Projects can be for professional education curricula, basic and advanced institutes, or research seminars. Such projects should anticipate results that will affect individuals in multiple locations. If your professional development proposal does not satisfy this requirement, the application will be ineligible. Professional development proposals that reach individuals in other states and/or are easily replicable will be more competitive. Projects in this program cannot digitize historical records. Applicants who wish to digitize records should refer to the Digitizing Historical Records announcement. In addition, projects cannot establish electronic document management systems that only manage born-digital records with limited retention periods. Applications requesting support for these activities will be considered ineligible in this program. For a comprehensive list of Commission limitations on funding, please see What we do and do not fund. A grant normally is for 1 to 3 years and up to $200,000. The Commission expects to make up to 3 grants in this category, for a total of up to $600,000. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all products that result from its support. Eligible applicants: * Nonprofit organizations or institutions * Colleges, universities, and other academic institutions * State or local government agencies * Federally-acknowledged or state-recognized Native American tribes or groups Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at http://sam.gov. Please refer to the User Guides section and the Grants Registrations PDF. Ineligible applications will not be reviewed. Cost sharing is required. It is the financial contribution the applicant pledges to the cost of a project. Cost sharing can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. The NHPRC will provide up to 50 percent of the total project costs.

General information about this opportunity
Last Known Status
Deleted 07/11/2013 (Archived.)
Program Number
Federal Agency/Office
Agency: National Archives and Records Administration
Type(s) of Assistance Offered
Number of Awards Available
What is the process for applying and being award this assistance?
Other Assistance Considerations
Formula and Matching Requirements
This program has cost sharing or matching requirements.
Who do I contact about this opportunity?
Headquarters Office
Jeff de la Concepcion
Grant Program Specialist
Phone 202-357-5022
Website Address
E-mail Address
Financial Information
Range and Average of Financial Assistance
Awards up to $200,000.00


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