Educational Exchange-Congress-Bundestag Youth Exchange


Established in 1983 to honor 300 years of German settlements in America. Goals are: To foster interaction between young people from the U.S. and Germany to promote mutual understanding; to foster close ties between Germany and the US.

General information about this opportunity
Last Known Status
Deleted 08/20/2009 (Archived.)
Program Number
Federal Agency/Office
Type(s) of Assistance Offered
Project Grants.
Program Accomplishments
There were 380 Americans and 400 Germans selected for participation in the 2001-2002 program.
Public Law 87-256, as amended, 22 U.S.C. 2451, et seq.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Organizations must be incorporated not-for-profit and have 4 years of experience in exchanges to qualify for grants of more than $60,000. For the grants to place and monitor year program participants, experience conducting academic year high school exchanges is required. Each U.S. organization must have a German partner that meets the German eligibility requirements. The organization providing overall administration and recruitment/selection must have experience administering a national competition.
Beneficiary Eligibility
There are certain selection criteria (e.g., age, language ability, social skills, academic achievement) for American applicants. Similar criteria are applied by the German side in its selection, with the added layer of the recommendation of an individual Bundestag member.
Applicants for participation in the exchange are required to have proof of citizenship and proof of academic standing. They fill out application forms and submit to interviews during semi-finalist screening.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Not applicable. This program is excluded from coverage under E.O. 12372.
Application Procedure
An open competition for all components is conducted every 4 years; for placement grants, either an open competition or a limited solicitation is used. For open competitions, the request for proposals is published in the Federal Register.
Award Procedure
Funding decisions are at the discretion of the Assistant Secretary for Educational and Cultural Affairs and are based on the advice of a panel of State reviewers and various offices. Final technical authority resides with the Grants Division.
Deadlines for submission of proposals are established in the request for proposals or letters of solicitation. Most solicitations are offered in the fall with proposals due by the end of the calendar year. The open competition for the 4-year cycle commencing in 2001 was announced on August 5, 1999. The deadline for proposals was September 17, 1999. Organizations were selected for grant awards in November 1999.
Approval/Disapproval Decision Time
Decisions are generally made within 3 months of the submission of proposals, subject to the availability and timing of funding.
Grantee organizations are eligible for renewal grants in the years between open competitions, providing they maintain a good track record. Renewal grants are being offered in February 2002.
How are proposals selected?
Programmatic planning, objectives, and quality; organization capacity and track record; support for diversity; cost-effectiveness; project evaluation plan; value to US- partner country relations; multiplier effect.
How may assistance be used?
CBYX is a reciprocal exchange of U.S. and German young people, three quarters of whom are high school students and one quarter are practical trainees. Annual grants are awarded to American private nonprofit organizations for administering the CBYX American selection process and for placement and monitoring of participating students. The German Government provides grants simultaneously to the German partners of the American organizations. Grants support the costs of travel, insurance, enhancement activities, orientation, selection, and administration.
What are the requirements after being awarded this opportunity?
Quarterly program and financial reports are required.
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," non federal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
As prescribed by grant terms.
Other Assistance Considerations
Formula and Matching Requirements
Some cost-sharing is desirable but there is no minimum percentage.
Length and Time Phasing of Assistance
Grants are generally awarded for an 18-month period.
Who do I contact about this opportunity?
Regional or Local Office
The high school component is administered by five nonprofit organizations. The Young Professionals Component is administered by CDS International, 330 Seventh Ave., New York, NY 10001. Telephone: (212) 497-3509. The vocational component is administered by Nacel/Open Door, 3410 Federal Drive, Suite 101, St. Paul, MN 55122. Telephone: (651) 686-0080.
Headquarters Office
Youth Programs Division (ECA/PE/C/PY), Office of Citizen Exchanges, Bureau of Educational and Cultural Affairs, 301 4th Street SW., Washington DC 20547. Contact: Shalita Jones. Telephone: (202) 619-6299. Fax: (202) 619-5311.
Website Address
Financial Information
Account Identification
(Grants) FY 02 $2,857,000; FY 03 est $2,908,000; and FY 04 est $3,100,000.
Range and Average of Financial Assistance
Grants for the high school student component are each for 60 U.S. and 60 German students. The young professionals component is for 60 U.S. and 100 German participants. The vocational students component is for 20 participants.
Regulations, Guidelines and Literature
State regulations governing exchange visitor (J-1) programs for high school students. Guidelines for grants are distributed in conjunction with the request for proposals/letter of solicitation.
Examples of Funded Projects
A list of grantee organizations is available from the State Department program office.


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