Donation of Federal Surplus Personal Property


To donate Federal personal property no longer required for Federal use to public agencies and qualifying nonprofit entities in order to maximize the use of Federal property and reduce the cost of State and local government.

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
Agency: General Services Administration
Type(s) of Assistance Offered
Sale, Exchange, or Donation of Property and Goods
Program Accomplishments
Fiscal Year 2013: 85,124 line items of property with an original acquisiton cost of $1 billion were transferred and donated. Fiscal Year 2014: Through July, 65,294 line items with an original acquisition cost of $1.5 billion were transferred and donated. Fiscal Year 2015: No current data available.
Older Americans Act of 1965, 40 U.S.C. 549; Section 213, as amended, Section 502, Public Law 100-77; E.O. 12999, April 17, 1996, Public Law 105-50.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
(a) State participation is contingent upon the acceptance by the General Services Administration (GSA) of a State plan of operation as being in conformance with Public Law 107-217. This State plan must establish a State agency which is responsible for the distribution of Federal surplus personal property to eligible recipients within the State on a fair and equitable basis. Eligible donee categories for the distribution of property through the State Agencies for Surplus Property are defined as: (1) Public agencies which include any (i) State or department, agency, or instrumentality thereof; (ii) political subdivision of the State, including any unit of local government or economic development district, or any department, agency or instrumentality thereof; (iii) instrumentality created by compact or other agreement between State or political subdivisions; (iv) multijurisdictional sub-State district established by or pursuant to State law; and (v) Indian tribe, band, group, pueblo, or community located on a State reservation. Eligibility for public agencies is determined by the State Agency for Surplus Property. (2) Nonprofit, tax-exempt activities such as schools, colleges, universities, public libraries, schools for the mentally challenged or physically challenged, educational radio or TV stations, child care centers, museums, medical institutions, hospitals, clinics, health centers, drug abuse treatment centers, providers of assistance to the homeless, providers of assistance to the impoverished and programs for older individuals. (b) Service educational activities as determined by the Deputy Under Secretary of Defense (L/SCI). (c) Public airports. Eligibility is determined by the Federal Aviation Administration.
Beneficiary Eligibility
State and local public agencies; nonprofit educational or public health institutions or organizations, including providers of assistance to the homeless; nonprofit and public programs for the elderly; educational activities of special interest to the armed services; and public airports.
Contact appropriate State or Federal agency shown under Applicant Eligibility section of this program. OMB Circular No. A-87 applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
For information on how to participate in the Federal Surplus Personal Property Donation Program, contact the State Agency for Surplus Property (SASP) in your state. Contact information for each SASP can be found at: Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. Contact appropriate agency shown under Preapplication Coordination section of this program.
Award Procedure
Upon determination of eligibility, applicant maintains contact with the appropriate agency shown under Preapplication Coordination section of this program.
Not Applicable.
Approval/Disapproval Decision Time
Not Applicable.
Applicants participating through State agencies for surplus property may appeal a determination of ineligibility through the State agency for review by GSA.
Not Applicable.
How are proposals selected?
Not Applicable.
How may assistance be used?
Surplus items are used by State and local public agencies for carrying out or promoting one or more public purposes, such as conservation, parks and recreation, education, public health, public safety, economic development and programs for older individuals; by certain nonprofit, tax-exempt activities for public health or educational purposes, including research for such purposes, and for use in programs for older individuals; or by public airports for airport development, operation or maintenance. Federal restrictions require that, at a minimum, all surplus property be placed into use by the donee within 1 year of acquisition and be used at least for 1 year thereafter. Other restrictions, terms and conditions are imposed by GSA and the agencies determining eligibility (shown under Applicant Eligibility, section below)for items with original acquisition value above $5,000 and for certain commodities, such as vehicles and aircraft. There are restrictions on use during the period of conditional title. Recipients only acquire full, unrestricted title after an established period of time, 12 months, 18 months, 60 months, or in perpetuity, depending on the individual property.
What are the requirements after being awarded this opportunity?
Not Applicable.
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Prescribed by agencies shown under Applicant Eligibility section of this program.
Prescribed by agencies shown under Applicant Eligibility section of this program.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Not applicable. See the following for information on how assistance is awarded/released: Not applicable.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Initial contacts (except Service Educational Activities) should be at regional or local level. See Appendix IV of the Catalog for addresses of GSA Federal Acquisition Service Regional Property Division serving the geographical area of interest. Individual units of Service Educational Activities national organizations such as Boy Scout or Girl Scout troops, Boys and Girls Clubs, etc., should contact their regional or national headquarters; Service Educational Activity Schools should contact their sponsoring military service.
Headquarters Office
Sunny Kwa 1800 F Street, N.W., Washington, District of Columbia 20405 Email: Phone: 202-501-1700
Website Address
Financial Information
Account Identification
(Salaries) FY 13 $8,892,237; FY 14 est $8,163,651; and FY 15 Estimate Not Available(Exp: Budget not yet approved) - Utilization & Donation Program Obligations: Personnel Compensation/benefits; travel; contractual services; other. These figures are for the Utilization & Donation (U&D) Program. The Donation Program is not funded separately from U&D.
Range and Average of Financial Assistance
No Data Available.
Regulations, Guidelines and Literature
41 CFR 102-37, "Donation of Surplus Personal Property," available for purchase from Superintendent of Documents, Government Printing Office, Washington, DC 20402. Pamphlet, "The Federal Surplus Personal Property Donation Program," available from General Services Administration at no charge.
Examples of Funded Projects
Not Applicable.


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