Donation of Federal Surplus Personal Property


To donate Federal personal property no longer required for Federal use to eligible nonfederal entities in order to maximize the use of Federal property

General information about this opportunity
Last Known Status
Program Number
Federal Agency/Office
General Services Administration
Type(s) of Assistance Offered
H - Sale, Exchange, or Donation of Property and Goods
Program Accomplishments
Not applicable.
40 U.S.C. 549; 42 U.S.C. 3020d
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
(a)Applicants other than public airports need to have eligibility determined by their local State Agency for Surplus Property (SASP), established in each state, territory, and the District of Columbia. Public airports need to contact their local Federal Aviation Administration regional office. (b)State participation via the SASP is based upon the acceptance by the General Services Administration (GSA) of a State plan of operation as being in conformance with 40 U.S.C. 549. This State plan must establish a State agency which is responsible for the distribution of Federal surplus personal property to eligible recipients within the State on a fair and equitable basis. Eligible donee categories for the distribution of property through the State Agencies for Surplus Property are defined as: (1) Public agencies which include any (i) State or department, agency, or instrumentality thereof; (ii) political subdivision of the State, including any unit of local government or economic development district, or any department, agency or instrumentality thereof; (iii) instrumentality created by compact or other agreement between State or political subdivisions; (iv) multijurisdictional sub-State district established by or pursuant to State law; and (v) Indian tribe, band, group, pueblo, or community located on a State reservation. Eligibility for public agencies is determined by the State Agency for Surplus Property. (2) Nonprofit, tax-exempt activities such as schools, colleges, universities, libraries, historic light stations, schools for the mentally challenged or physically challenged, educational radio or TV stations, child care centers, museums, medical institutions, hospitals, clinics, health centers, drug abuse treatment centers, providers of assistance to the homeless, providers of assistance to the impoverished and programs for older individuals. (3) Service educational activities as determined by the Deputy Under Secretary of Defense (L/SCI). (4) Public airports. Eligibility is determined by the Federal Aviation Administration. (5) Veterans organizations recognized by the Secretary of Veterans Affairs under section 5902 of title38.
Beneficiary Eligibility
Eligibility is determined by the SASP
Contact appropriate State or Federal agency shown under Applicant Eligibility section of this program. OMB Circular No. A-87 applies to this program.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. An environmental impact statement is required for this listing. An environmental impact assessment is required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. For information on how to participate in the Federal Surplus Personal Property Donation Program, contact the State Agency for Surplus Property (SASP) in your state or territory. Contact information for each SASP can be found at: Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Contact appropriate agency shown under Preapplication Coordination section of this program.
Award Procedure
Upon determination of eligibility, applicant maintains contact with the appropriate agency shown under Preapplication Coordination section of this program.
Not applicable.
Approval/Disapproval Decision Time
Not applicable.
Not applicable.
Not applicable.
How are proposals selected?
Not applicable.
How may assistance be used?
Surplus items are used by State and local public agencies for carrying out or promoting one or more public purposes, such as conservation, parks and recreation, education, public health, public safety, economic development and programs for older individuals; by certain nonprofit, tax-exempt activities for public health or educational purposes, including research for such purposes, and for use in programs for older individuals; and by public airports for airport development, operation or maintenance; or by eligible veterans organizations for purposes of providing services to veterans. Federal restrictions require that, at a minimum, all surplus property be placed into use by the donee within 1 year of acquisition and be used at least for 1 year thereafter. Other restrictions, terms and conditions are imposed by GSA and the agencies determining eligibility (shown under Applicant Eligibility, section below) for items with original acquisition value above $5,000 and for certain commodities, such as vehicles and aircraft. There are restrictions on use during the period of conditional title. Recipients only acquire full, unrestricted title after an established period of time, 12 months, 18 months, 60 months, or in perpetuity, depending on the individual property.
What are the requirements after being awarded this opportunity?
Not applicable.
In accordance with 2 CFR Part 200, subpart F, a nonfederal entity that expends $750,000 or more during the nonfederal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of that part. A nonfederal entity that expends less than $750,000 during the nonfederal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in ?200.503.
Prescribed by agencies shown under Applicant Eligibility section of this program.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
Not applicable Not applicable
Who do I contact about this opportunity?
Regional or Local Office
Initial contacts (except Service Educational Activities) should be at regional or local level. See Appendix IV of the Catalog for addresses of GSA Federal Acquisition Service Regional Property Division serving the geographical area of interest. Individual units of Service Educational Activities national organizations such as Boy Scout or Girl Scout troops, Boys and Girls Clubs, etc., should contact their regional or national headquarters; Service Educational Activity Schools should contact their sponsoring military service.
Headquarters Office
Christopher Willett
1800 F Street, N.W.
Washington, DC 20405 USA
Phone: 703-605-2873
Website Address
Financial Information
Account Identification
(Sale, Exchange, or Donation of Property and Goods) FY 22$7,038,522.00; FY 23 est $7,779,463.00; FY 24 est $8,269,943.00; FY 17 est $6,967,143.00; FY 18 Estimate Not Available FY 16$7,217,701.00; - Utilization & Donation Program Obligations: Personnel Compensation/benefits. These figures are for the Utilization & Donation (U&D) Program. The Donation Program is not funded separately from U&D
Range and Average of Financial Assistance
Not applicable/available.
Regulations, Guidelines and Literature
41 CFR 102-37, "Donation of Surplus Personal Property," can be found at Pamphlet, "The Federal Surplus Personal Property Donation Program," is available from the General Services Administration at
Examples of Funded Projects
Not applicable.


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