Digitizing Historical Records


The National Historical Publications and Records Commission seeks proposals that use cost-effective methods to digitize nationally significant historical record collections and make the digital versions freely available online. Projects must make use of existing holdings of historical repositories and consist of entire collections or series. The materials should already be available to the public at the archives and described so that projects can re-use existing information to serve as metadata for the digitized collection. To make these projects as widely useful as possible for archives, historical repositories, and researchers, the applications must demonstrate: 1. The national significance of the collections or records series to be digitized; 2. An effective work flow that repurposes existing descriptive material, rather than creating new metadata about the records; 3. Reasonable costs and standards for the project as well as sustainable preservation plans for the resulting digital records; 4. Well-designed plans that evaluate the use of the digitized materials and the effectiveness of the methods employed in digitizing and displaying the materials. Projects may not use grant funds to create * descriptive metadata or * edited transcriptions of the digitized materials or * develop websites where people will have to pay a fee to view the images. For a comprehensive list of Commission limitations on funding, please see “What we do and do not fund” (http://www.archives.gov/nhprc/apply/eligibility.html). A grant normally is for one to three years and up to $150,000. The Commission expects to make up to 8 grants in this category, for a total of up to $700,000. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all products that result from its support. Eligible applicants: * Nonprofit organizations or institutions * Colleges, universities, and other academic institutions * State or local government agencies * Federally-acknowledged or state-recognized Native American tribes or groups Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at http://sam.gov. Please refer to the User Guides section and the Grants Registrations PDF. Ineligible applications will not be considered. Cost sharing is required. It is the financial contribution the applicant pledges to the cost of a project. Cost sharing can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. The NHPRC will provide up to 50 percent of the total project costs.

General information about this opportunity
Last Known Status
Deleted 07/11/2013 (Archived.)
Program Number
Federal Agency/Office
Agency: National Archives and Records Administration
Type(s) of Assistance Offered
Number of Awards Available
What is the process for applying and being award this assistance?
Other Assistance Considerations
Formula and Matching Requirements
This program has cost sharing or matching requirements.
Who do I contact about this opportunity?
Headquarters Office
Jeff de la Concepcion
Grant Program Specialist
Phone 202-357-5022
Website Address
E-mail Address
Financial Information
Range and Average of Financial Assistance
Awards up to $150,000.00


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