Cooperative Agreements for State Treatment Outcomes and Performance Pilot Studies Enhancement


To enable project States to collect information on SAPT Block Grant funded treatment services and monitor common substance abuse treatment effectiveness data measures across various State management information systems (MIS). This program will support evaluation programs to design or enhance State MISs or Outcome Management Systems which examine treatment effectiveness and costs through standardized performance and outcome measures while incorporating these common data measures on an inter-State (i.e., with the States acting mutually together) basis.

General information about this opportunity
Last Known Status
Deleted 01/11/2010 (Archived.)
Program Number
Federal Agency/Office
Agency: Department of Health and Human Services
Office: Substance Abuse and Mental Health Services Administration
Type(s) of Assistance Offered
Project Grants.
Program Accomplishments
Zero awards for 2007.
Public Health Service Act, Section 1935(b)(1)(C), as amended, 42 U.S.C 300-35.
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
Project State applicants are Single State Authorities, Technical Assistance Center applicants are domestic private nonprofit (and for-profit) organizations such as community-based organizations, universities, colleges, and hospitals.
Beneficiary Eligibility
Recipients of State governments.
What is the process for applying and being award this assistance?
Pre-Application Procedure
This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
All applicants must use application form PHS 5161-1 (Rev. 7/2000). Application kits containing the necessary forms and instructions may be obtained by contacting: The National Clearinghouse for Alcohol and Drug Information, P.O. Box 2345, Rockville, MD 20857 at telephone: 1 (800) 729-6686. Applications will be objectively reviewed by initial review group(s) composed primarily of nonfederal experts.
Award Procedure
Cooperative agreements in support of State applications are recommended for approval by CSAT to the AOD Single State Agency. Cooperative agreements in support of technical assistance center applications are recommended for approval by the initial review groups and awarded by CSAT to domestic private nonprofit (and for- profit) organizations such as community-based organizations, universities, colleges, and hospitals.
Contact the Headquarters Office listed below for application deadline.
Approval/Disapproval Decision Time
The range is from 120 days to 180 days from receipt date to award date.
How are proposals selected?
Project applications will be reviewed, rated and ranked. Criteria for technical merit review of individual projects will include: understanding the proposed project; merit and appropriateness of project plan; appropriateness of project design and analysis of plan; planning and management; reasonableness and appropriateness of budget; and program evaluation. In addition, the award criteria will include availability of Federal funds and geographic distribution throughout the United States.
How may assistance be used?
Funds (including direct costs and allowable indirect costs) may be used only for expenses clearly related and necessary to carry out approved activities that will support evaluation programs to design or enhance State management information systems or outcomes monitoring systems which examine treatment effectiveness and costs through standardized performance and outcome measures while incorporating these common data measures on an inter-State basis. Funds may not be used to supplant current funding for existing activities. Funds may not be used to pay for services except for additional costs created by the research and may not be used for the purchase of a facility to house any portion of the proposed project. Any funds proposed for the purpose of renovation expenses must be detailed and linked directly to programmatic activities. Any lease arrangements in association with the proposed project utilizing these funds may not extend beyond the project period or cover non-programmatic activities. Construction costs are not allowed.
What are the requirements after being awarded this opportunity?
Interim and final progress reports and financial status reports will be required as specified in the PHS Grants Policy Statement requirements. To permit compliance with the Government Performance and Results Act, grantees will be required to supply necessary data about certain grant processes and/or outcomes in their regularly scheduled program progress reports. Instruction on the data to be supplied will be communicated to grantees by the funding Center shortly after the award is made.
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials. In addition, 45 CFR 74.26 requires that for-profit recipients and subrecipients have an audit performed in accordance with Government Auditing Standards or Circular No. A-133.
There is a 3-year record retention requirement. Records shall be retained beyond the 3-year period if the final audit has not been done or findings resolved.
Other Assistance Considerations
Formula and Matching Requirements
This program does not require a formula. Matching is not required.
Length and Time Phasing of Assistance
Applications will be accepted for a 3-year period with 12-month budget periods. Annual awards will be made subject to continued availability of funds and progress achieved.
Who do I contact about this opportunity?
Regional or Local Office
Not applicable.
Headquarters Office
Program contact: Dr. Mickey Smith, Division for State and Community Assistance, Center for Substance Abuse Treatment, 1 Choke Cherry Road, Telephone: (240) 276-2406. Grants Management contact: Kimberly Pendleton, Division of Grants Management, Office of Program Support, Substance Abuse and Mental Health Services Administration, 1 Choke Cherry Road, Room 7-1091 Telephone: (240) 276-1421.
Website Address .
Financial Information
Account Identification
(Grants) FY 07 $0; FY 08 est not available; and FY 09 est not reported.
Range and Average of Financial Assistance
$300,000 to $500,000; $459,839.
Regulations, Guidelines and Literature
45 CFR 96, 74 an 92 and the PHS Grants Policy Statement. Guidelines and instructions are included in the application kits available by request from: The National Clearinghouse for Alcohol an Drug Information, P.O. Box 2345, Rockville, MD 20857. Telephone: (301) 468-2600 or 1 (800) 729-6686.
Examples of Funded Projects
Some examples of subject areas funded are: 1) Enhancement of an Outcomes Monitoring System (OMS) that is sustainable, affordable and that allows continual tracking and reporting on the effectiveness of the State's substance abuse treatment providers; (2) development of a standardized approach for systematically measuring the performance of substance abuse treatment providers and the treatment outcomes of clients as they a progress through the State treatment system; and (3) measuring patient status in the Addiction Severity Index's seven domains at both baseline and at a 12-month, post baseline follow-up.


Federal Grants Resources