ACA Nationwide Program for National and State Background Checks for Direct Patient Access Employees of Long Term Care Facilities and Providers

 

The program is intended to establish a nationwide program to identify efficient, effective, and economical procedures for long term care facilities and providers to conduct background checks on a statewide basis on all prospective direct patient access employees.

General information about this opportunity
Last Known Status
Active
Program Number
93.506
Federal Agency/Office
Centers For Medicare and Medicaid Services, Department of Health and Human Services
Type(s) of Assistance Offered
B - Project Grants
Program Accomplishments
Not applicable.
Authorization
The Affordable Care Act, Title VI, Part III, Section 6201, Public Law 111-148
Who is eligible to apply/benefit from this assistance?
Applicant Eligibility
CMS is inviting proposals from all States and U.S. territories to be considered for inclusion in this National Background Check Program. Federal matching funds are available to all States and U.S. territories
Beneficiary Eligibility
Beneficiary Eligibility: These facilities and providers include skilled nursing facilities, nursing facilities, home health agencies, hospice care providers, long-term care hospitals, personal care service providers, adult day care providers, residential care providers, assisted living facilities, intermediate care facilities for the mentally retarded (ICFs/MR) and other entities that provide long-term care services, as specified by each participating State.
Credentials/Documentation
Not applicable.
What is the process for applying and being award this assistance?
Pre-Application Procedure
Preapplication coordination is required. Preapplication is required. This program is excluded from coverage under E.O. 12372.
Application Procedure
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Participating States must guarantee non-Federal funds to cover a portion of the cost to conduct the program in their State. CMS will provide a three-to-one match for these funds to each grantee up to a maximum of $3 million for newly applying states and $1.5 million for states that previously participated in the pilot program. The participating State must require fingerprint checks as part of the criminal background check for all direct patient access employees. The participating State must have a plan to implement the program (a) statewide and (b) in all long term care entities specified in Section 6201 of the ACA, although the State may phase-in the program over a multi-year period, and the phase-in may be accomplished by geographical location, provider type, or other factors determined by the State.
Award Procedure
This is not a competitive grant. All applying States that provide an application that is scored by the Federal technical panel at 70.2 out of the possible 101 points or greater shall receive a grant. Applications that score below 70.2 points will not be included as grantees. Funding for this program shall become effective upon CMS approval application. Grants will be awarded to every State that meets the qualifications and terms of agreement described in this solicitation. This includes providing a satisfactory application that meets all provisions of the Law and scores at least 70.2 points or greater (out of 101) from the Federal technical panel review. Grantees may expect to begin receiving funds within 30 days from the Notice of Grant Award.
Deadlines
June 1, 2010 to June 30, 2011 Deadline to apply under this solicitation is June 30, 2011 Final deadline to apply was December 30, 2017.
Approval/Disapproval Decision Time
Not applicable.
Appeals
Not applicable.
Renewals
Not applicable.
How are proposals selected?
The criteria are as specified in Section 6201 (a) (1) of the Affordable Care Act: (1) AGREEMENTS.- H. R. 3590-604 (A) NEWLY PARTICIPATING STATES.-The Secretary shall enter into agreements with each State- (i) that the Secretary has not entered into an agreement with under subsection (c)(1) of such section 307; (ii) that agrees to conduct background checks under the nationwide program on a Statewide basis; and (iii) that submits an application to the Secretary containing such information and at such time as the Secretary may specify. (B) CERTAIN PREVIOUSLY PARTICIPATING STATES.-The Secretary shall enter into agreements with each State- (i) that the Secretary has entered into an agreement with under such subsection (c)(1), but only in the case where such agreement did not require the State to conduct background checks under the program established under subsection (a) of such section 307 on a Statewide basis; (ii) that agrees to conduct background checks under the nationwide program on a Statewide basis; and (iii) that submits an application to the Secretary containing such information and at such time as the Secretary may specify .
How may assistance be used?
CMS is conducting a nationwide program that will identify efficient, effective and economical procedures for long term care facilities and providers to conduct background checks on prospective direct patient/resident access employees.
What are the requirements after being awarded this opportunity?
Reporting
Performance Reports: Following the awarding of the grants, grantees must submit an operational protocol. The operational protocol must describe in detail the policies and procedures that the State will follow during the program period. The operational protocol should detail the responsibilities of the providers included in the program; the State government personnel and any additional responsible parties (e.g., contractors) involved in the program. Those who receive grant awards will be provided further detail as to the expected contents of the operational protocol prior to or during the first grantee meeting.
Auditing
Not applicable.
Records
Not applicable.
Other Assistance Considerations
Formula and Matching Requirements
Statutory formula is not applicable to this assistance listing.

Matching is voluntary. Matching requirements as specified in Section 6201 (a) (5) of the Affordable Care Act: (A) NEWLY PARTICIPATING STATES.— (i) IN GENERAL.—As part of the application submitted by a State under paragraph (1)(A)(iii), the State shall guarantee, with respect to the costs to be incurred by the State in carrying out the nationwide program, that the State will make available (directly or through donations from public or private entities) a particular amount of non-Federal contributions, as a condition of receiving the Federal match under clause (ii). (ii) FEDERAL MATCH.—The payment amount to each State that the Secretary enters into an agreement with under paragraph (1)(A) shall be 3 times the amount that the State guarantees to make available under clause (i), except that in no case may the payment amount exceed $3,000,000. (B) PREVIOUSLY PARTICIPATING STATESH. R. 3590—607 (i) IN GENERAL.—As part of the application submitted by a State under paragraph (1)(B)(iii), the State shall guarantee, with respect to the costs to be incurred by the State in carrying out the nationwide program, that the State will make available (directly or through donations from public or private entities) a particular amount of non-Federal contributions, as a condition of receiving the Federal match under clause (ii). (ii) FEDERAL MATCH.—The payment amount to each State that the Secretary enters into an agreement with under paragraph (1)(B) shall be 3 times the amount that the State guarantees to make available under clause (i), except that in no case may the payment amount exceed $1,500,000 .

MOE requirements are not applicable to this assistance listing.
Length and Time Phasing of Assistance
Up to 36 months Method of awarding/releasing assistance: Quarterly.
Who do I contact about this opportunity?
Regional or Local Office
Debra Spears CMCS/SCG/DNH
Headquarters Office
Melissa Rice
7500 Security Blvd.
Baltimore, MD 21244 US
melissa.rice@cms.hhs.gov
Phone: 410-786-3270
Financial Information
Account Identification
75-0509-0-1-550
Obligations
(Project Grants) FY 18$5,015,348.00; FY 19 est $0.00; FY 20 est $0.00; FY 17$0.00; FY 16$1,200,000.00; -
Range and Average of Financial Assistance
$1.5 million to $3 million
Regulations, Guidelines and Literature
45 CFR Parts 74 and 92, Cost Principles, the HHS Grant Policy Statement, OMB Cost Principles, Request for Application (RFA) and Terms and Conditions of Award.
Examples of Funded Projects
Not applicable.

 



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