Statewide Automated Victim Information Notification (SAVIN) Program (16.740)

Program

16.740 Statewide Automated Victim Information Notification (SAVIN) Program

Federal Agency

Agency: Department of Justice
Office: Bureau Of Justice Assistance

Authorization

Consolidated Appropriations Act, 2008, Public Law 110-161.

Program Number

16.740

Last Known Status

Active

Objectives

The purpose of the SAVIN grant program is to assist States in building, implementing or improving their statewide automated victim notification system, thereby enabling them to provide critical information to victims in near-real time and to build a nationwide information sharing capability.

Types of Assistance

PROJECT GRANTS

Uses and Use Restrictions

Technology improvement programs. SAVIN grantees are required to use the National Information Exchange Model (NIEM) (www.niem.gov), follow associated SAVIN implementation guidelines, and adopt the guidelines as part of their SAVIN program planning. Funds may not be used to supplant State and local funds.

Eligibility Requirements

Applicant Eligibility

Qualified agencies of State governments or other agencies authorized by State governments are eligible to apply for grant funds to establish new statewide automated victim notification programs in their States, or to expand the functionality of existing statewide automated victim notification programs. American Indian Tribes and Alaska Native Tribes and/or Tribal Organizations: All tribal applications must be accompanied by a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal counsel or comparable government body. If the grant will benefit more than one tribal entity, a current authorizing resolution or other enactment of the tribal counsel or comparable government body from each tribal entity must be included. If the grant application is being submitted on behalf of a tribal entity, a letter or similar document authorizing the inclusion of the tribal entity named in the application must be included.

Beneficiary Eligibility

States, Territories and Tribal governments.

Credentials/Documentation

Each applicant must submit a completed application that meets the requirements specified in the program guidance. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

The standard application forms (SF-424) as furnished by the Federal agency in accordance with 28 CFR, Part 66 must be used with this program. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.

Application Procedure

This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. All competitive grant applications must be submitted electronically through the Grant Management System (GMS) at: http://grants.ojp.usdoj.gov. Applications or supplemental materials received by facsimile or postal mail will not be accepted.

Award Procedure

A letter and copies of the grant award are sent to the applicant agency upon approval by the Assistant Attorney General. One copy of the grant award must be signed by the grantee's authorized official and returned to the Office of Justice Programs.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Range of Approval/Disapproval Time

The Bureau of Justice Assistance shall not finally disapprove any application (or amendment to that application) without affording the applicant reasonable notice of any deficiencies and providing an opportunity to correction and reconsideration.

Appeals

Hearing and appeal procedures will follow 28 CFR Part 18, Code of Federal Regulations.

Renewals

Renewals are subject to annual appropriations.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.

Matching Requirements: Percent: 50.%. Congress has mandated that Federal funds provided under the SAVIN program "require a 50 percent match from State, local or private sources." For each Federal dollar awarded, the managing agency must provide $0.50 towards the planning, implementation, operation and/or assessment of the project from state, local or private sources. Matching contributions may be a cash match, an 'in-kind' match, or a combination of the two. For the purpose of this grant, cash match contributions consist of cash funds contributed to the planning, implementation, operation and/or assessment of the SAVIN project. For the purpose of this grant, in-kind matching contributions consist of indirect expenditures in support of the SAVIN project, including the cost of state/local program staffing, facilities, communication infrastructure, and equipment used in the planning, implementation, operation, management or assessment of the program.

MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

BJA will award funding to deploy and operate the program for 24 months from the date of award. See the following for information on how assistance is awarded/released: Reimbursement.

Post Assistance Requirements

Reports

No program reports are required. No cash reports are required. Progress reports are required in accordance with the Office of Justice Programs Financial Guide. Financial reports are required in accordance with the Office of Justice Programs Financial Guide. To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act (GPRA), Public Law 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

In accordance with the requirements set forth in 28 CFR Parts 66 and 70, grantees must maintain all financial reports and other supporting documents pertinent to the award for at least 3 years following the close of the most recent audit.

Program Accomplishments

Fiscal Year 2008: BJA combined the funding available in FY 2005 ($7,393,000) and FY 2006 ($8,965,825) for an open solicitation for applications. BJA selected 16 statewide systems for award, with $3,372,964 carried over and made available in FY 2007. BJA also established the SAVIN Guidelines and Standards Advisory Committee and published the SAVIN Guidelines and Standards document in October 2006 for planning, managing and operating a successful SAVIN system. The SAVIN Guidelines and Standards document also includes a set of technology standards to ensure newly developed systems conform to national criminal justice information sharing standards. In FY 2007, the $8,829,239 in new funding combined with carry-over for a total of $12,202,203 in available funding. BJA issued a competitive solicitation in FY 2007 and selected 11 new awards and 4 supplemental awards for system enhancements. The FY 2007 awards brought the total number of statewide SAVIN systems to 27.
The amount of FY 2008 funding available was $8,432,185. A total of 19 applications from 18 states and one territory were received. Seven of the eight new SAVIN applicants in Category I, as well as the top nine enhancement applicants that received the strongest scores in Category II were funded for a total of 16 awards in FY 2008. BJA funded the 16 applications rated highest through the competitive review process for a total of $7,307,279. The FY 2008 awards brought the total number of statewide SAVIN systems to 33 states and the Territory of Puerto Rico.
BJA also funded the Integrated Justice Information Sharing (IJIS) Institute $625,000. The SAVIN Program is supported by the Integrated Justice Information Sharing (IJIS) Institute�s SAVIN Advisory Committee (Committee). The Committee was established and is managed by IJIS which is a non-profit membership organization of technology professionals focused on building information sharing capacity for the criminal justice community. The Committee consists of representatives from state agencies and industry professionals for the purpose of achieving the goals of effective development and implementation of the SAVIN program. The Committee has drafted for BJA publication the SAVIN Program Guidelines and Standards document, and actively participated in the development and execution of the SAVIN 2007 and SAVIN 2008 national conferences.
The FY 2008 SAVIN program implementation total was $7,932,279, with $499,906 available in carry-over funding for FY 2009. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Financial Information

Account Identification

15-0401-0-1-754.

Obligations

(Project Grants) FY 08 $7,790,661; FY 09 est $12,000,000; FY 10 est $12,000,000

Range and Average of Financial Assistance

BJA will determine the number of awards based on available resources, the number of submissions received, and criteria set forth in this grant announcement.

Regulations, Guidelines and Literature

Office of Justice Programs Financial Guide.

Related Programs

Not Applicable.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Michael Dever 810 7th Street, N.W., 4th Floor, Washington, District of Columbia 20531 Email: AskBJA@usdoj.gov Phone: (202) 616-6500 or 1-866-859-2687

Web Site Address

http://www.ojp.usdoj.gov/BJA/

Examples of Funded Projects

Not Applicable.

Criteria for Selecting Proposals

Applications are reviewed to determine compliance with applicable guideline requirements.