State Homeland Security Program (SHSP) (97.073)
Program
97.073 State Homeland Security Program (SHSP)
Federal Agency
DEPARTMENT OF HOMELAND SECURITY (DHS)
Authorization
U.S.A. Patriot Act of 2001, Public Law 107-56; Department of Homeland Security Appropriations Act of 2005, Public Law 108-334.
Program Number
97.073
Last Known Status
Active
Objectives
The FY 05 State Homeland Security Program (SHSP) provides funds to enhance the capability of State and local units of government to prevent, deter, respond to, and recover from incidents of terrorism involving the use of CBRNE weapons and cyber attacks. These funds support costs related to: Homeland security and emergency operations planning activities; Purchase of specialized equipment; Costs related to the design, development, and conduct of statewide CBRNE and cyber security training programs and attendance at ODP-approved courses; Design, development, conduct, and evaluation of CBRNE and cyber security exercises; Management and administrative costs associated with implementing the State Homeland Security Strategy (SHSS) and managing the SHSP program.
Types of Assistance
Formula Grants.
Uses and Use Restrictions
The SHSP grant awards may be used for planning, training, exercises, and equipment, as related to the program objectives above, and will be administered by the respective State Administrative Agency (SAA). For more detailed SHSP grant award use and restrictions, please refer to the FY 05 HSGP solicitation guidance.
Eligibility Requirements
Applicant Eligibility
States, as defined in the Homeland Security Act of 2002, refer to means "any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the United States." The SAA is the only agency eligible to apply for SHSP funds and is responsible for obligating SHSP funds to local units of government and designated recipients. Local units of government, as defined in the Department of Homeland Security Appropriations Act of 2005, refer to "any county, city, village, town, district, borough, port authority, transit authority, intercity rail provider, commuter rail system, freight rail provider, water district, regional planning commission, council of government, Indian tribe with jurisdiction over Indian country, authorized tribal organization, Alaska Native village, independent authority, special district, or other political subdivision of any State."
Beneficiary Eligibility
State and local governments.
Credentials/Documentation
To apply for FY 05 SHSP funds, the applicant must submit an online application for funding through the Office of Justice Programs (OJP) Grants Management System (GMS). For more detailed application requirements for the SHSP grant program, please refer to the FY 05 HSGP solicitation guidance.
Application and Award Process
Preapplication Coordination
This program is eligible for coverage under E.O. 12372 "Intergovernmental Review of Federal Programs." Applicants should consult the office or official designated as the single point of contact in their State for more information on the process to be followed as required by the State in applying for assistance, if the State has selected the program for review.
Application Procedure
The SAA must apply for SHSP funding through the FY 05 HSGP solicitation on-line through the GMS at https://grants.ojp.usdoj.gov/ and must meet the SHSP requirements outlined in the FY 05 HSGP solicitation guidelines and application kit.
Award Procedure
Applicants will be notified by ODP if they have received funding.
Deadlines
Applications will be made available on December 2, 2004 and must be received by ODP no later than January 16, 2005.
Range of Approval/Disapproval Time
Appeals
None.
Renewals
An annual appropriation is anticipated for this program.
Assistance Considerations
Formula and Matching Requirements
FY 05 allocations for SHSP were determined by a formula using a base amount of 0.75% of the total allocation for each State (including the District of Columbia and the Commonwealth of Puerto Rico), and 0.25% of the total allocation for each U.S. Territory, as codified in the U.S.A. Patriot Act. The balance of the funds are distributed on the basis of population. There is no match requirement for this program.
Length and Time Phasing of Assistance
The period of performance for the SHSP is 30 months, from October 1, 2004 through March 31, 2007.
Post Assistance Requirements
Reports
Grantees are required to submit an Initial Strategy Implementation Plan (ISIP) within 60 days of the grant award date. States will then report strategy implementation on a semi-annual basis for the life of the grant. These reports, called the Biannual Strategy Implementation Reports (BSIR), will serve as the reporting format for the Categorical Assistance Program Reports (CAPR), which are due within 30 days after the end of the reporting periods (June 30 and December 31) for the life of the award. A final strategy implementation is due 120 days after the end date of the grant. Required financial status reports (SF 269A) are due quarterly on the 45th day following the end of each calendar quarter. A report must be submitted for every quarter the grant is active. The OJP Office of the Comptroller will provide a copy of the financial and progress report forms in the initial award package.
Audits
In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency no later than nine months after the end of the grantee's fiscal year.
Records
Financial records, supporting documents, statistical records, and all other records pertinent to a grant shall be retained for a period of at least three years after the grant has been closed or until an audit has been conducted that does not show any questionable costs.
Program Accomplishments
States have completed threat, vulnerability, capabilities, and needs assessments and have developed State Homeland Security Strategies. The strategies identify the needs for planning, organization, equipment, training, exercises, and technical assistance. ODP is working with the States to develop assistance plans and identify Department of Homeland Security resources that can assist them in accomplishing the goals and objectives identified in their strategies.
Financial Information
Account Identification
70-0560-0-1-999.
Obligations
(Grants) (SHSP)FY 04 $1,669,419,000; FY 05 est $1,062,285,206; and FY 06 est $1,020,000,000.
Range and Average of Financial Assistance
Amounts will vary.
Regulations, Guidelines and Literature
For more requirements and guidance, please refer to the SHSP section of the FY 05 HSGP solicitation guidelines and application kit.
Related Programs
97.074, Law Enforcement Terrorism Prevention Program (LETPP); 97.042, Emergency Management Performance Grants; 97.008, Urban Areas Security Initiative; 97.071, Metropolitan Medical Response System; 97.053, Citizen Corps.
Information Contacts
Regional or Local Office
The ODP Centralized Scheduling and Information Desk (CSID) can be contacted at 1-800-368-6498 or askcsid@dhs.gov. CSID hours of operation are from 8:00 a.m. - 7:00 p.m. (EST), Monday - Friday.
Headquarters Office
Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness (ODP), 245 Murray Lane - Bldg. #410, Washington, DC 20523. Telephone: 800-368-6498.
Web Site Address
Examples of Funded Projects
None.
Criteria for Selecting Proposals
In accordance with FY 05 SHSP requirements, allowables, and guidance.
