State Domestic Preparedness Equipment Support Program (97.004)
Program
97.004 State Domestic Preparedness Equipment Support Program
Federal Agency
DEPARTMENT OF HOMELAND SECURITY
Authorization
U.S.A. Patriot Act of 2001, Public Law 107-56.
Program Number
97.004
Last Known Status
Active
Objectives
To enhance the capacity of State and local first responders to respond to a Weapons of Mass Destruction (WMD) terrorism incident involving chemical, biological, nuclear, radiological, incendiary, and explosive devices.
Types of Assistance
Formula Grants.
Uses and Use Restrictions
Administrative funds will be provided to conduct comprehensive threat and needs assessments and to develop and implement a Statewide Domestic Preparedness Strategy to enhance first responder capabilities to respond to a WMD terrorist incident. States will also receive an allocation of funds to purchase equipment for State and local first responders, in accordance with the authorized equipment list included in the Application Kit, and an allocation to support the planning and conduct of exercises.
Eligibility Requirements
Applicant Eligibility
States, the District of Columbia, the Territories of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Northern Mariana Islands. References to "States" includes all eligible applicants.
Beneficiary Eligibility
State and local governments.
Credentials/Documentation
To qualify to apply for grant funds, States were required in FY 2000/2001 to conduct a comprehensive threat and needs assessment and to develop a Statewide Domestic Preparedness Strategy. The applicant for FY 2002, must complete a grant application package that includes: 1) a Standard Form 424, which must be signed by the authorized official for the State Administrative Agency designated by the Governor to administer the program; 2) an updated threat and needs assessment; 3) program narrative which provides an assessment of the State's progress on implementation of its Statewide Domestic Preparedness Strategy; 4) a description of how funds provided through the State Domestic Preparedness Equipment and Exercise Program will be allocated and how the requested equipment will address the needs identified through the Statewide Domestic Preparedness Strategy; 5) signed Assurances.
Application and Award Process
Preapplication Coordination
This program is eligible for coverage under E.O. 12372 "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedure
Applications must be submitted on-line using the OJP Grants Management System and must contain the information and meet the requirements outlined in the Program Guidelines and Application Kit.
Award Procedure
Applicants will be notified by OJP in writing if they have received funding.
Deadlines
Application deadlines will be included in the Application Kit that will be distributed directly to eligible State agencies.
Range of Approval/Disapproval Time
Appeals
None.
Renewals
An annual appropriation is anticipated for this program.
Assistance Considerations
Formula and Matching Requirements
The funds are allocated to the States on the basis of a formula that provides a base amount to each State, with the balance of the funds distributed on the basis of population. There is no match requirement for this program.
Length and Time Phasing of Assistance
Grantees are allowed the year of appropriation plus two years to expend the funds.
Post Assistance Requirements
Reports
Recipients of funding are required to submit an initial quarterly progress report for the full first calendar quarter, followed by semi-annual progress reports for the remainder of the grant period. A final report is due 90 days after the end date of the grant. Required financial status reports (SF 269A) are due quarterly on the 45th day following the end of each calendar quarter. A report must be submitted for every quarter the grant is active. The Office of the Comptroller will provide a copy of the financial and progress report forms in the initial award package.
Audits
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of State, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency not later than 9 months after the end of the grantee's fiscal year.
Records
Financial records, supporting documents, statistical records, and all other records pertinent to a grant shall be retained for a period of at least 3 years after the grant has been closed or until an audit has been conducted that does not show any questionable costs.
Program Accomplishments
States have completed risk and needs assessments and have developed Statewide Domestic Preparedness Strategies. States have identified equipment that is needed by first responders and have established priorities for the purchase and allocation of equipment. The strategies also identify the need for training, technical assistance, and exercises. ODP is working with the States to develop State Assistance Plans to allocate ODP resources to address the training, technical assistance, and exercise needs identified in the Statewide Domestic Preparedness Strategies.
Financial Information
Account Identification
70-0511-0-1-999.
Obligations
(Grants) FY 02 $325,638,581; FY 03 est $1,958,500,000; and FY 04 est not available.
Range and Average of Financial Assistance
Amounts will vary depending on scope of the project.
Regulations, Guidelines and Literature
The Office of Justice Programs Financial Guide and The State Domestic Preparedness Equipment and Exercise Program Guidelines and Application Kit.
Related Programs
16.580, Edward Byrne Memorial State and Local Law Enforcement Assistance Discretionary Grants Program.
Information Contacts
Regional or Local Office
None.
Headquarters Office
Department of Homeland Security 245 Murray Drive, S.W. Washington, D.C. 20528 Tel. (202) 282-8000.
Web Site Address
Examples of Funded Projects
None.
Criteria for Selecting Proposals
Grant applications will be reviewed for updated threat and needs assessments and efforts to implement the Statewide Domestic Preparedness Strategy.
