Sex Offender Management Discretionary Grant (16.203)

Program

16.203 Sex Offender Management Discretionary Grant

Federal Agency

Agency: Department of Justice
Office: Corrections Program Office

Authorization

Violent Crime Control and Law Enforcement Act of 1994; Public Law 102-322, Section 40152, codified at 42 U.S.C. Section 13941, the Comprehensive Approaches to Sex Offender Management (CASOM) Discretionary Grant.

Program Number

16.203

Last Known Status

Active

Objectives

To assist state, local and tribal jurisdictions in improving their adult and/or juvenile sex offender management policies and practices by critically examining existing approaches to monitoring and managing the population; identifying significant gaps and needs in the monitoring and management of sex offenders and developing training and technical assistance to address these identified needs.

Types of Assistance

PROJECT GRANTS; TRAINING

Uses and Use Restrictions

The Sex Offender Management Discretionary Grant funds may be used to provide training and technical assistance to jurisdictions with reference to sex offender management and accountability. Training and technical assistance should be targeted to probation and parole officers and other personnel who provide case management, supervision, or relapse prevention services to non-incarcerated sex offenders or who are responsible for sex offender registration compliance.

Eligibility Requirements

Applicant Eligibility

Non-profit and for-profit organizations, institutions of higher education, tribal entities, States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, America Samoa, Guam, the Northern Mariana Islands, local, and tribal communities who are interested in addressing the management of juvenile, adult, or a mixed population of sex offenders through the provision of training and technical assistance are eligible to apply for this grant program. Applicants must coordinate their proposal with others in their jurisdiction to ensure a collaborative response to this solicitation as well as to ensure that agencies within a single jurisdiction are not competing against one another in the grant process.

Beneficiary Eligibility

State, local and tribal agencies (e.g. parole, probation, pretrial services, etc.) responsible for sex offender management, accountability, registration and supervision to implement training programs to enhance strategies for managing sex offender in the community. Non-profit or for-profit organizations, institutions of higher learning and tribal entities with demonstrated experience in sex offender management and accountability issues and delivery of training and technical assistance to implement national training and technical assistance program on sex offender management, accountability, registration and supervision.

Credentials/Documentation

The applicant must submit a completed Application for Federal Assistance (Standard Form 424), including signed assurances that it will comply with statutory and administrative requirements. The applicant is also required to submit a description that includes the goals of the program, the implementation process, timetable for implementation, how the State will coordinate substance abuse treatment activities at the State and local levels, and the State's law or policy requiring substance abuse testing of individuals in correctional residential substance abuse treatment programs. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.

Application Procedure

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. All applications must be submitted electronically at: http://www.grants.gov or via GMS. Applications or supplemental materials received by facsimile or postal mail will not be accepted.

Award Procedure

Grantees are notified by e-mail 7 to 10 days after Congress has been notified. Grantees must print award, have signed by the authorized official and returned to the Office of Justice Programs by facsimile or mail.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Range of Approval/Disapproval Time

Applications will generally be approved or denied within 120 days of receipt of a completed application.

Appeals

Discretionary grant applicants will be notified in writing of reasons for disapproval of their application.

Renewals

Grants can be extended by submitting a written justification for an extension to the SMART Office for review. Extensions are subject to approval by the SMART Office and congressional funding.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.

Matching Requirements: Grants are discretionary and are awarded based on the merits of the application submitted to the SMART Office. A 25 percent match may be required for this grant program, and the funding for this project may not exceed 75 percent. Contributions may be cash, in-kind services, or a combination of both.

MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Funds for each fiscal year will be awarded for a period that includes the fiscal year of the appropriation plus one additional year. See the following for information on how assistance is awarded/released: Please contact the program office for further information.

Post Assistance Requirements

Reports

Program reports are not applicable. Cash reports are not applicable. Semi-annual progress reports are required. Quarterly financial reports are required. Performance measures, as stipulated in the solicitation, are required.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Payments and transactions are subject to audits by the Government Accountability Office, Department of Justice's Office of the Inspector General, State or local government auditors, and auditors from independent public accounting firms. Jurisdictions must follow their local policies and procedures, including maintenance of reliable and accurate accounting systems, record keeping, and systems of internal control. All organizations that expend financial assistance of $500,000 or more in any fiscal year must have a single audit for that year in accordance with OMB Circular No. A-133, as amended, unless the audit condition on the award says otherwise. These audits are due to the cognizant Federal agency not later than 9 months after the end of the grantee's fiscal year. Performance Measures: To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act (GPRA), Public Law 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work.

Records

In accordance with the requirement set forth in 28 CFR, Parts 66 and 70, grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least 3 years following the close of the most recent audit.

Program Accomplishments

Fiscal Year 2008: See program web site. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Financial Information

Account Identification

15-0404-0-1-754.

Obligations

(Project Grants) FY 08 $3,136,325; FY 09 est $3,500,000; FY 10 est not reported.

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines and Literature

Program Guidance and Application Kit, and the OJP Financial Guide.

Related Programs

Not Applicable.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Jacqueline O'Reilly, Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking, Office of Justice Programs, Department of Justice, 810 Seventh Street, N.W., Washington, District of Columbia 20531 Phone: (202) 514-5024.

Web Site Address

http://www.ojp.usdoj.gov/smart .

Examples of Funded Projects

Fiscal Year 2008: Visit web site address. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Criteria for Selecting Proposals

A review panel convened by the SMART Office will evaluate all applications on the basis of the following criteria: (1) The application clearly exhibits a commitment to collaboration, including meaningful collaboration across public sector agencies and with nonprofit, non-governmental victim services organizations; (2) the application identifies a problem that is consistent with the purposes of this initiative; (3) The application describes a project that effectively addresses the problem statement; (4) The implementation strategy, time line, and capability of the organization and staff are sound; (5) The application articulates clearly the jurisdiction's goals, outcomes, and objectives and describes the accountability system and performance measures to determine progress towards achieving them; (6) The project demonstrates meaningful attention to the safety of victims of sex offenses and holds offenders accountable for their criminal behavior by enhancing capacity through training and technical assistance; (7) The application identifies specific individuals, or a process to identify individuals, to serve as the Grant Manager, Grant Coordinator, and Research Coordinator for the effort, and demonstrates the skills, roles, and involvement of these individuals; and (8) The budget is reasonable as it relates to project activities.