Pre-Disaster Mitigation (97.047)

Program

97.047 Pre-Disaster Mitigation

Federal Agency

Agency: Department of Homeland Security

Authorization

Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 203, 42 U.S.C 5133.

Program Number

97.047

Last Known Status

Active

Objectives

Provide funding support to states, tribes, territories, communities, and public colleges and universities for pre-disaster mitigation planning and projects primarily addressing natural hazards. This program promotes implementation of activities designed to reduce injuries, loss of life, and damage and destruction to property from natural hazards.

Types of Assistance

PROJECT GRANTS

Uses and Use Restrictions

Mitigation Planning: Planning activities that develop state, Indian tribal, local, and university hazard mitigation plans that meet planning criteria outlined in 44 CFR Part 201 are eligible for the PDM program. Hazard mitigation planning activities must primarily focus on natural hazards but may also address hazards caused by manmade events. Plans may be either single or multi-jurisdictional and countywide or multi-jurisdictional hazard mitigation plans may be submitted for funding. Funding is restricted to a maximum of $800,000 Federal share per planning sub-application. Mitigation Projects: Proposed multi-hazard mitigation projects must primarily focus on natural hazards. Funding is restricted to a maximum of $3 million Federal share per project sub-application. Space limitations preclude a full listing of examples of eligible mitigation projects � the following is partial listing: Voluntary acquisition of real property (i.e. structures and land, where necessary) for conversion to open space in perpetuity; Relocation of public and private structure ; Elevation of existing public or private structures to avoid coastal or riverine flooding; Structural retrofitting and non-structural retrofitting (e.g., storm shutters, hurricane clips, bracing systems) of existing public or private structures; Construction of safe rooms (tornado and severe wind shelters) for public and private structures that meet the FEMA construction criteria;Vegetation management for natural dune restoration, wildfire or snow avalanche; Protective measures for utilities water and sanitary sewer systems and/or infrastructure; Storm water management projects and localized flood control projects, such as certain ring levees, bank stabilization, and floodwall systems that are designed specifically to protect critical facilities that do not constitute a section of a larger flood control system. Projects submitted for consideration must be consistent with the goals and objectives in the State/Tribal Mitigation Plan. Tribal, local, and university projects also must be consistent with the goals and objectives in the Tribal/Local Mitigation Plan. For additional information concerning PDM uses and restrictions, please see the program guidance.

Eligibility Requirements

Applicant Eligibility

Any State, including the District of Columbia, the U.S. Virgin Islands, the Commonwealth of Puerto Rico, Guam, American Samoa, the Trust Territories of the Pacific Islands, and the Mariana Islands, is eligible as well as Indian tribal governments.

Beneficiary Eligibility

Grantee eligibility. State and Indian tribal governments are eligible to apply for assistance as a grantee under the PDM program. Sub-grantee eligibility. Local governments and Indian tribal governments are eligible to apply to the grantee for assistance as a sub-grantee under the PDM program. In order for floodprone communities to receive funds, applicants must be participating in the National Flood Insurance Program (if they have been mapped through the NFIP) and must be in good standing (not on probation or suspension).

Credentials/Documentation

Grant awards will be determined in accordance with OMB Circulars No. A-102, Grants and Cooperative Agreements with State and Local Governments and A-87, Cost Principles for State, Local and Indian Tribal Governments. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

Preapplication coordination is required. An environmental impact statement is required for this program. An environmental impact assessment is required for this program. This program is excluded from coverage under E.O. 12372.

Application Procedure

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Application deadline and other information are contained in the application/program guidance.

Award Procedure

Applications or plans are reviewed by DHS program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Range of Approval/Disapproval Time

Refer to program guidance document.

Appeals

None. Refer to program guidance document.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title Robert T. Stafford Disaster Relief and Emergency Assistance Act, Chapter 42, Part 5133, Public Law 93-288.

Matching Requirements: At most 25% nonfederal, 75% Federal. Grants awarded to small, impoverished communities may receive a Federal cost-share of up to 90%. Refer to program guidance for additional information.

MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: Payment based on Project need.

Post Assistance Requirements

Reports

Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: Jan. 30, April 30, July 30, and Oct. 30. Final financial and performance reports are due 90 days after the expiration or termination of grant award. Refer to program guidance document. Refer to program guidance document. Refer to program guidance document. Refer to program guidance document.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Non-federal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Program Accomplishments

Not Applicable.

Financial Information

Account Identification

70-0508-0-1-402.

Obligations

(Project Grants) FY 08 $114,000,000; FY 09 est $90,000,000; FY 10 est not reported.

Range and Average of Financial Assistance

Refer to program guidance.

Regulations, Guidelines and Literature

For current FY funds, awards will be governed by Sec. 203 of the Stafford Act; and the Hazard Mitigation Assistance Unified grant program guidance, which is available to the public on the FEMA internet site: http://www.fema.gov/government/grant/pdm/index.shtm.

Related Programs

97.029 Flood Mitigation Assistance; 97.039 Hazard Mitigation Grant; 97.092 Repetitive Flood Claims; 97.110 Severe Loss Repetitive Program

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Appendix IV of the Catalog for the list of addresses of Federal Emergency Management Agency Regional Offices. A list of FEMA regional offices also is available on the Internet at http://www.fema.gov/about/contact/regions.shtm.

Headquarters Office

Mitigation Division, Emergency Preparedness and Response Directorate, Department of Homeland Security 1800 South Bell Street, Arlington, Virginia 20595-3015 Email: Lloyd.Hake@dhs.gov Phone: (202) 646-3428 Fax: 202-646-3104

Web Site Address

http://www.fema.gov/government/grant/pdm/index.shtm

Examples of Funded Projects

Fiscal Year 2008: State, Indian tribal, and local multi-hazard mitigation plans; wind retrofits; hurricane shutters; acquisition of flood prone homes; safe rooms; earthquake rehabilitation; and seismic upgrades. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Criteria for Selecting Proposals

Refer to the program guidance for information on criteria for selecting proposals.