Performance and Registration Information Systems Management (20.231)

Program

20.231 Performance and Registration Information Systems Management

Federal Agency

Agency: Department of Transportation
Office: Federal Motor Carrier Safety Administration (FMCSA)

Authorization

Social Security online verification; covert and overt monitoring operations for third party testers and State examiners; automated knowledge tests; conviction automation projects; examiner and third party tester education and training ., Public Law 102-240; The Flexible, Efficient Transportation Equity Act of 2006, Public Law 109-59; the Transportation Equity Act for the 21st Century of 1998, Public Law 105-178.

Program Number

20.231

Last Known Status

Active

Objectives

To identify motor carriers responsible for the safety of commercial motor vehicles and monitor the safety fitness of those motor carriers by linking the vehicle registration process to safety performance monitoring and enforcement. Furthermore, causing the carrier to improve their safety performance through an improvement process, and where necessary, the application of registration sanctions.

Types of Assistance

FORMULA GRANTS

Uses and Use Restrictions

Assistance to States for the implementation of the PRISM program, including training, outreach, and the development of system requirements linking motor carrier safety to the States commercial vehicle registration processes. This process allows States to capture the USDOT number of the motor carrier responsible for the safety of each vehicle at the vehicle level during registration. The development of system requirements linking motor carrier safety to the States commercial vehicle registration processes.

Eligibility Requirements

Applicant Eligibility

A qualified State of the United States and the District of Columbia.

Beneficiary Eligibility

States.

Credentials/Documentation

Submission of a State grant request and PRISM Implementation Plan addressing the program requirements outlined in the PRISM Implementation Guide. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedure

This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. File with the FMCSA Division Office a Letter of Intent, or a SF 424 Short Form. The State's PRISM Implementation Plan specifying how the State will meet the program requirements, time frames for completion, and associated costs. A sample Letter of Intent, together with a SF 424 Short and a sample State Implementation Plan are available on the grants.gov website http://www.grants.gov.

Award Procedure

The amount of the PRISM grant funding allocated to a qualifying State will be determined by the Federal Motor Carrier Safety Administration based on the assessed needs of the State, the eligibility of the State, and the availability of funds. Once the State's PRISM Implementation Plan has been approved, the grant will be awarded and the State will be required to sign a grant agreement with FMCSA.

Deadlines

Not Applicable.

Range of Approval/Disapproval Time

From 21 to 60 days.

Appeals

States will be notified via the Division Administrator of failure to submit a satisfactory PRISM Implementation Plan. States will then be requested to modify and resubmit the plan for approval.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.

This program has no matching requirements.

This program does not have MOE requirements.

Length and Time Phasing of Assistance

Grants are available for up to two years. Obligations to a State will remain available for expenditure during the two-year period specified in the grant agreement and may be extended under special circumstances with FMCSA approval. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

Quarterly activity reports, including a summary of grant expenditures, are required to be filed with the FMCSA Division Office. Cash reports are not applicable. Progress reports are not applicable. Expenditure reports are not applicable. Performance monitoring is not applicable.

Audits

Not Applicable.

Records

Records of all program activities covered in the State's PRISM Implementation Plan and records pertaining to other supporting activities must be kept for 3 years following the year of funding.

Program Accomplishments

Fiscal Year 2008: 47 States plus the District of Columbia have signed grant agreements with the FMCSA to implement the PRISM program, including: AK, AL, AR, AZ, CA, CO, CT, DE, FL, GA, HI, IA, ID, IL, IN, KS, KY, LA, MA, ME, MN, MO, MS, MT, NH, NJ, NC, NE, NH, NY, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VA, VT, WA, WI, WV, and WY. On average it takes approximately 2 to 2 1/2 years for a State to acquire the necessary hardware and software required to build, populate, and maintain the necessary DMV PRISM data files to fully realize the potential of PRISM. Twenty-nine States are presently PRISM capable, with four states in the process of implementation and nine states and DC committed to implement the program at their discretion sometime in the future. PRISM states that actively exercise their authority to deny, revoke, and or suspend a carriers registration include: AL, AR, CT, GA, IA, IN, KY, ME, MN, MO, NC, NE, NH, NM, OH, OK, PA, RI, SC, SD, TN, TX, UT, VT, WA, and WV. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Financial Information

Account Identification

69-8048-0-7-401.

Obligations

(Salaries) FY 08 $5,000,000; FY 09 est $5,000,000; FY 10 est $5,000,000

Range and Average of Financial Assistance

Financial assistance averages approximately $500,000 per State. Funding is determined based upon individual State needs for full implementation of the program.

Regulations, Guidelines and Literature

The Implementation Guide, Procedures Manual, and System Specifications for the PRISM program maybe obtained by contacting PRISMTechnicalSupport@Volpe.dot.gov. Regulations, Guidelines, and Literature: 49 CFR 1.48. 49 CFR 386-399, Federal Motor Carrier Safety regulations; 49 CFR 100-180, Hazardous Materials Regulations, Government Printing Office, $14-$27 per volume.

Related Programs

Not Applicable.

Information Contacts

Regional or Local Office

See Regional Agency Offices. State Division Offices of the Federal Motor Carrier Safety Administration, as listed in Appendix IV of the Catalog.

Headquarters Office

Office of Safety Administration 1200 New Jersey Ave, S.E., Washington, District of Columbia 20590 Phone: 202-366-9699

Web Site Address

http://www.fmcsa.dot.gov.

Examples of Funded Projects

Fiscal Year 2008: State improvements to data information and registration systems, bar-coding, training and outreach activities. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Criteria for Selecting Proposals

The applicant must submit and receive formal approval of a State PRISM Implementation Plan specifying how the State will meet the program requirements, time frames for completion, and associated costs of the program.