Health Careers Opportunity Program (93.822)
Program
93.822 Health Careers Opportunity Program
Federal Agency
Agency: Department of Health and Human Services
Office: Health Resources and Services Administration
Authorization
Public Health Service Act, Title VII, Section 739, 42 U.S.C. 293c, as amended; Health Professions Education Partnership Act of 1998, Public Law 105-392.
Program Number
93.822
Last Known Status
Active
Objectives
The HCOP program strives to develop a more competitive applicant pool to build diversity in the health professions. The program's goal is to provide students from economically and educationally disadvantaged backgrounds an opportunity to develop the skills needed to successfully compete to enter and graduate from health professions schools, allied health professions schools, graduate programs in behavioral and mental health, and programs for the training of physician assistants.
Types of Assistance
PROJECT GRANTS
Uses and Use Restrictions
Section 739 provides for assisting individuals from disadvantaged backgrounds to undertake education to enter a health or allied health profession. Grant funds may be used for: (1) recruitment; (2) facilitating entry; (3) counseling, mentoring and other services; (4) preliminary education and health research training; (5) financial aid/information dissemination; (6) primary care exposure activities; (7) development of a more competitive applicant pool; and (8) stipends.
Eligibility Requirements
Applicant Eligibility
Eligible applicants include accredited schools of medicine, osteopathic medicine, public health, dentistry, veterinary medicine, optometry, pharmacy, allied health, chiropractic, podiatric medicine, public and nonprofit private schools that offer graduate programs in behavioral and mental health, programs for the training of physician assistants, and other public or private nonprofit health or educational entities.
Beneficiary Eligibility
Students who meet the definition of either educationally or economically disadvantaged, and who express an interest in pursuing a health degree program are eligible for participation in an HCOP program during their primary, secondary pre-professional, and professional education. Students must be U.S. citizens, non-citizen nationals, or foreign nationals who possess a visa permitting permanent residence in the United States. An individual will be determined to be disadvantaged if he or she comes from a background that has inhibited the individual from obtaining the knowledge, skills, and abilities required to enroll in and graduate from a health professions school or program providing education or training in an allied health profession; or comes from a family with an annual income below a level based on low income thresholds according to family size published by the Bureau of the Census, adjusted annually for changes in the Consumer Price Index, and adjusted by the Secretary for use in health professions programs.
Credentials/Documentation
Applicants should review the individual HRSA Guidance documents issued under this CFDA program for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package. This program is excluded from coverage under OMB Circular No. A-87.
Application and Award Process
Preapplication Coordination
Preapplication coordination is required. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program. HRSA requires all applicants to apply electronically through Grants.gov.
All qualified applications will be forwarded to an objective review committee. Based on the advice of the objective review committee, the HRSA program official with delegated authority is responsible for final selection and funding decisions.
Award Procedure
Notification is made in writing by a Notice of Grant Award.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time
Approximately 4 months after receipt of applications.
Appeals
Not Applicable.
Renewals
Competitive continuations may be submitted during the final budget period within an approved project period.
Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Projects periods are 3 years. See the following for information on how assistance is awarded/released: Grantees drawdown funds, as necessary, from the Payment Management System (PMS). PMS is the centralized web based payment system for HHS awards.
Post Assistance Requirements
Reports
No program reports are required. No cash reports are required. A Uniform Progress Report must be submitted for a second or subsequent budget period within a previously approved project period. An annual financial status report is required 90 days after the end of each budget period. A final progress report and final financial status report must be submitted within 90 days after the end of the project period. No expenditure reports are required. No performance monitoring is required.
Audits
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records
Grantees are required to maintain grant accounting records for 3 years after the date they submit the FSR. If any litigation, claim, negotiation, audit, or other action involving the award has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.
Program Accomplishments
Fiscal Year 2008: In FY 2008 there were 14 HCOP awardees. Fiscal Year 2009: FY 2009 it is estimated that there will be 14 non-competing continuations plus an estimated 16 new awardees , totaling 30 HCOP programs. Fiscal Year 2010: It is estimated that in FY 2010 there will be 1 to 2 new HCOP awards.
Financial Information
Account Identification
75-0350-0-1-550.
Obligations
(Project Grants) FY 08 $9,282,051; FY 09 est $19,133,000; FY 10 est $22,133,000
Range and Average of Financial Assistance
FY 08: 193,468 to 1,616,367; $668,531.
Regulations, Guidelines and Literature
This program is subject to the provisions of 45 CFR Part 92 for State, local and tribal governments and 45 CFR Part 74 for institutions of higher education, hospitals, other nonprofit organizations and commercial organizations, as applicable.
Related Programs
Not Applicable.
Information Contacts
Regional or Local Office
See Regional Agency Offices. Sara Rue, Project Officer, Diversity Branch, Division of Diversity and Interdisciplinary Education, Bureau of Health Professions, Health Resources and Services Administration, Department of Health and Human Services, Room 9-36, 5600 Fishers Lane, Rockville, MD 20857.
Headquarters Office
Sara Rue 5600 Fishers Lane, Room 9-36, Rockville, Maryland 20857 Phone: (301) 443-3043
Web Site Address
Examples of Funded Projects
Fiscal Year 2008: Structured summer and academic year projects were conducted offering preliminary education at pre-health professions schools, health professions schools, and allied health professions schools in the United States. The purposes of these programs are recruitment and facilitating entry for individuals from economically and educationally disadvantaged backgrounds. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available
Criteria for Selecting Proposals
Overview: (1) The applicant's record in developing, training, and strengthening the academic performance of disadvantaged students throughout the educational pipeline, including health professions schools; (2) the needs assessment study; (3) the established relationship between the program's stated needs, objectives, and outcomes; (4) the project's plan for developing and expanding the pool of competitive health professions school applicants; (5) the qualifications and experience of the faculty and staff to implement and manage an HCOP program, as well as the experience of the faculty and staff in working with the proposed target group; (6) evidence that formal linkages have been established in order to create a more comprehensive HCOP program; (7) the project activities and their reasonability given the proposed level of staff effort, length of project period and budget requested, resources available, and linkages established; (8) the proposed methods for evaluating the project (including data collection, analysis and reporting procedures, quality control methods and type of personnel involved; (9) the demonstrated knowledge and expertise the applicant possess for coordinating activities with school districts and other community based entities, as well as identifying and leveraging resources from private, philanthropic, business and other government entities; and 10) the budget demonstrates effective use of grant funds and is reasonable, based on: (a) a detailed justification for each line item, (b) the level of in-kind support and other sources of funds, both Federal and non-Federal, the applicant proposes to utilize for carrying out the program, (c) the applicant's proposed plan for continuation of the proposed project beyond the federally-funded project period.
REVIEW CRITERIA. All competitive applications will be reviewed and ranked on the basis of 7 review criteria are used to review and rank applications.
1. RESOURCES/ CAPABILITIES: a) the applicant demonstrates a commitment to disadvantaged students and/or underserved communities; b) the applicant provides documentation of evidence utilizing institutional resources and activities aimed at developing, training and strengthening the academic performance and cultural competence of disadvantaged students throughout the educational pipeline, including health professions schools; c) the applicant demonstrates a commitment to disadvantaged students and/or underserved communities; d) the applicant provides documentation of evidence utilizing institutional resources and activities aimed at developing, training and strengthening the academic performance and cultural competence of disadvantaged students throughout the educational pipeline, including health professions schools; e) project personnel are qualified by training and/or experience to implement and carry out the project; and f) the capabilities of the applicant organization, and quality and availability of facilities and personnel to fulfill the needs and requirements of the proposed project.
2. IMPACT: a) the applicant clearly describes the plan for disseminating and implementing HCOP project results to the education and/or health professions community, regionally and/or nationally; b) the applicant clearly delineates specific venues, media, timelines, etc.; c) the applicant describes the extent to which the project activities are replicable; and d) the applicant describes the probability of the program, or significant components of the program, being maintained beyond HCOP funding.
3. NEED: a) the extent to which the application describes the problem and associated contributing factors to the problem, with support data provided; b) the targeted disciplines mirror the health professions workforce needs of the geographic area to be served; and c) support data includes information on the academic performance and social needs of students in the targeted area and demographics for health professionals in the geographic area.
4. RESPONSE: a) an effective, well-delineated plan for carrying out all seven (7) of the HCOP program purposes. The plan explicitly identifies the targeted health disciplines and includes measurable objectives that are clearly written with corresponding methodology, evaluation and budget sections that describe in detail how they will be carried out, evaluated and supported by HCOP grant dollars and/or other sources; b) the extent to which the proposed project responds to the “Purpose” included in the program description; c) the clarity of the proposed goals and objectives and their relationship to the identified project; d) the extent to which the activities described in the application are capable of addressing the problem and attaining the project objectives; and e) the extent to which the project’s objectives are appropriate, measurable, logical, time-framed, and provide baseline data.
5. CULTURAL COMPETENCE DEVELOPMENT: a) the proposed project must clearly define
goals and objectives for teaching cultural competence, including educational and
training activities for each educational level; and b). the objectives must be measurable
and attainable.
6. SUPPORT REQUESTED: a) the overall proposed budget, including non-trainee expenses, should be cost effective, reasonable and consistent in relation to the objectives, the proposed activities and the anticipated results; and b) expenditures should be justified and in-kind contributions documented.
7. PROGRESS SUMMARY OF EVALUATIVE MEASURES (FOR COMPETING CONTINUATIONS): a) the progress summary reveals that the applicant was able to successfully manage the grant and met the objectives of the current HCOP grant; b) lists the original grant objectives and provides outcomes for each objective in measurable terms; and c) provides an evaluation of the outcomes and lists corrective actions taken to remedy objectives that were not met.
