Food Distribution Program on Indian Reservations (10.567)

Program

10.567 Food Distribution Program on Indian Reservations

Federal Agency

Agency: Department of Agriculture
Office: Food and Nutrition Service

Authorization

American Recovery and Reinvestment Act of 2009, Public Law 111-5; Food and Nutrition Act of 2008, Public Law 110-246. American Recovery and Reinvestment Act of 2009, Public Law 111-5, 7 U.S.C 2011-2036.

Program Number

10.567

Last Known Status

Active

Objectives

Types of Assistance

PROJECT GRANTS; SALE, EXCHANGE, OR DONATION OF PROPERTY OR GOODS

Uses and Use Restrictions

Indian Tribal Organizations and State Distributing Agencies make USDA donated food available for distribution to qualifying households. Households may not be charged. Donated foods may not be sold, exchanged, or otherwise disposed of (authorized distribution excepted) without prior, specific approval of the Department. FNS administrative funds must be expended to meet expenses incurred in operating the Food Distribution Program on Indian Reservations. These funds may not be used to purchase real property (land or buildings).Indian Tribal Organizations and State Distributing Agencies make USDA donated food available for distribution to qualifying households. Households may not be charged. Donated foods may not be sold, exchanged, or otherwise disposed of (authorized distribution excepted) without prior, specific approval of the Department. FNS administrative funds must be expended to meet expenses incurred in operating the Food Distribution Program on Indian Reservations. These funds may not be used to purchase real property (land or buildings). Federal administrative funds must be used for allowable expenses incurred in operating FDPIR. ITOs and State agencies must follow national polices in certifying eligible households and issuing USDA donated foods. Indian Tribal Organizations and State Distributing Agencies make USDA donated food available for distribution to qualifying households. Households may not be charged. Donated foods may not be sold, exchanged, or otherwise disposed of (authorized distribution excepted) without prior, specific approval of the Department. FNS administrative funds must be expended to meet expenses incurred in operating the Food Distribution Program on Indian Reservations. These funds may not be used to purchase real property (land or buildings).

Eligibility Requirements

Applicant Eligibility

Authorized Indian Tribal Organizations (ITO) and State agencies designated by the Governor, legislature, or other authority may receive and distribute USDA foods. ITOs/State agencies that administer the program are eligible to receive Federal cash assistance (administrative funds) to assist in meeting operating expenses incurred in administering the program. ITOs may be their own State agency for the administration of the program on reservations if determined capable by FNS.

Beneficiary Eligibility

Households must be living on an Indian reservation, or be Indian households living in a designated area near an Indian reservation or in an approved service area in Oklahoma, and must be certified by local authorities as having inadequate income and resources. Upper limits of allowable income vary with family size. Household resources for all household sizes are set by FNS.

Credentials/Documentation

Households are individually certified by local administering offices based upon Federal eligibility standards. Administrative costs will be determined in accordance with OMB Circular No. A-87 for administering agencies. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedure

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. State agencies and Indian Tribal Organizations that want to administer the Food Distribution Program on Indian Reservations must submit a completed Form SF-424 (application) to the appropriate FNS regional office in their area, as well as a Plan of Oepration. The standard application forms as furnished by the Federal agency and required by OMB Circular No. A-102, as implemented by 7 CFR Part 3016, must be used for this program. This program is excluded from coverage under OMB Circular No. A-110.

Award Procedure

Administrative funding is provided by the Department to ITOs and State agencies for use in administering the program. Program benefits for eligible households (USDA foods) are provided to the ITOs/State agencies based on orders they place.

Deadlines

Not Applicable.

Range of Approval/Disapproval Time

From 15 to 30 days. FNS must determine within 30 days of the receipt of a completed application if an ITO/State agency is capable of administering the program.

Appeals

Not Applicable.

Renewals

Program continues unless withdrawal is requested or required because of program irregularities, or funding is unavailable. Households are recertified periodically, depending on household circumstances. Household certification periods may not exceed one year.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title 7, Part 253.11.

Matching Requirements: Percent: 25.%.

MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Food donations for household distribution are continuous. Administrative funding for ITOs/State agencies expires at the end of each fiscal year. Method of awarding/releasing assistance: by letter of credit.

Post Assistance Requirements

Reports

Form FNS-152, Monthly Distribution of Donate Food to Family Units, captures, on a monthly basis, the number of households certified and number of households/individuals participating. Also captures food inventory (i.e., receipts, distributions, and remaining inventory at end of month).
Form FNS-101, Participation in Food Program-by Race, captures racial ethnic data for the month of July each year. No cash reports are required. No progress reports are required. Form SF-425, Federal Financial Report, captures, on a quaterly basis, Federal funding authorized, obligated, and obligated but not liquidated. Also captures non-federal funds used for the program. No performance monitoring is required.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In accordance with the provision of OMB Circular No. A-133, "Audits of States and Local Governments, and Nonprofit Organizations," State and local governments, and non-profit organization that expend Federal financial assistance of $500,000 or more within any fiscal year shall have either a single audit or (in certain cases) a program specific audit made for that year. Audits may be conducted less frequently under conditions specified in A-133.

Records

Each ITO and State agency must maintain accurate and complete records of all receipts and dispositions. Records must be retained for 3 years following the close of the fiscal year or until any outstanding audit, claim or litigation is settled.

Program Accomplishments

Not Applicable.

Financial Information

Account Identification

12-3505-0-1-605.

Obligations

(Salaries) FY 08 $88,338,924; FY 09 est $119,914,000; FY 10 est $112,656,000 - American Recovery and Reinvestment Act funding for 2009-2010 is $5 million.

Range and Average of Financial Assistance

In FY 2009, the monthly per person food package was approximately $61. Federal administrative funding to the ITOs and State agencies varies based on number of persons served in each program and the unique operational needs of each program.

Regulations, Guidelines and Literature

7 CFR Part 253; 7 CFR Part 254; 7 CFR Part 250.

Related Programs

10.551 Supplemental Nutrition Assistance Program

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Food and Nutrition Service Regional Offices listed in Appendix IV of the Catalog.

Headquarters Office

Nancy L. Theodore 3101 Park Center Drive, Room 506, Alexandria, Virginia 22302 Email: nancy.theodore@fns.usda.gov Phone: 7033052675 Fax: 7033051410

Web Site Address

http://www.fns.usda.gov/fdd/programs/fdpir/default.htm

Examples of Funded Projects

Not Applicable.

Criteria for Selecting Proposals

Not Applicable.