Emergency Food and Shelter National Board Program

Program funds support the National Preparedness Goal (NPG) by complementing actions undertaken to achieve an “all-of-Nation preparedness approach that optimizes the use of available resources.” When a disaster strikes, it is often the poor or those with economic vulnerabilities who suffer the most. By providing emergency economic assistance that keeps people off the streets, from being evicted from their homes, or with groceries to prevent hunger, the EFSP prepares a population that could otherwise be even more adversely impacted by a disaster situation and mitigates potential burdens imposed on recovery efforts to assist such people.

For additional details on the NPG, please refer to http://www.fema.gov/pdf/prepared/npg.pdf.

Last Known Status
Active
Program Number
97.024
Federal Agency
Agency: Department of Homeland Security
Types of Assistance
Project Grants
Uses and Use Restrictions
Food and related expenses (such as transporting food/food preparation and serving equipment); mass shelter; other shelter (such as hotels and motels); and rent/mortgage and/or utility assistance limited to one month. For a complete listing on eligible and ineligible costs under this program, refer to the current Phase (fiscal year): Responsibilities and Requirements document, issued by the Emergency Food and Shelter Program National Board. Emergency Food and Shelter National Board Program (EFSP) funds cannot be used for: security deposits of any kind, cash payments of any kind, lobbying efforts, salaries (except as administrative allowance and limited to that total allowance of 2 percent of total award where provided by Local Boards), purchases or improvements of an individual's private property, telephone costs, repairs to government-owned or profit-making facilities and any payments for services not incurred. For a complete listing on eligible and ineligible costs under this program, refer to the Responsibilities and Requirements Manual of the current Phase (fiscal year) issued by the Emergency Food and Shelter Program National Board.
Authorization
Stewart B. McKinney Homeless Assistance Act of 1987, as amended, Title 3, Section 301, Public Law 100-77, 42 U.S.C 11331-11346.
Eligibility Requirements
Applicant Eligibility
Since funds are initially distributed to jurisdictions based on either a National Board formula or recommendations from State Set-Aside Committees, there is no application process for jurisdictions. All jurisdictions are considered within the National Board formula and all jurisdictions in an individual State may be considered by the State Set-Aside Committee for either initial or additional (if the jurisdiction had previously been selected by the National Board) funding.

At the local level, following award notification by the National Board to the jurisdiction, a Local Board is formed. The Local Board then advertises the availability of the funds to local nonprofit agencies and governments. The Local Board must conduct a local application process for agencies to apply for funding. The Local Board selects which local nonprofit and governmental organizations are to receive funding and submits their selections via a Local Board Plan to the National Board.
Beneficiary Eligibility
The law directs that the Local Boards, which manage the program at the local level, shall "determine which private nonprofit organizations or public organizations of the local government in the individual locality shall receive grants to act as service providers." The range of participant groups on the Local Boards include the affiliates of the National Board membership which consists of American Red Cross, Catholic Charities USA, The Jewish Federations of North America, National Council of Churches of Christ in the USA, The Salvation Army, and United Way Worldwide, with a local government representative replacing FEMA. Also participating are thousands of independent nonprofits (such as Community Action Agencies and Food Banks and food pantries) which provide food and/or shelter services. Due to the broad category of people in need of such emergency services, the providers can include specialized groups such as domestic violence shelters, Native American organizations, and organizations providing food or shelter to: AIDS patients, handicapped individuals, the elderly, homeless veterans, non-wards of the State teenage runaways, and many other groups with emergency food and shelter needs. As noted earlier, the decisions on selections are made through the consensus of the Local Board as they have assessed their community's most urgent needs. It is important that such agencies use these funds to supplement, not replace, their current efforts. This program is intended to supplement ongoing programs and allow them to extend and expand upon their existing services.
Credentials/Documentation
The program employs a Local Recipient Organization Certification Form. This form certifies an applicant's status (i.e., that it is a nonprofit or government agency capable of delivering eligible services) and that it will abide by the program guidelines (both on eligible spending and reporting requests), and comply with other fiscal and program rules so stipulated. This program is excluded from coverage under OMB Circular No. A-87.
Application and Award Process
Preapplication Coordination
Preapplication coordination is required. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program. There is no application process for local jurisdictions since the award notification to local jurisdictions is based on either a National Board formula or recommendations from State Set-Aside Committees. The local jurisdiction (i.e., Local Board) must conduct a local application process for local agencies to apply for funding.
Award Procedure
At the local level, following award notification by the National Board, a Local Board is formed. The Local Board then advertises the availability of the funds to local nonprofit agencies and governments. The Local Board must conduct a local application process for agencies to apply for funding. The Local Board selects which agencies are to receive funding and submits their selections via a Local Board Plan to the National Board. The National Board confirms all pertinent information has been submitted and disburses funds directly to the awarded local agencies.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time
Refer to announcement or application guidance for further information.
Appeals
Refer to the Phase 30 (fiscal year 2012) Responsibilities and Requirements Manual issued by the Emergency Food and Shelter Program National Board for information on the appeal process. Those cases that cannot be handled locally should be referred to the National Board giving details on action that has been taken up to that point. Any allegations regarding fraud or the misuse of funds should be referred directly to the DHS Office of Inspector General.
Renewals
Each phase (fiscal year) is a new program.
Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
This program has no matching requirements.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: Payment based on Project need. Refer to program guidance.
Post Assistance Requirements
Reports
Refer to program guidance. Refer to program guidance. Refer to program guidance. Refer to program guidance. Refer to program guidance.
Audits
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records
Local Boards are required to remain in operation until all program and audit requirements of the National Board have been satisfied. Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Program Accomplishments
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: Projections Based on Fiscal Year 2011 Actuals:
52,927,501 Meals Provided; 3,802,137 Nights of Lodging Provided; 53,257 Rent/Mortgage Payments Made; 133,202 Utility Payments Made. Fiscal Year 2015: No Current Data Available
Financial Information
Account Identification
70-0707-0-1-605.
Obligations
(Project Grants) FY 12 $120,000,000; FY 13 est $113,804,918; and FY 14 est $100,000,000
Range and Average of Financial Assistance
Refer to program guidance.
Regulations, Guidelines and Literature
Emergency Food and Shelter National Board Program, Phase 30 Responsibilities and Requirements Manual.
Information Contacts
Regional or Local Office
See Regional Agency Offices. See Regional FEMA Agency Offices.
Headquarters Office
Community Services Branch/Individual Assistance Division/Recovery Directorate 500 C Street, S.W., Room 614, Washington, District of Columbia 20472 Email: poc@dhs.gov Phone: (800) 621-FEMA (3363)
Website Address
http://www.fema.gov,www.efsp.unitedway.org
Examples of Funded Projects
Not Applicable.
Criteria for Selecting Proposals
Not Applicable.
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