Cooperating Technical Partners (97.045)

Program

97.045 Cooperating Technical Partners

Federal Agency

Agency: Department of Homeland Security

Authorization

Housing and Urban Development Act of 1968, also known as National Flood Insurance Act of 1968, as amended , 42 U.S.C 4101; the Housing and Urban Development Act of 1969; The Flood Disaster Protection Act of 1973, as amended; and National Flood Insurance Reform Act of 1994.

Program Number

97.045

Last Known Status

Active

Objectives

To increase local involvement in, and ownership of, the production development and maintenance of Digital Flood Insurance Rate Maps (DFIRMS) flood hazard maps produced for for the National Flood Insurance Program (NFIP). To build and maintain partner capabilities, continue to increase local ownership of data and processes, establish sound performance criteria for current Cooperating Technical Partners (CTPs), and to define a career path for potential CTPs to join the program. .

Types of Assistance

Cooperative Agreements

Uses and Use Restrictions

Uses: For costs associated with Program Management and Technical Mapping Activities as delineated in Tables 2-2 and 2-3 of the FY 2009 program guidance. Allowable costs are determined by reference to OMB Circulars A-122, A-21, and A-87. Use of funds must be consistent with the statutory authority for the award. Restrictions: The funds are authorized to supplement, not supplant, ongoing flood hazard mapping efforts by the recipient. The recipient must have in-house staff capabilities in the appropriate technical area for the activity approved in the award. If the work for any portion of a mapping activity is contracted, the recipient of the award must have in-house staff with the technical capability to monitor the contractor(s) and approve the product(s) developed by the contractor(s). Applicants must meet the six (6) eligibility criteria outlined in section 2.3.1 of the FY 2009 program guidance. This criteria includes (but is not limited to) the requirement that potential partners have existing processes and / or systems in place to support mapping or data collection activities that contribute to flood hazard identification and that potential partners have the demonstrated capability and capacity to implement, or contract the activities for which funding is being sought.

Eligibility Requirements

Applicant Eligibility

All States and Commonwealths (including the District of Columbia and territories and possessions of the United States), regional agencies, and communities may apply. Applicants must be communities participating and in good standing in the NFIP or service participating NFIP communities.

Beneficiary Eligibility

State, local, specialized group, small business, general public.

Credentials/Documentation

Credentials: Potential partners / applicants must meet the criteria outlined in section 2.3.1 of the FY 2009 program guidance andApplicants must be communities participating and in good standing in the NFIP. Documentation: Allowable costs are determined by reference to OMB Circulars A-122, A-21, and A-87. For complete information on credentials and documentation, please refer to program guidance. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

All applicants should consult with the FEMA Regional office for application information and technical assistance. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedure

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. FEMA participates in the Administration�s e-government initiative. As part of that initiative, all applicants must file their application using the Federal electronic �storefront� portal Grants.gov. Eligible applicants must apply through this portal, accessible on the Internet at http://www.grants.gov. For complete information on all required forms, attachments, submission instructions / requirements, deadlines, and other procedural information, please refer to program guidance.

Award Procedure

DHS/FEMA staff will review the submitted applications and make determinations about the potential applicant's capability, capacity, and experience with earned value management systems. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Range of Approval/Disapproval Time

Refer to program guidance document.

Appeals

None.

Renewals

None.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.

This program has no matching requirements.

MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Announcement of award approval is made through the electronic Grants Management System (GMS). Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. For complete information regarding length and time phasing of assistance, refer to program guidance. See the following for information on how assistance is awarded/released: Payment based on Project need.

Post Assistance Requirements

Reports

Progress Reports and Financial Status Reports (FSRs) must be submitted quarterly. These reports are due on January 30, April 30, July 30, and October 30. Progress Reports must include the progress of each sub-grant award. Semi-annual reports are required twice within a year and the due dates are established by the FEMA Regional office. Final financial and performance reports are due 90 days after the expiration or termination of grant award. Reports must be submitted to the FEMA Regional CTP Grant Officers. For complete information regarding report submission requirements, refer to program guidance. . . . .

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Program Accomplishments

Fiscal Year 2008: To date, approximately, 231 communities, regional agencies, and State agencies had signed Partnership Agreements with FEMA and are, therefore, active participants in the CTP program. Approximately 63 percent of these participants have undertaken specific mapping activities under Mapping Activity Statements. Current information on specific mapping activities undertaken by participants is available at http://www.fema.gov/plan/prevent/fhm/ctp_main.shtm. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Financial Information

Account Identification

70-5464-0-2-453.

Obligations

(Project Grants) FY 08 $62,300,000; FY 09 est $30,000,000; FY 10 est not reported.

Range and Average of Financial Assistance

Refer to program guidance.

Regulations, Guidelines and Literature

Annual program guidance is available to all CTP initiative participants and the general public on the FEMA website at www.fema.gov.

Related Programs

97.022 Flood Insurance; 97.070 Map Modernization Management Support

Information Contacts

Regional or Local Office

See Regional Agency Offices. FEMA Regional Offices will manage all program activities under the CTP initiative. See Appendix IV of the Catalog for a listing of FEMA Regional Offices and refer to section 2.7 (Contacts) of the program guidance.

Headquarters Office

Department of Homeland Security, Federal Emergency Management Agency (FEMA) 245 Murray Lane
Bldg 410, Washington, District of Columbia 20523 Email: askcsid@dhs.gov Phone: (1-800) 368-6498.

Web Site Address

http://www.dhs.gov.

Examples of Funded Projects

Fiscal Year 2008: Examples of funded projects include: (1) Refinement of Approximate Zone A Boundaries; (2) Hydrologic and Hydraulic Modeling and Floodplain Mapping; (3) Digital Flood Insurance Rate Map Preparation; (4) Re-delineation of Detailed Flood Hazard Information Using Updated Topographic Data. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Criteria for Selecting Proposals

Refer to the program guidance for information on criteria for selecting proposals.