Community Assistance Program-State Support Services Element (CAP-SSSE) (97.023)
Program
97.023 Community Assistance Program-State Support Services Element (CAP-SSSE)
Federal Agency
DEPARTMENT OF HOMELAND SECURITY
Authorization
National Flood Insurance Act of 1968, as amended; 42 U.S.C. 4001 et seq.; Flood Disaster Protection Act of 1973, as amended. 42 U.S.C. 4002 et seq.
Program Number
97.023
Last Known Status
Active
Objectives
To ensure that communities participating in the National Flood Insurance Program (NFIP) are achieving flood loss reduction measures consistent with program direction. The CAP-SSSE is intended to identify, prevent and resolve floodplain management issues in participating communities before they develop into problems requiring enforcement action.
Types of Assistance
Project Grants.
Uses and Use Restrictions
The CAP-SSSE is a product-oriented program directly related to the flood loss reduction objectives of the NFIP. Available CAP-SSSE funding is provided on a 75 percent maximum Federal and 25 percent minimum State cost-sharing basis. Both cash and in-kind resources must be specifically identified to designated activities. States estimate product completion as described in a mutually negotiated grant agreement.
Eligibility Requirements
Applicant Eligibility
FEMA's ten Regional Offices will provide each State Governor's Office with the grant application package. The CAP-SSSE is administered through the Mitigation Division of each FEMA Regional Office. FEMA's Regional Offices will contact eligible States to negotiate a mutually acceptable grant agreement. Funding is made available when the grant agreement is negotiated and agreed upon. Continued participation in the CAP-SSSE is dependent upon completing activities described in the grant agreement. The SSSE is designed to utilize the floodplain management capabilities of individual States in a cost effective cooperative agreement with FEMA. A State's participation in the SSSE is voluntary and is contingent upon need and skill level capability.
Beneficiary Eligibility
The direct beneficiary of the CAP-SSSE is the individual State receiving financial assistance. In addition, participating NFIP communities and local governments which receive floodplain management and floodloss reduction assistance provided by the State are also (indirect) beneficiaries as a consequence of the services they receive.
Credentials/Documentation
A State's participation in the CAP-SSSE is voluntary and is contingent upon need and skill level capability as determined by FEMA. In addition, applicant states are required to provide any relevant documentation contained in the grant agreement. package provided by FEMA.
Application and Award Process
Preapplication Coordination
Need and skill level capability will be determined through consultation with States and FEMA Regional Office Mitigation Division points of contact. An Environmental Impact Statement is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure
FEMA will provide each State Governor's Office with an annual Grant Agreement application package which contains supporting information. State governments should refer to the FEMA Application Module.
Award Procedure
FEMA Regional Offices in conjunction with FEMA Headquarters award funding to eligible States. The grant agreement is the administrative and funding mechanism which ensures FEMA with a single method of delivering Federal financial assistance to States. Under CFR 60.25, Governors have exercised their prerogative of designating a "State Coordinating Agency" that is best able to carry out the flood loss reduction activities of the NFIP. Some States' NFIP State Coordinating Agencies are not in the Office of Emergency Management (OEM) or like agency. Consequently, if the OEM is the State's single point of contact, funds should be passed through to the CAP-SSSE agency conducting the tasks described in the grant agreement. It is the responsibility of both the OEM "pass through" and the CAP-SSSE "recipient" State offices to coordinate all applicable financial and negotiated reporting requirements.
Deadlines
Contact the appropriate FEMA Regional Office for application deadlines.
Range of Approval/Disapproval Time
Appeals
Appeals can be made to the appropriate FEMA Regional Office.
Renewals
Participation in the CAP-SSSE can be renewed each year contingent upon meeting requirements.
Assistance Considerations
Formula and Matching Requirements
Funding is provided on a 75 percent Federal, 25 percent State cost-sharing basis. Both cash and in- kind resources may meet the 25 percent cost-share.
Length and Time Phasing of Assistance
Assistance is awarded for the period of one fiscal year (October 1 - September 30). Payments to States are made monthly or quarterly and are issued by FEMA's Regional Offices.
Post Assistance Requirements
Reports
Performance reports are due 30 days after the end of the second quarter (April 30) and 30 days after the end of the fourth quarter (October 30). The final performance report is due 90 days after the expiration or termination of grant support if there is a change to the October financial report. Financial reports are due 30 days after the end of each quarter. Final financial and performance reports are due 90 days after the expiration or termination of grant support.
Audits
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records
Maintenance of records is stipulated in the annual Cooperative Agreement (CA) solicitation.
Program Accomplishments
For fiscal year 2001, approximately 48 applications were awarded.
Financial Information
Account Identification
70-4236-0-4-453.
Obligations
(Grants) FY 02 $5,000,000; FY 03 est $8,500,000; and FY 04 est not available.
Range and Average of Financial Assistance
$50,000 to $200,000.
Regulations, Guidelines and Literature
CAP-SSSE reference guidance is contained in the CAP-SSSE grant agreement application.
Related Programs
97.022, Flood Insurance.
Information Contacts
Regional or Local Office
See Appendix IV for list for FEMA Regional Office addresses and phone numbers. In addition, you may contact the State office responsible for coordinating CAP-SSSE activities.
Headquarters Office
Department of Homeland Security 245 Murray Drive, SW., Washington, DC 20528. Telephone: (202) 282-8000.
Web Site Address
Examples of Funded Projects
Community Assistance Visits/Contacts (CAV/CAC), Floodplain Management, Ordinance Assistance, Coordination Meeting with Regional Office, Community Rating System Application Assistance and Review/Workshops, Flood Loss Reduction Assistance and Publications, General Technical Assistance.
Criteria for Selecting Proposals
Proposals are selected based upon need, skill level capability and product quality. Additional program requirements are referenced in the agreement package.
