Child Care and Development Block Grant
The Child Care and Development Block Grant (CCDBG or Discretionary Funds) is a part of the Child Care and Development Fund (CCDF) program, along with the Child Care Mandatory and Matching Funds (see CFDA 93.596). The CCDBG provides grants to States, Territories, Tribes, and tribal organizations serving federally-recognized tribes (public institutions of higher education and hospitals are not eligible applicants) for child care assistance for low-income families. On November 19, 2014, President Obama signed the Child Care and Development Block Grant Act of 2014 into law. This reauthorizes the child care program for the first time since 1996 and represents an historic re-envisioning of the CCDF program. The new law makes significant advancements by defining health and safety requirements for child care providers, outlining family-friendly eligibility policies, and ensuring parents and the general public have transparent information about the child care choices available to them.
The new purposes of the CCDF program are to: 1) allow each State maximum flexibility in developing child care programs and policies that best suit the needs of children and parents within that State; (2) promote parental choice to empower working parents to make their own decisions regarding the child care services that best suits their family’s needs; (3) encourage States to provide consumer education information to help parents make informed choices about child care services and to promote involvement by parents and family members in the development of their children in child care settings; (4) assist States in delivering high-quality, coordinated early childhood care and education services to maximize parents’ options and support parents trying to achieve independence from public assistance; (5) assist States in improving the overall quality of child care services and programs by implementing the health, safety, licensing, training, and oversight standards established in this subchapter and in State law (including State regulations); (6) improve child care and development of participating children; and (7) increase the number and percentage of low-income children in high-quality child care settings.
General information about this opportunity
Last Known Status
Agency: Department of Health and Human Services
Office: Administration for Children and Families
Type(s) of Assistance Offered
Fiscal Year 2014: In 2014, 316 Discretionary grants were awarded. Fiscal Year 2015: In FY 2015, it is anticipated that 316 Discretionary grants will be awarded. Fiscal Year 2016: In FY 2016, it is anticipated that 316 Discretionary grants will be awarded.
Child Care and Development Block Grant Act of 1990, as amended, 42 U.S.C 9858; Consolidated and Further Continuing Appropriations Act of 2015, Public Law 113-59.
Who is eligible to apply/benefit from this assistance?
Eligibility: All 50 States, the District of Columbia, the Virgin Islands, Puerto Rico, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and Federally recognized Tribal Governments and consortia.
Children under age 13 (or, at the option of the grantee, up to age 19, if physically or mentally incapable of self-care or under court supervision), who reside with a family whose income does not exceed 85 percent of the State median income for a family of the same size, and who reside with a parent (or parents) who is working or attending job training or educational program; or are in need of, or are receiving protective services.
Lead Agencies must operate under a CCDF plan approved by the Administration for Children and Families, and must provide assurances that the Grantee will comply with the requirements of the CCDBG Act and all applicable Federal law. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.
What is the process for applying and being award this assistance?
Each Grantee must designate a Lead Agency to which grants are awarded and that is accountable for the use of the Discretionary Funds provided, the duties of which shall include developing a CCDF plan. In conjunction with the development of the CCDF plan, the Lead Agency must hold at least one public hearing no earlier than nine months before the CCDF plan becomes effective and after at least 20 days of statewide public notice, to provide the public an opportunity to comment on the provision of child care services under the plan. In advance of the hearing, the Lead Agency must make the content of the plan available to the public. The Lead Agency must also coordinate the provision of services under the program with other Federal, State, and local child care and early childhood development programs. Also, the Lead Agency must consult with appropriate representatives of local governments. Tribal Lead Agencies submitting applications for construction must submit an environmental impact assessment. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Sections 2 CFR 200.101 and 45 CFR 75.101 on Applicability indicates that only the following requirements apply to CCDF:
* 2 CFR 200.111 and 45 CFR 75.111, English language
* 2 CFR 200.112 and 45 CFR 75.112, Conflict of interest
* 2 CFR 200.113 and 45 CFR 75.113, Mandatory disclosures
* 2 CFR 200.202 and 45 CFR 75.202, Requirement to provide public notice of Federal financial assistance programs (Note: this requirement applies to Federal agencies rather than grantees)
* 2 CFR 200.330 and 45 CFR 75.351, Subrecipient and contractor determinations
* 2 CFR 200.331 and 45 CFR 75.352, Requirements for pass-through entities
* 2 CFR 200.332 and 45 CFR 75.353, Fixed amount subawards
* 2 CFR Part 2 Subpart F and 45 CFR Part 75 Subpart F, Audit Requirements.
A Lead Agency desiring to receive an allotment for a fiscal year is required to submit a three-year CCDF plan to the Administration for Children and Families, as well as, financial and other information necessary for the grants process. Each CCDF plan must contain certifications and assurances by the Lead Agency that it will comply with the requirements of the Child Care and Development Block Grant Act (CCDBG). The plan must also include: the designation of a Lead Agency; the provision of assurances regarding policies and procedures as stated in Section 658E(c)(2) of the CCDBG; an outline of the intended use of block grant funds in compliance with Section 658E(c)(3) of the CCDBG; the provision of certification regarding payment rates as stated in Section 658E(c)(4) of the CCDBG; and the establishment of a sliding fee scale. Additional requirements are specified by 45 CFR Parts 98 and 99.
Grants are awarded after the receipt and approval of the CCDF plan by the Administration for Children and Families.
Contact the headquarters or regional office, as appropriate, for application deadlines.
Approval/Disapproval Decision Time
The Administration for Children and Families will review the CCDF plans for approval and will act on the plans within 90 days.
Guidelines for appealing the disapproval of CCDF plans are specified in regulations (45 CFR Part 99).
CCDF plans must be submitted every three years.
How are proposals selected?
How may assistance be used?
In the Consolidated and Further Continuing Appropriations Act of 2015, Congress directs that funds appropriated for the Child Care and Development Block Grant (CCDBG or Discretionary Funds) must be used to supplement, not supplant, State general revenue funds for child care assistance for low-income families. Lead Agencies must use Discretionary Funds for child care services on a sliding fee scale basis, activities that improve the quality or availability of such services, and other activities that realize the goals of the CCDBG. Certain amounts of Discretionary Funds must be used for specific purposes: quality expansion; infant and toddler quality improvement; and child care resource and referral, including a national toll-free hotline and website, and school-age child care activities. A portion of the Discretionary Funds is also designated for the U.S. Department of Health & Human Services to carry-out research, demonstration, and evaluation projects. Not more than five percent of the aggregate amount of CCDF Funds expended by the State or Territory (15 percent for Tribes or tribal organizations) may be expended for administrative costs incurred by the State or Territory to carry-out all of its functions and duties. The term "administrative costs" does not include the costs of providing direct services. In FY 2014 and 2015, a State or Territory shall use not less than four percent of the CCDF Funds to improve child care quality and availability including comprehensive consumer education, activities to increase parental choice, and other activities such as resource and referral services, provider grants and loans, monitoring and enforcement of requirements, training and technical assistance, and improved compensation for child care staff. In FY 2016, the amount a State or Territory must spend on quality activities increases to seven percent, in accordance with the new CCDBG law. (The law requires an increase in the minimum quality spending requirement from four to nine percent of a State or Territory's CCDF Funds phased-in over 5 years. In addition, starting in FY 2017, States and Territories are required to spend at least 3% of their CCDF award on activities to improve the quality of infant and toddler care.) Except for approved construction of child care facilities by tribal grantees, no Discretionary Funds may be used for the purchase or improvement of land, or for the purchase, construction, or permanent improvement of any building or facility (other than for minor remodeling and for upgrading facilities to meet State and local child care standards). No Discretionary Funds provided directly to child care providers through grants or contracts may be expended for any sectarian purpose or activity, including sectarian worship or instruction. However, Grantees must give parents the option of receiving vouchers or certificates to allow parents the choice of child care provider, including faith-based or community providers. No Discretionary Funds may be provided for any services provided to students enrolled in grades 1 through 12 during the regular school day; for any services for which such students receive academic credit toward graduation; or for any instructional services which supplant or duplicate the academic program of any public or private school. Lead Agencies shall assure that a substantial portion of the Discretionary Funds will be used to provide assistance to low-income working families who are not receiving assistance under the Temporary Assistance for Needy Families program, attempting through work activities to transition off of temporary assistance programs, nor at risk of becoming dependent on temporary assistance programs.
What are the requirements after being awarded this opportunity?
As specified in 45 CFR Part 98, States must report to ACF annually aggregate data on families, children in care, providers, payment methods, and consumer education. Quarterly case-level reports are required to provide data on families, children, and providers, and payment information. Tribes must also provide an annual count of children and families served through CCDF; average hours of service per child by type of care; average monthly payment and co-payments per child; number of children served by income; and supplemental narratives. No cash reports are required. No progress reports are required. States must also submit quarterly expenditure reports. Territories are required to report estimates and expenditures for the Discretionary Fund only on a quarterly basis. States, DC, and Puerto Rico are required to measure, calculate, and report improper payments as well as identify strategies for reducing future improper payments. One-third of the 50 States, DC, and Puerto Rico must report annually on a three-year cycle. Tribes report expenditures for the Tribal Mandatory, Discretionary, and Construction/Renovation funds. Monitoring is in accordance with 45 CFR 98.90.
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Additional auditing may be necessary.
Proper grant accounting records must be maintained.
Other Assistance Considerations
Formula and Matching Requirements
Statutory Formula: Title 45 CFR, Part 98.61.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
Grant awards are made to Lead Agencies with approved CCDF plans. Grantees must obligate all Discretionary Funds in the fiscal year in which they are granted or in the succeeding fiscal year. Those funds must be liquidated no later that the end of the third fiscal year. Method of awarding/releasing assistance: quarterly.
Who do I contact about this opportunity?
Regional or Local Office
See Regional Agency Offices. Persons are encouraged to communicate with the Office of Child Care Regional Program Managers (RPMs). A list of the RPMs and their contact information is available at www.acf.hhs.gov/programs/occ/ta/raaddr/program_managers.htm. You may also contact the Office of Child Care, Administration for Children and Families at (202) 690-6782 or by Fax at (202) 690-5600.
Mary Sprague, Office of Child Care, Administration for Children and Families, Department of Health and Human Services, 370 L'Enfant Promenade, S.W., 5th Floor East, Washington, District of Columbia 20447 Email: email@example.com
Phone: (202)-690-6782 Fax: (202) 690-5600.
(Formula Grants) FY 14 $2,358,000,000; FY 15 est $2,435,000,000; and FY 16 est $2,805,000,000 - These figures do not include CCDF Mandatory Funds and Matching Funds under CFDA 93.596.
Range and Average of Financial Assistance
For States, including DC and Puerto Rico, the range of grants in FY 2014 is: $3,054,454 to $259,209,894; the average grant is $43,894,211. For 260 Tribal grantees, the range of grants in FY 2014 is: $22,859 to $4,391,113; the average grant is $177,692. For the four Territories, the range of grants in FY 2014 is $1,930,947 to $4,447,774; the average grant is $2,950,000. These figures are not inclusive of funds received through CFDA 93.596.
Regulations, Guidelines and Literature
These funds are subject to the Child Care and Development Fund regulations at 45 CFR Parts 98 and 99.
Examples of Funded Projects