Chemical Stockpile Emergency Preparedness Program (97.040)
Program
97.040 Chemical Stockpile Emergency Preparedness Program
Federal Agency
DEPARTMENT OF HOMELAND SECURITY
Authorization
Department of Defense Authorization Act of 1986, Title 14, Part B, Section 1412, Public Law 99-145, 50 U.S.C. 1521.
Program Number
97.040
Last Known Status
Active
Objectives
To enhance emergency preparedness capabilities of the States and local communities at each of the eight chemical agent stockpile storage facilities. The purpose of the program is to assist States and local communities in efforts to improve their capacity to plan for and respond to accidents associated with the storage and ultimate disposal of chemical warfare materials.
Types of Assistance
Project Grants.
Uses and Use Restrictions
In keeping with the intent of the Congressional appropriations, CSEPP funds are to be utilized for effective emergency management capabilities at the 10 affected States and local communities surrounding the eight Army stockpile locations. CSEPP funds may not be used as a substitute for other mandated, unfunded programs required for existing needs or by other laws. CSEPP funds may not be used to supplant other forms of emergency management funding. CSEPP funds may not be commingled with other, non-CSEPP funds.
Eligibility Requirements
Applicant Eligibility
Applications are accepted from Alabama, Arkansas, Colorado, Illinois, Indiana, Kentucky, Maryland, Oregon, Utah, and Washington. The eligible States are where the U.S. Army stockpiles unitary chemical warfare agent as bulk chemicals and munitions. Local governments and Indian Tribes are eligible to participate as subgrantees under their State's application.
Beneficiary Eligibility
State, local, and general public.
Credentials/Documentation
The budget worksheets used for CSEPP must be included in the official application package. These worksheets will be used for budget analysis by FEMA.
Application and Award Process
Preapplication Coordination
A preapplication meeting with the FEMA Regional Offices and their respective States usually occurs to discuss the application and draft work plan. Technical assistance is available for application preparation from the FEMA Regional Office. This program is excluded from coverage under E.O. 12372.
Application Procedure
The application for assistance shall be prepared in accordance with the Preparation Instructions for Submitting Chemical Stockpile Emergency Preparedness Program (CSEPP) Cooperative Agreement Application. Applicants are provided annual Cooperative Agreement guidance. FEMA's Office of Financial Management has developed a set of instructions on applying for grants under this program. The instructions are entitled: FY 2001 Preparation Instructions for Submitting CSEPP, FY 2001 Regional Office Instructions for Awarding/Amending CSEPP Cooperative Agreement, and FY 2001 CSEPP Preparation Instructions for Outlays, Performance Reporting, Budget Deviations, Cash Reconciliations, property Management and Closeouts and are fully consistent with all applicable Office of Management and Budget circulars and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Each Fiscal Year, FEMA provides the States with funding estimates for planning purposes based on the level of funding being requested in the President's budget. FEMA Regional personnel work directly with the States on the development of their applications. The request for funding and the program narrative should be developed consistent with the 12 CSEPP National Benchmarks.
Award Procedure
When FEMA receives its annual appropriation from the Department of the Army, CSEPP funds are allocated among the States. The FEMA Regions notify the States of their allocations, any necessary adjustment to the program narratives are agreed upon, and award documents are prepared and signed by officials of the State and the FEMA Region. States notify local participants of the amounts of their grants.
Deadlines
All eligible applicants are notified of target dates and any applicable deadlines in CSEPP's annual cooperative agreement guidance package.
Range of Approval/Disapproval Time
Appeals
May be submitted in writing by the authorized State official to the FEMA Regional Director.
Renewals
A new application is required for each Federal fiscal year.
Assistance Considerations
Formula and Matching Requirements
None.
Length and Time Phasing of Assistance
None.
Post Assistance Requirements
Reports
Financial and performance reports must be submitted quarterly as required by OMB Circular No. A-102 and by 44 CFR 13.40 and 44 CFR 13.41. All eligible State participants have been provided a manual entitled "Outlays, Performance Reporting, Budget Deviations, Property Management and Close-Out Module for Financial and Technical Assistance under CSEPP prepared by the FEMA Office of Financial Management.
Audits
In accordance with the provisions of OMB Circular No. A- 133, "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have an audit made for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards is exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records
All pertinent records relating to Federal financial assistance must be maintained and retained for a period of 3 years, as required and defined by OMB Circular No. A-102 and 44 CFR 13.42.
Program Accomplishments
Installed operational siren systems, completed demographic surveys of immediate response zones, improved emergency operating centers, procured dedicated radio and telephone systems, developed training courses and trained over 13,000 people, enhanced and conducted exercises, expanded public education and public affairs outreach programs, and updated site emergency plans and operating procedures at all sites.
Financial Information
Account Identification
70-0700-0-1-999.
Obligations
(Grants) FY 02 $77,008,707; FY 03 est $72,300,000; and FY 04 est not available.
Range and Average of Financial Assistance
$60,000 to $4,000,000; $5,000,000.
Regulations, Guidelines and Literature
44 CFR 13 and 14; Chemical Stockpile Emergency Preparedness Program Planning Guidance and CSEPP Policy Papers. All available, relevant guidance is routinely provided to all eligible State participants. State and local organizations desiring information about this program should contact their State Emergency Management Agencies or Departments.
Related Programs
97.020, Hazardous Materials Training Program; 83.534, Emergency Management_State and Local Assistance.
Information Contacts
Regional or Local Office
See Appendix IV of the Catalog for FEMA Regional Offices. State and local government officials and the public are encouraged to contact their State and Local Emergency Management Agencies or Departments.
Headquarters Office
Department of Homeland Security 245 Murray Drive, SW., Washington, DC 20528. Telephone: (202) 282-8000.
Web Site Address
Examples of Funded Projects
None.
Criteria for Selecting Proposals
Applications are reviewed to assure that the program narrative is consistent with the 12 CSEPP National Benchmarks and that the specific outcomes identified are in accordance with the CSEPP goals, objectives, and established program policies.
