Administrative Cost Grants for Indian Schools (15.046)

Program

15.046 Administrative Cost Grants for Indian Schools

Federal Agency

Agency: Department of the Interior
Office: Bureau of Indian Education

Authorization

Indian Self-Determination and Education Assistance Act, Public Law 93-638, as amended, 25 U.S.C. 450 et seq.; Indian Education Amendments of 1978, Public Law 95-561, 25 U.S.C. 2001 et seq.; Tribally Controlled Schools Act, 25 U.S.C. 2501 et seq.

Program Number

15.046

Last Known Status

Active

Objectives

To provide grants to tribes and tribal organizations operating schools for the purpose of paying administrative and indirect costs.

Types of Assistance

PROJECT GRANTS

Uses and Use Restrictions

Funds may be used for program services related administrative overhead, operations necessary to meet requirements of the law, prudent management practices, and other necessary support functions.

Eligibility Requirements

Applicant Eligibility

Federally Recognized Indian Tribal Governments or Tribal Organizations operating a Bureau of Indian Affairs funded school.

Beneficiary Eligibility

Indian Tribal Governments or tribal organizations operating an elementary or secondary school under a grant or Self-determination contract with the Bureau of Indian Affairs.

Credentials/Documentation

Approved status as a grant or contract school. OMB Circular No. A-87 applies to this program.

Application and Award Process

Preapplication Coordination

Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.

Application Procedure

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. No separate application is required. The additional allocation will be calculated by the Bureau of Indian Affairs and added to the underlying award.

Award Procedure

The headquarters office calculates the amount of the award and the grantee is notified by the Education Line Officer.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Range of Approval/Disapproval Time

Not Applicable.

Appeals

An applicant who disputes the amount of the award may request an informal conference with the deciding official, or may appeal the denial of the application to the Interior Board of Indian Appeals, or may bring suit in U.S. District Court. Full appeal procedures are found in 25 CFR Part 900.

Renewals

Awards are renewed automatically based on satisfactory performance by the grantee.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Public Law 25 USC 2008(a).

Matching requirements are not applicable to this program.

MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Awards are made on an annual basis and the funds remain available without fiscal year limitation until expended by the contractor/grantee. See the following for information on how assistance is awarded/released: Information not available.

Post Assistance Requirements

Reports

Narrative Report and a program evaluation by an impartial third party such as an accrediting agency. Cash reports are not applicable. Progress reports are not applicable. Federal Financial Report, SF 425 is required. Performance monitoring is not applicable.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Financial records must be retained for 3 years from the date of submission of the single audit report. Procurement records must be retained for 3 years from the date of final payment. Property records must be retained for 3 years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.

Program Accomplishments

Fiscal Year 2008: One hundred and twenty-two tribally operated schools received grants under this program. These funds were used to provide related administrative overhead support without reducing direct program services. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Financial Information

Account Identification

14-2100-0-1-501.

Obligations

(Project Grants) FY 08 $43,373,000; FY 09 est $43,373,000; FY 10 est $43,373,000

Range and Average of Financial Assistance

Range is $1,975 to $131,600; Average $386,491.

Regulations, Guidelines and Literature

25 CFR 39; 25 CFR 45; 25 CFR 900.

Related Programs

15.042 Indian School Equalization Program

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Education Line Officers' addresses in Appendix IV of the Catalog.

Headquarters Office

Joe Herrin Headquarters Office: Office of Indian Education Programs, Bureau of Indian Affairs, MS-3609 MIB, 1849 C Street, N.W., Washington, District of Columbia 20240 Email: joe_herrin@bia.gov Phone: (202) 208-7658

Web Site Address

http://www.oiep.bia.edu/administration.htm; http://www.doi.gov/bureau-indian-affairs.html.

Examples of Funded Projects

Fiscal Year 2008: Examples of some administrative costs include fiscal, personnel, property and procurement management and costs of necessary insurance, auditing, legal, safety and security services. Fiscal Year 2009: No Current Data Available Fiscal Year 2010: No Current Data Available

Criteria for Selecting Proposals

Applicants meeting eligibility criteria are funded.